Role Description This is a remote position. Do you enjoy keeping financial records accurate and making sure everything lines up correctly? Are you someone who takes pride in staying organized, following through on tasks, and catching small details before they become bigger issues? This role offers the opportunity to work remotely while supporting both financial operations and day-to-day administrative needs. If you’re reliable, adaptable, and comfortable wearing multiple hats, this could be a great fit. The Role: Bookkeeping Assistant Imagine being the person who helps keep both the books and operations running smoothly. You manage and reconcile financial data in QuickBooks, ensuring everything matches and stays up to date. You also support payroll and billing processes, double-checking schedules, rates, and payments for accuracy. Beyond bookkeeping, you assist with organizing employee records, onboarding tasks, and occasional hiring support like phone screenings or background checks. By staying flexible and working closely with the client, you help ensure that both financial and administrative processes run efficiently and without disruption. What Your Days Might Look Like: - Enter and check financial data to make sure records are accurate and match reports - Help manage payroll and billing by reviewing schedules, rates, and payment details - Support HR tasks like organizing employee documents, assisting with onboarding, and keeping files up to date - Assist with basic hiring tasks such as phone screenings, background checks, and reference checks when needed - Being flexible and willing to take on different tasks depending on priorities - Communicate clearly during work hours to receive instructions and provide updates Qualifications - You have solid bookkeeping experience and are highly proficient in QuickBooks Online - You’re confident in reconciling accounts and accurately importing financial data - You’re open to learning and taking on tasks beyond bookkeeping, including basic admin and HR support - You’re comfortable handling a mix of responsibilities, from financial tasks to document organization and screening support - You can work independently while also collaborating closely with a client, especially on billing and payroll - You communicate clearly and effectively in spoken English across phone, email, and messaging - You’re reliable, adaptable, and able to manage shifting priorities in a remote work environment - You are willing to work in a US time zone schedule. Requirements - You can secure the required technical setup, including: - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Benefits - We pay you fairly and on time - We provide prepaid HMO coverage for your peace of mind - We help you grow with tools, training, and honest feedback - We celebrate your wins - And above all, we actually care Company Description At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with. We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

• Ensure accurate financial data entry, reconciliations, and payroll review • Assist in reviewing business and instalment activity statements • Prepare and review monthly payroll tax reconciliations • Prepare monthly management reporting and reconciliations • Provide support and guidance to junior team members • Support onboarding and training of new hires • Ensure adherence to internal processes and client requirements

• Recording Financial Transactions: Enter daily financial transactions into accounting software or ledgers, ensuring all entries are accurate, complete, and supported by appropriate documentation. • Accounts Payable: Track incoming invoices, verify their accuracy, code expenses, prepare payments, and maintain vendor records. • Accounts Receivable: Prepare and send invoices to clients, monitor payments, follow up on overdue accounts, and process incoming receipts. • Bank Reconciliation: Reconcile bank statements against internal records to identify and resolve discrepancies, ensuring the accuracy of cash balances. • Payroll Processing: Assist with the preparation and processing of employee payroll, including calculating hours, commissions, overtime, deductions, and ensuring compliance with relevant laws. • Expense Tracking: Monitor company expenditures, categorize transactions, and flag unusual items for management review. • Financial Reporting: Assist in preparing periodic financial statements, budgets, and management reports to support business decisions. • Tax Preparation Support: Gather and organize financial records for tax filing, and liaise with accountants or auditors during tax season or audits. • Compliance: Ensure that all financial transactions comply with relevant laws, regulations, and company policies. • Document Management: Maintain orderly financial filing systems—for receipts, invoices, contracts, and other critical documents. • Communication: Directly liaise with management. • Continuous Improvement: Identify opportunities to streamline accounting processes, implement best practices, and adopt new technologies or systems to enhance efficiency.

• Erstellung und Prüfung von Ausgangsrechnungen • Prüfung und Verbuchung von Eingangsrechnungen • Vorbereitung und Durchführung von Zahlungen • Laufende Finanzbuchhaltung und Belegpflege • Abstimmung von Konten und Offenen-Posten-Listen • Vorbereitung von Unterlagen für den Steuerberater • Kommunikation und Abstimmung mit unserem Steuerberater