Outsourcing Advantage is looking for a highly organized, proactive, and tech-savvy Executive Assistant with a strong emphasis on real estate operations. This position involves supporting daily business functions such as marketing, listing management, leasing assistance, CRM operations, and communication coordination. The perfect candidate will be detail-oriented, resourceful, and capable of handling multiple priorities in a fast-paced real estate setting. Responsibilities Marketing & Advertising - Manage the entire property marketing process, including creating and maintaining listings on MLS, LoopNet, CoStar, Zillow, and other online platforms. - Regularly update and maintain the inventory of all commercial and residential units across the online platforms. - Ensure that all listings are fully uploaded, accurate, and consistently updated with the correct pricing, availability, and status. - Coordinate photography, videography, and floor plans to guarantee professional-quality listing presentations. - Create marketing materials such as flyers, email campaigns, and social media content, or work with external designers and printers to produce these materials. - Maintain uniform branding across all public-facing materials to ensure consistency. Leasing, Transaction Coordination & Deal Support - Draft and prepare Letters of Intent (LOIs) for commercial leasing agreements. - Provide assistance with lease documentation, maintain organization, and facilitate communication among stakeholders including attorneys, brokers, and clients. CRM, Lead Tracking & Reporting - Monitor deal progress from the initial inquiry through to the signed lease, ensuring continuous follow-up to advance deals. - Manage and improve CRM workflows and automations while ensuring data accuracy. - Consistently input and update leads, contacts, and deal stages. - Generate reports on leads, conversions, pipelines, and task lists. - Provide regular updates regarding listings, leads, and ongoing deals. - Identify inefficiencies and suggest or implement improvements to the system. Communication Responsibilities - Handle email communications with clients, brokers, and vendors. - Keep brokers and potential clients informed about availability updates. - Draft polished replies while maintaining a consistent tone. - Forward important emails to the relevant parties and flag urgent matters. - Monitor and follow up on emails that have not yet received a response.

Outsourcing Advantage is looking for a highly organized, proactive, and tech-savvy Executive Assistant with a strong emphasis on real estate operations. This position involves supporting daily business functions such as marketing, listing management, leasing assistance, CRM operations, and communication coordination. The perfect candidate will be detail-oriented, resourceful, and capable of handling multiple priorities in a fast-paced real estate setting. Responsibilities Marketing & Advertising - Manage the entire property marketing process, including creating and maintaining listings on MLS, LoopNet, CoStar, Zillow, and other online platforms. - Regularly update and maintain the inventory of all commercial and residential units across the online platforms. - Ensure that all listings are fully uploaded, accurate, and consistently updated with the correct pricing, availability, and status. - Coordinate photography, videography, and floor plans to guarantee professional-quality listing presentations. - Create marketing materials such as flyers, email campaigns, and social media content, or work with external designers and printers to produce these materials. - Maintain uniform branding across all public-facing materials to ensure consistency. Leasing, Transaction Coordination & Deal Support - Draft and prepare Letters of Intent (LOIs) for commercial leasing agreements. - Provide assistance with lease documentation, maintain organization, and facilitate communication among stakeholders including attorneys, brokers, and clients. CRM, Lead Tracking & Reporting - Monitor deal progress from the initial inquiry through to the signed lease, ensuring continuous follow-up to advance deals. - Manage and improve CRM workflows and automations while ensuring data accuracy. - Consistently input and update leads, contacts, and deal stages. - Generate reports on leads, conversions, pipelines, and task lists. - Provide regular updates regarding listings, leads, and ongoing deals. - Identify inefficiencies and suggest or implement improvements to the system. Communication Responsibilities - Handle email communications with clients, brokers, and vendors. - Keep brokers and potential clients informed about availability updates. - Draft polished replies while maintaining a consistent tone. - Forward important emails to the relevant parties and flag urgent matters. - Monitor and follow up on emails that have not yet received a response.

