• Provide high‑quality administrative support to the Chief People Officer and the Human Resources team • Manage calendars, meetings, expenses, suppliers, orders, inquiries about Circana procedures, association memberships, invoice tracking, and work in DocuSign and Adobe • Build strong working relationships with senior leaders, stakeholders, and vendors through clear and consistent communication • Maintain professionalism and strict confidentiality in all interactions and with all materials • Support day‑to‑day team needs, including maintaining distribution lists and the HR team calendar • Coordinate cross‑functional meetings and training sessions • Plan and support meetings (in person and virtual), capture and transcribe minutes, track action items and deliverables, and coordinate events, travel, and accommodations • Maintain accurate records of HR and corporate documents, including decisions and approvals • Review and refine administrative processes to keep work running smoothly

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Job Duck is seeking a highly organized and detail-oriented Executive Assistant to support a fast-paced legal team. In this role, you will play a key part in keeping daily operations running smoothly by managing calendars, coordinating schedules, and supporting important legal processes. You will collaborate closely with attorneys and internal teams to ensure deadlines, court dates, and administrative priorities are handled efficiently and accurately. This position is ideal for someone who thrives in a structured environment, demonstrates a strong sense of urgency, and enjoys supporting professionals through proactive organization and communication. If you are dependable, attentive to detail, and comfortable managing multiple priorities, this opportunity offers a rewarding way to contribute to a dynamic legal environment. Monthly Compensation: 1,060 to 1,150 USD Responsibilities include, but are not limited to: • Manage and maintain attorney calendars and schedules • Assist in the preparation of transcript summaries and documentation • Review information and create charts or organized summaries when needed • Coordinate and schedule court dates, meetings, and deadlines • Monitor schedules to ensure deadlines and commitments are met • Organize files and maintain records using cloud-based systems • Communicate with team members regarding scheduling updates or conflicts • Support additional administrative or legal tasks as responsibilities expand Requirements: • Working Hours: 9:00 AM to 5:00 PM or 10:00 AM to 7:00 PM • Industry: Legal services including litigation, class action, corporate law, real estate, trademark, and hospitality. General Requirements • At least three years of experience managing calendars and scheduling • Previous experience supporting legal teams, attorneys, or administrative departments is preferred • Some level of education beyond high school is preferred • Ability to manage priorities, deadlines, and sensitive information with professionalism • Strong written and verbal communication skills • High level of organization and attention to detail Software and Tools • Microsoft Office Suite • Outlook • Dropbox • Adobe • Familiarity with court systems and legal scheduling tools Required Skills • Strong organizational skills • Advanced calendar management abilities • Attention to detail • Ability to prioritize tasks effectively • Strong sense of urgency and accountability • Professional communication skills • Reliability and integrity • Time management skills • Ability to work independently in a remote environment • Problem solving skills Work Shift: Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions!  Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Department: Admin and Executive Assistance Work Arrangement: Remote Job Type: Independent Contractor, Full Time Work Schedule: US Time Zone (candidate expected to be flexible with the client's preference) Locations: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we're building for: WATCH HERE Why Work with Us? At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. Role Overview The Executive Assistant serves as the operational backbone for founders, CEOs, and senior leadership teams in fast-paced startup environments. This role goes beyond traditional administrative work—you'll manage time, systems, and communication while anticipating needs before they arise, driving alignment across priorities, and enabling executives to focus on strategy, partnerships, and growth. This is a high-trust, high-autonomy position perfect for someone who thrives on solving operational challenges and is excited by the opportunity to scale into Chief-of-Staff–level responsibilities. Your Impact Your efforts will maximize executive leverage by managing time, tasks, and communication with precision. You'll build and maintain operational systems that enhance clarity and efficiency across the organization. Acting as a communication hub, you'll ensure updates, deliverables, and follow-ups never slip through the cracks. You'll drive accountability through structure, tools, and proactive problem-solving while continuously evolving operational workflows through automation and process improvement. Core Responsibilities Executive Support & Communication (35%) - Manage executive calendars, inboxes, and priorities to ensure maximum productivity (aim for inbox zero) - Draft, proof, and send professional internal and external communications on behalf of leadership - Prepare meeting briefs, agendas, and follow-ups ensuring executives are always context-ready - Coordinate meetings with internal and external stakeholders across multiple time zones - Manage task lists and close 90%+ of delegated items within 48 hours - Track deadlines, commitments, and action items to ensure timely execution - Maintain proactive oversight of ongoing projects to ensure on-time delivery Operational Systems & Workflow Management (30%) - Maintain dashboards