ClearDesk, LLC

Role Description This is a remote position. Do you love digging into a market, sizing up the competition, and coming back with a clear-eyed recommendation? Are you the kind of person who can research five different business models in a week, keep a founder on track without being asked twice, and turn a messy idea into a structured plan? If you thrive on ambiguity, enjoy building things from scratch, and want a front-row seat as new ventures take shape, this opportunity could be the perfect fit for you. The Role: Business Development & Research Virtual Assistant Imagine being the research partner and accountability system behind a founder exploring what to build next. Every market you scan, every expert you interview, and every report you deliver helps turn a rough idea into a business with real legs. You're not just gathering information. You're helping evaluate which ventures are worth pursuing, whether that's a consulting practice, an AI-powered product, a real estate play, or something not yet on the table. From researching competitors to setting up the compliance backbone a new entity needs, your work directly shapes which ideas move forward and how well they're built. You thrive on structure in unstructured situations, are comfortable reaching out to strangers for insight, and don't wait to be told the next step. Whether you're comparing three business models side by side, chasing down a deadline, or drafting the first SOP for a brand-new process, you bring rigor, initiative, and follow-through to everything you touch. What Your Days Might Look Like: - Conduct extensive research on potential business ventures, including consulting services, AI applications, real estate development, and other entrepreneurial opportunities. - Help identify and evaluate 2-3 initial business ideas by researching market viability, competition, and potential profitability. - Reach out to industry experts and mentors to gather professional insights and recommendations for business development. - Prepare detailed reports with pros-and-cons analysis for each business concept under consideration. - Assist in developing systems, processes, and compliance frameworks from the ground up to ensure strong business foundations. - Hold the founder accountable for project timelines and deadlines, proactively following up on milestones and deliverables. - Support in setting up legal entity structures and ensuring compliance with government regulations at the state, municipal, and federal levels. - Collaborate on creating SOPs and training structures as the business develops. - Work across multiple projects simultaneously once initial ventures are established. - Present findings clearly and be prepared to discuss recommendations during regular check-ins. - Ask clarifying questions proactively to avoid misunderstandings and keep projects moving forward. - Adapt to ambiguity and stay comfortable working in an evolving startup environment where processes are still being defined. Qualifications - Strong research and analytical skills, with the ability to conduct thorough market research and present well-thought-out findings. - Ability to work independently with minimal supervision and are self-motivated to complete tasks without constant oversight. - Confident communication skills, comfortable reaching out to experts and stakeholders to gather information and insight. - Ability to prepare clear, detailed, well-organized written reports. - Experience developing ideas from concept to execution, or supporting someone who has successfully built ventures from the ground up. - Comfortable holding others accountable, including proactively following up on deadlines and deliverables. - Organized and able to manage multiple projects, priorities, and open threads at once. - Resourceful when researching unfamiliar industries, tools, or regulatory requirements. - Comfortable with ambiguity and can bring structure to a process that's still being defined. - Enjoy collaborating and thriving in a remote team environment. - Willing to work in a US time zone schedule. Requirements - At least a 720p HD webcam. - A noise-canceling headset. - A primary internet connection of at least 25 Mbps. - A backup laptop, backup internet device, and backup power source. - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM. - A backup computer with at least Intel Core i3 and 4 GB RAM. Benefits - Fair and timely compensation. - Prepaid HMO coverage for your peace of mind. - Growth opportunities with tools, training, and honest feedback. - Celebration of your wins. - A caring work environment. Company Description At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with. We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making. Ready to be part of something that matters? Apply now and start your journey with ClearDesk. Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com). Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.