Outsourcing Advantage is looking for a highly organized, proactive, and tech-savvy Executive Assistant with a strong emphasis on real estate operations. This position involves supporting daily business functions such as marketing, listing management, leasing assistance, CRM operations, and communication coordination. The perfect candidate will be detail-oriented, resourceful, and capable of handling multiple priorities in a fast-paced real estate setting. Responsibilities Marketing & Advertising - Manage the entire property marketing process, including creating and maintaining listings on MLS, LoopNet, CoStar, Zillow, and other online platforms. - Regularly update and maintain the inventory of all commercial and residential units across the online platforms. - Ensure that all listings are fully uploaded, accurate, and consistently updated with the correct pricing, availability, and status. - Coordinate photography, videography, and floor plans to guarantee professional-quality listing presentations. - Create marketing materials such as flyers, email campaigns, and social media content, or work with external designers and printers to produce these materials. - Maintain uniform branding across all public-facing materials to ensure consistency. Leasing, Transaction Coordination & Deal Support - Draft and prepare Letters of Intent (LOIs) for commercial leasing agreements. - Provide assistance with lease documentation, maintain organization, and facilitate communication among stakeholders including attorneys, brokers, and clients. CRM, Lead Tracking & Reporting - Monitor deal progress from the initial inquiry through to the signed lease, ensuring continuous follow-up to advance deals. - Manage and improve CRM workflows and automations while ensuring data accuracy. - Consistently input and update leads, contacts, and deal stages. - Generate reports on leads, conversions, pipelines, and task lists. - Provide regular updates regarding listings, leads, and ongoing deals. - Identify inefficiencies and suggest or implement improvements to the system. Communication Responsibilities - Handle email communications with clients, brokers, and vendors. - Keep brokers and potential clients informed about availability updates. - Draft polished replies while maintaining a consistent tone. - Forward important emails to the relevant parties and flag urgent matters. - Monitor and follow up on emails that have not yet received a response.

Outsourcing Advantage is looking for a highly organized, proactive, and tech-savvy Executive Assistant with a strong emphasis on real estate operations. This position involves supporting daily business functions such as marketing, listing management, leasing assistance, CRM operations, and communication coordination. The perfect candidate will be detail-oriented, resourceful, and capable of handling multiple priorities in a fast-paced real estate setting. Responsibilities Marketing & Advertising - Manage the entire property marketing process, including creating and maintaining listings on MLS, LoopNet, CoStar, Zillow, and other online platforms. - Regularly update and maintain the inventory of all commercial and residential units across the online platforms. - Ensure that all listings are fully uploaded, accurate, and consistently updated with the correct pricing, availability, and status. - Coordinate photography, videography, and floor plans to guarantee professional-quality listing presentations. - Create marketing materials such as flyers, email campaigns, and social media content, or work with external designers and printers to produce these materials. - Maintain uniform branding across all public-facing materials to ensure consistency. Leasing, Transaction Coordination & Deal Support - Draft and prepare Letters of Intent (LOIs) for commercial leasing agreements. - Provide assistance with lease documentation, maintain organization, and facilitate communication among stakeholders including attorneys, brokers, and clients. CRM, Lead Tracking & Reporting - Monitor deal progress from the initial inquiry through to the signed lease, ensuring continuous follow-up to advance deals. - Manage and improve CRM workflows and automations while ensuring data accuracy. - Consistently input and update leads, contacts, and deal stages. - Generate reports on leads, conversions, pipelines, and task lists. - Provide regular updates regarding listings, leads, and ongoing deals. - Identify inefficiencies and suggest or implement improvements to the system. Communication Responsibilities - Handle email communications with clients, brokers, and vendors. - Keep brokers and potential clients informed about availability updates. - Draft polished replies while maintaining a consistent tone. - Forward important emails to the relevant parties and flag urgent matters. - Monitor and follow up on emails that have not yet received a response.