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We help Aussie companies find top 3% remote talent in the Philippines & Nepal for a single finder's fee.
Finance, Administration & Project Support
Location
Philippines
Posted
74 days ago
Salary
A$1.5K - A$2K / month
Seniority
Mid Level
No structured requirement data.
Job Description
Finance, Administration & Project Support
Hunt St
Role Description We are looking for a highly capable Virtual Assistant to manage both finance and project support functions across multiple active construction projects. This role combines full accounts payable and receivable responsibilities with project execution tasks, working alongside an AI drafting assistant to ensure accurate, timely processing of financial and project documentation. Key Responsibilities: - Accounts Payable: - Enter, code, and verify supplier and subcontractor invoices in Dext and Xero. - Process all invoices on the day of receipt. - Prepare weekly payment runs. - Maintain supplier records and compliance documentation. - Update registers daily. - File documents immediately upon issue. (35-45 invoices/week) - Accounts Receivable: - Issue client progress invoices. - Send payment reminders. - Follow up on overdue accounts. - Maintain AR registers. - Payroll & Timesheets: - Reconcile timesheets. - Prepare payroll summaries. - Follow up on submissions. - Project Support: - Execute AI-drafted variations, purchase orders, and RFIs. - Update project registers. - Liaise with subcontractors and suppliers. - File documentation accurately. - Reporting & Administration: - Maintain budgets, cost trackers, compliance registers, and project reports. - Liaise with the external accountant to support monthly reconciliation. - Assist with HR onboarding, leave tracking, and meeting coordination. - Systems & AI Collaboration: - Work efficiently with Xero, Microsoft Office, Dext, Wunderbuild/Buildertrend/Procore, SharePoint, and AI tools to execute tasks accurately and on time. - Communicate with suppliers and subcontractors via phone and email on a daily basis. Qualifications - Minimum 2 years’ end-to-end experience in accounts payable and receivable. - Construction industry experience is required, as candidates must have a strong understanding of the building process to perform effectively in this role. - Proficient in Xero for invoicing, payments, and reconciliation. - Must have experience with Dext. - Proficiency with AI tools to streamline tasks and improve efficiency. - Strong organizational skills, attention to detail, and ability to manage multiple tasks independently. - Excellent command of written and spoken English. - Comfortable assisting with employee onboarding, compliance documentation, and general administrative tasks. Requirements - This is a remote role that will be set up via an Employer of Record (EOR) service. - Includes statutory benefits like HMO and 13th month pay.
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