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Executive Assistant
Location
United States
Posted
73 days ago
Salary
$50 - $60 / hour
Seniority
Mid Level
No structured requirement data.
Job Description
Executive Assistant
Circana
Executive Assistant – Human Resources Let’s be unstoppable together! Circana is a leading provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. Our predictive analytics and Liquid Data® platform help clients measure market share, uncover consumer behavior, and drive growth—powered by six decades of expertise and an expansive, high-quality data set. At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We’re a global company dedicated to fostering inclusivity and belonging. We value and celebrate the unique experiences, cultures, and viewpoints that each individual brings. By embracing a wide range of backgrounds, skills, expertise, and beyond, we create a stronger, more innovative environment for our employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana. Learn more at www.circana.com. What will you be doing? Provide high‑quality administrative support to the Chief People Officer and the Human Resources team. This includes managing calendars, meetings, expenses, suppliers, orders, inquiries about Circana procedures, association memberships, invoice tracking, and work in DocuSign and Adobe. You’ll also handle other tasks and requests as they come up. Job Responsibilities - Build strong working relationships with senior leaders, stakeholders, and vendors through clear and consistent communication. - Maintain professionalism and strict confidentiality in all interactions and with all materials; use sound judgment at all times. - Support day‑to‑day team needs, including maintaining distribution lists and the HR team calendar. - Coordinate cross‑functional meetings and training sessions. - Manage the Chief People Officer’s calendar and schedule meetings on their behalf. - Plan and support meetings (in person and virtual), capture and transcribe minutes, track action items and deliverables, and coordinate events, travel, and accommodations. - Maintain accurate records of HR and corporate documents, including decisions and approvals. - Review and refine administrative processes to keep work running smoothly. Requirements - 5+ years of experience supporting C‑level executives. - Strong professionalism, business judgment, and maturity. - Excellent organizational, written, and verbal communication skills with strong attention to detail. - High proficiency in MS Office and related platforms such as MS Teams. - Strong project and task management skills. - Ability to manage multiple priorities and stay adaptable in a fast‑paced environment. - Experience with scheduling and calendar management. - Willingness to adjust hours when needed for early or late meetings. - Experience with Concur is a plus. - Experience working in DocuSign and Adobe. Circana Behaviors Beyond technical skills, experience, and role-specific attributes, these shared behaviors are fundamental to our culture and success. We seek individuals who consistently demonstrate and champion these behaviors in their daily work: - Stay Curious: Being hungry to learn and grow, always asking the big questions - Seek Clarity: Embracing complexity to create clarity and inspire action - Own the Outcome: Being accountable for decisions and taking ownership of our choices - Center on the Client: Relentlessly adding value for our customers - Be a Challenger: Never complacent, always striving for continuous improvement - Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity - Commit to each other: Contributing to making Circana a great place to work for everyone Location: This position can be located in the following area(s): Remote, USA with time zone flexibility. The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. The salary range for this role is $50 - $60 per hour. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees. An offer of employment may be conditional upon successful completion of a background check in accordance with local legislation and our candidate privacy notice. Your current employer will not be contacted without your permission. You can apply for this role through the Circana careers website or Intranet site for internal candidates. This role is subject to AI-assisted screening. Circana uses artificial intelligence (AI) to assess resumes for alignment with job requirements by helping locate details in resumes that relate to the job description. The anticipated application deadline for this position is approximately 4/14/26. #LI-JP1
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