Role Description AgilePQ is in need of a master multitasker with excellent communication skills and a positive attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and being a helpful and positive presence in the workplace in general. - Filing, generating reports and presentations, setting up meetings, and reordering supplies. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Making travel plans, such as booking flights, renting cars, and making hotel and restaurant reservations. - Screening and routing calls to the appropriate party. - Using computers to generate reports, transcribe meeting minutes, create presentations, and conduct research. - Welcoming and assisting visitors. Qualifications - An associate's degree in a related field is required. - Prior administrative experience is required. - Excellent computer skills, particularly in typing. - Pay close attention to the details. - Multilingualism may be desirable or required. - Desire to be proactive and to make others' lives better. Benefits - Health insurance - Vision insurance - Dental insurance - Flexible schedule - Paid time off Company Description

Role Description We are looking for an organized and detail-oriented Mailroom Clerk to manage our mail operations. In this role, you will handle the sorting, processing, and distribution of incoming and outgoing mail, ensuring timely and accurate delivery across the organization. - Receive, sort, and distribute incoming mail and packages to appropriate departments or individuals. - Prepare and process outgoing mail, including labeling, packaging, and postage. - Operate mailroom equipment, such as postage meters, scanners, and copiers. - Maintain accurate records of all incoming and outgoing deliveries. - Manage inventory of mailroom supplies and reorder as needed. - Coordinate with courier services for special deliveries and pickups. - Ensure the mailroom is organized, clean, and fully functional. - Assist with general office duties and administrative tasks as required. Qualifications - Strong organizational skills and attention to detail. - Ability to lift and carry packages up to 30 lbs. - Familiarity with mailroom equipment and shipping software is preferred. - Basic computer skills and proficiency in Microsoft Office. - Excellent communication and time-management skills. - Reliable, punctual, and able to work independently.

Role Description Our client is seeking a Virtual Assistant to provide reliable administrative and operational support remotely. This role requires a blend of organizational skills, communication ability, and tech-savviness to handle a wide variety of tasks including scheduling, correspondence, data entry, and project support. The Virtual Assistant ensures daily operations are smooth, deadlines are met, and the client is free to focus on higher-value priorities. Responsibilities - Administrative Support: - Manage calendars, schedule meetings, and coordinate calls. - Draft and send correspondence (emails, memos, documents). - Prepare meeting notes and track follow-up tasks. - Data & Document Management: - Enter, update, and maintain records in spreadsheets, CRMs, or project systems. - Organize and manage digital filing systems (Google Drive, Dropbox, SharePoint). - Prepare reports or summaries for client review. - Research & Task Execution: - Conduct online research (competitors, vendors, market information). - Compile findings into organized summaries or presentations. - Support small projects and ad hoc requests. - Customer & Vendor Support: - Respond to basic client inquiries or route them to the right team member. - Manage vendor communications and follow up on outstanding items. - Operations & Project Support: - Assist with invoicing, expense tracking, and light bookkeeping (if required). - Help maintain project plans and update task management systems (Trello, Asana, Notion, Monday.com). Qualifications - Organized multitasker who thrives on variety. - Strong written and verbal communicator. - Comfortable learning and using new tools quickly. - Discreet, reliable, and proactive in anticipating needs. Requirements - 1–2 years of administrative or virtual assistant experience. - Proficiency in Microsoft Office and Google Workspace. - Strong time management and organizational skills. - Reliable internet and ability to work independently. Ideal Experience & Skills - Experience with CRMs (HubSpot, Salesforce, Zoho) or project management tools (Asana, Trello, Notion). - Familiarity with invoicing, bookkeeping, or light finance support (QuickBooks, Xero). - Background supporting entrepreneurs, startups, or remote-first teams. - Multitasking across multiple clients or executives simultaneously. What Does a Typical Day Look Like? A Virtual Assistant’s day revolves around keeping operations organized and providing responsive support. You will: - Check calendars and inboxes, responding to urgent emails or scheduling requests. - Update records in CRMs, spreadsheets, or shared drives. - Prepare documents or presentations for meetings. - Conduct light research for projects or upcoming initiatives. - Follow up with vendors or clients to ensure tasks are completed. - Wrap up the day by reviewing to-do lists, sending status updates, and preparing next-day priorities. Key Metrics for Success (KPIs) - Tasks completed accurately and on time. - Calendar and inbox management efficiency (no missed appointments, timely responses). - Positive feedback from clients and stakeholders. - Organized, accurate records and documentation. - Responsiveness and availability within agreed service windows. Interview Process - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., manage a mock inbox/calendar or compile a short research summary) - Client Interview with Hiring Manager/Executive - Offer & Background Verification

The primary role of the Coordinator is to provide high-level administrative support through research, handling information requests, and performing various clerical functions. Acting as the information and communication manager for the office, this position plays a crucial role in ensuring smooth operations. Responsibilities - Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping. - Prepare invoices, reports, memos, letters, financial statements, and other documents. - File and retrieve corporate documents, records, and reports. - Open, sort, and distribute incoming correspondence, including faxes and emails. - Prepare responses to correspondence containing routine inquiries. - Manage the end-to-end business guest process, serving as the main coordination point between business guests, managers, stakeholders, and internal partners. - Contribute to business guest onboarding and offboarding, credential management, system updates, equipment coordination, and request tracking throughout the business guest lifecycle. - Serve as the point of contact for all business guest questions. - Support and manage the relationship with Business Guest Clients, Managers, Stakeholders, and Business Admins. - Track and manage requests, coordinate credentials and equipment, update systems and trackers, respond to email inquiries, and handle ad-hoc support requests. Essential Skills - Minimum 2 years' experience with program or administrative coordination, including scheduling, task tracking, follow-ups, and logistics coordination. - Minimum 2 years' experience with coordination tools such as Excel trackers, Outlook, Teams, calendaring, SharePoint, or similar tools. - Minimum 2 years' experience with process and operations support, including documentation, status reporting, and maintaining logs or trackers. Additional Skills & Qualifications - Excellent verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills. - Ability to work independently and manage one's time effectively. - Ability to keep information organized and confidential. - Experience with computer applications such as Microsoft Word, Excel, and PowerPoint. - High school diploma or GED required. - 0-2 years of experience required. - 2+ years of administrative or business support experience. - Experience supporting leaders in a fast-paced environment. - Proficiency with tools (Outlook, Teams, Excel, PowerPoint). - High discretion, organization, and follow-through. Work Environment This position offers the ability to work remotely with adaptable working hours, provided coverage and responsiveness are maintained. The role is fully remote, with a preference for candidates located in the Pacific time zone. The typical work schedule is Monday through Friday, 40 hours per week, with the possibility of extension until the next fiscal year. Standard equipment, including a laptop and two monitors, will be provided. Job Type & LocationThis is a Contract position based out of Houston, TX. Pay and BenefitsThe pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully remote position. Application DeadlineThis position is anticipated to close on Mar 31, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.