We are seeking a proactive and detail-oriented Travel & Lifestyle Assistant to support clients by coordinating travel plans, managing scheduling requests, and assisting with lifestyle-related services. This fully remote role is ideal for someone who enjoys organization, client communication, and helping create smooth, well-managed experiences from start to finish. In this role, you will work with clients to understand their preferences, assist with travel planning, coordinate bookings, and help manage various requests related to schedules and experiences. You will research options, organize details, and ensure all information is accurate and up to date. Your ability to stay organized, communicate clearly, and follow through on tasks will play a key role in delivering a high-quality client experience. The ideal candidate is dependable, resourceful, and comfortable working independently while managing multiple requests. This role is well suited for someone who enjoys a mix of travel coordination, administrative support, and client-facing communication. Key Responsibilities - Communicate with clients to understand travel and lifestyle preferences - Assist with researching destinations, accommodations, and experiences - Coordinate bookings, reservations, and scheduling requests - Organize and maintain accurate records within internal systems - Provide timely updates and follow up on outstanding items - Ensure all details are handled accurately and efficiently What We're Looking For - Strong communication and organizational skills - Ability to manage multiple tasks and priorities - Detail-oriented with strong follow-through - Comfortable using digital tools and online platforms - Self-motivated and able to work independently in a remote environment - Customer service, administrative, or coordination experience is helpful but not required Additional Details - 100% remote work environment - Structured training and ongoing support provided - Opportunity to develop skills in travel coordination and client services - Supportive team environment with growth opportunities Applicants must be citizens of the United States, United Kingdom, Australia, Spain, Mexico, or LATAM regions.

• Create visually impressive PowerPoint presentations for CEO talks, webinars, and internal meetings • Design flyers, posters, and social media graphics based on provided concepts or sample images • Edit photos, create reels, and produce short promotional videos using provided media • Prepare daily marketing materials and publish content on the CEO’s social media pages • Assist the CEO during webinars and ensure creative assets are ready before each event • Attend team meetings, calls, and video conferences regularly • Deliver an End of Day Report every workday

• Manage inbox triage, prioritize messages, and draft clear, professional responses. • Own and optimize the CEO’s calendar with strong time protection and scheduling discipline. • Take meeting notes, track action items, and ensure timely follow-ups and closure. • Filter, reroute, or remove low-priority tasks that distract from strategic initiatives. • Maintain daily check-ins and ongoing communication to support executive alignment. • Coordinate outreach efforts, client follow-ups, and recap distribution. • Assist in preparing and updating internal and external presentation decks. • Track conversations, leads, and next steps in CRM or internal systems. • Prepare agendas, notes, and materials for weekly leadership and sales meetings. • Maintain internal lists, directories, SOPs, and an executive assistant handbook. • Coordinate across teams to ensure alignment on priorities, timelines, and deliverables. • Coordinate travel logistics including flights, hotels, transportation, and events. • Plan client dinners, hospitality experiences, and thoughtful, on-brand gifting. • Handle occasional personal or sensitive logistics with complete discretion.

• Manage the President’s calendar with strong judgment around priorities, sequencing, and time protection • Anticipate needs and proactively prepare the President for internal and external engagements • Schedule and coordinate meetings with global partners, board members, donors, and senior stakeholders • Prepare agendas, briefing materials, background research, and meeting notes as requested • Track action items and follow-ups related to the President’s commitments • Support budget-related coordination by entering data, organizing materials, and preparing summaries as provided by finance • Use modern productivity tools, including AI-enabled tools where appropriate, to support research, briefing preparation, and administrative efficiency while maintaining confidentiality and accuracy • Flag patterns, risks, or opportunities that support effective leadership and decision-making • Coordinate logistics for Board of Directors and committee meetings • Support preparation, organization, and distribution of board materials • Track board calendars, action items, and follow-ups • Support administrative communications with board members • Provide administrative and coordination support to the development function • Maintain CRM data accuracy through timely data entry, updates, and record hygiene • Schedule and coordinate donor, funder, and partner meetings • Track fundraising deadlines, proposal submissions, and reporting calendars • Support donor stewardship logistics and follow-up tracking • Assist with preparation and organization of fundraising and briefing materials • Coordinate internal meetings related to programs, initiatives, and cross-functional work • Support communication and coordination among program staff, consultants, and shared services • Maintain document organization, version control, and confidential files • Serve as a central administrative point of contact for internal coordination tied to the President’s priorities