and documentation in Notion, Asana, and other internal tools - Create, update, and refine SOPs to improve consistency and operational efficiency - Build structure around recurring workflows through automation and process mapping - Monitor task completion and reduce recurring errors or missed deadlines - Streamline recurring workflows and support cross-functional operational processes - Facilitate team communication, shared workspaces, and progress tracking systems - Support operations including vendor coordination and task management Calendar, Travel & Administrative Coordination (20%) - Own complex calendar management including internal meetings, external calls, and priority-based scheduling - Coordinate and book travel arrangements (flights, hotels, transportation) with detailed itineraries - Handle inbox triage: flag urgent messages, draft replies, file emails, and ensure nothing slips through - Support legal and administrative documentation (routing forms, signatures, deadline tracking) - Coordinate personal appointments, reservations, and occasional household/vendor support as needed - Protect executive time by managing schedule conflicts and ensuring adequate focus time Research, Documentation & Strategic Projects (15%) - Conduct industry, competitor, and market research to support executive decision-making - Compile concise briefs, summaries, and actionable insights from research - Manage internal communications such as weekly team updates and stakeholder notes - Research new tools and AI automations to improve operational speed and accuracy - Support reporting on performance metrics, market trends, and strategic opportunities - Identify potential issues early and propose proactive solutions - Assist with special projects including light due diligence and business development initiatives

Department: Admin and Executive Assistance Work Arrangement: Remote Job Type: Independent Contractor, Full Time Work Schedule: US Time Zone (candidate expected to be flexible with the client's preference) Locations: Philippines, LATAM, South Africa, Kenya, and other remote regions with excellent English communication skills About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we're building for: WATCH HERE Why Work with Us? At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. Role Overview The Executive Assistant serves as the operational backbone for founders, CEOs, and senior leadership teams in fast-paced startup environments. This role goes beyond traditional administrative work—you'll manage time, systems, and communication while anticipating needs before they arise, driving alignment across priorities, and enabling executives to focus on strategy, partnerships, and growth. This is a high-trust, high-autonomy position perfect for someone who thrives on solving operational challenges and is excited by the opportunity to scale into Chief-of-Staff–level responsibilities. Your Impact Your efforts will maximize executive leverage by managing time, tasks, and communication with precision. You'll build and maintain operational systems that enhance clarity and efficiency across the organization. Acting as a communication hub, you'll ensure updates, deliverables, and follow-ups never slip through the cracks. You'll drive accountability through structure, tools, and proactive problem-solving while continuously evolving operational workflows through automation and process improvement. Core Responsibilities Executive Support & Communication (35%) - Manage executive calendars, inboxes, and priorities to ensure maximum productivity (aim for inbox zero) - Draft, proof, and send professional internal and external communications on behalf of leadership - Prepare meeting briefs, agendas, and follow-ups ensuring executives are always context-ready - Coordinate meetings with internal and external stakeholders across multiple time zones - Manage task lists and close 90%+ of delegated items within 48 hours - Track deadlines, commitments, and action items to ensure timely execution - Maintain proactive oversight of ongoing projects to ensure on-time delivery Operational Systems & Workflow Management (30%) - Maintain dashboards and documentation in Notion, Asana, and other internal tools - Create, update, and refine SOPs to improve consistency and operational efficiency - Build structure around recurring workflows through automation and process mapping - Monitor task completion and reduce recurring errors or missed deadlines - Streamline recurring workflows and support cross-functional operational processes - Facilitate team communication, shared workspaces, and progress tracking systems - Support operations including vendor coordination and task management Calendar, Travel & Administrative Coordination (20%) - Own complex calendar management including internal meetings, external calls, and priority-based scheduling - Coordinate and book travel arrangements (flights, hotels, transportation) with detailed itineraries - Handle inbox triage: flag urgent messages, draft replies, file emails, and ensure nothing slips through - Support legal and administrative documentation (routing forms, signatures, deadline tracking) - Coordinate personal appointments, reservations, and occasional household/vendor support as needed - Protect executive time by managing schedule conflicts and ensuring adequate focus time Research, Documentation & Strategic Projects (15%) - Conduct industry, competitor, and market research to support executive decision-making - Compile concise briefs, summaries, and actionable insights from research - Manage internal communications such as weekly team updates and stakeholder notes - Research new tools and AI automations to improve operational speed and accuracy - Support reporting on performance metrics, market trends, and strategic opportunities - Identify potential issues early and propose proactive solutions - Assist with special projects including light due diligence and business development initiatives