Role Description This is a remote position. Do you enjoy transforming content into polished, high-performing web pages? Are you passionate about organization, SEO, and ensuring every detail is perfect before it goes live? If you love working behind the scenes to help businesses grow online, thrive in a fast-paced environment, and enjoy balancing creativity with structure, this opportunity could be the perfect fit for you. Imagine being the person responsible for turning great content into a seamless online experience. Every page you publish, every SEO update you make, and every quality check you perform helps businesses strengthen their online presence and connect with the customers who need them most. You’re not simply uploading content. You’re ensuring websites are organized, optimized, and performing at their best. From creating new WordPress pages and refining AI-generated content to monitoring website quality and supporting marketing initiatives, your work directly contributes to client growth and success. You thrive on keeping projects moving, staying ahead of deadlines, and making sure no detail gets overlooked. Whether you're publishing content, coordinating approvals, reviewing analytics, or assisting with digital marketing tasks, you bring consistency, precision, and accountability to every project. What Your Days Might Look Like: - Manage and publish digital content across various online platforms following established processes and quality standards - Create, update, and maintain web pages, content assets, and digital materials as needed - Review, edit, proofread, and optimize content to ensure accuracy, consistency, engagement, and alignment with brand guidelines - Support search engine optimization (SEO) efforts through content updates and implementation of best practices - Conduct quality assurance reviews to identify and resolve content, formatting, or functionality issues - Monitor content schedules and project timelines to ensure deliverables are completed on time - Track and prioritize tasks across multiple projects while maintaining a high level of accuracy and organization - Review performance metrics and reports to identify trends, opportunities, and areas for improvement - Prepare regular status updates, reports, and documentation for clients and internal stakeholders - Assist with basic creative and administrative tasks, including managing digital assets and supporting content initiatives - Organize and maintain files, records, project documentation, and workflow resources - Communicate professionally with clients and team members regarding project updates, approvals, revisions, and timelines - Collaborate with cross-functional teams to support successful project execution and client satisfaction - Escalate issues, concerns, or roadblocks to the appropriate stakeholders when necessary - Support onboarding, process improvement initiatives, and the implementation of new workflows - Stay current with industry trends, tools, and best practices to continuously improve performance and outcomes - Perform additional duties and responsibilities as assigned to support business and client needs Qualifications - Strong WordPress experience, including creating pages, duplicating templates, formatting content, and managing website updates - Understanding of SEO fundamentals and comfortable updating URLs, title tags, meta descriptions, and on-page optimization elements - Excellent written and verbal English communication skills - Confident communicating professionally with clients through email - Strong content writing, editing, and proofreading skills - Ability to refine AI-generated content into engaging, high-quality, conversion-focused copy - Highly organized and capable of managing multiple projects, priorities, and deadlines simultaneously - Attention to detail and consistently delivering accurate, polished work - Comfortable working with tools such as WordPress, Google Analytics, Google Search Console, Google Sheets, Canva, and project management platforms - Proactive, dependable, and capable of working independently in a remote environment - Enjoy following structured processes while continuously looking for ways to improve efficiency - Willing to work in a US time zone schedule - Ability to secure the required technical setup, including: - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Benefits - Fair and timely compensation - Prepaid HMO coverage for peace of mind - Growth opportunities with tools, training, and honest feedback - Celebration of your wins - A supportive work environment that genuinely cares Company Description ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. We are committed to helping our remote team members build real, lasting careers that support their lives and their families.

Role Description This is a remote position. Do you enjoy organizing budgets, tracking numbers, and ensuring everything runs smoothly behind the scenes? Want a role where your attention to detail directly impacts programs, projects, and organizational growth? You'll have the flexibility to work remotely while collaborating with leadership teams, supporting meaningful initiatives, and helping teams make smart financial decisions. If you're highly organized, proactive, and enjoy balancing financial tracking with operational support, this role could be a great fit. The Role: Healthcare Budget Administrator Imagine being the person who helps keep programs financially organized and leadership teams aligned. You’re not just updating spreadsheets or entering numbers. You’re helping create visibility around budgets, ensuring resources are used effectively, and making sure no important financial detail slips through the cracks. What Your Days Might Look Like: - Work closely with program managers and leadership teams to manage and track multiple program budgets and funding sources - Create and maintain budget trackers and reporting spreadsheets using Excel and Google Sheets - Monitor expenses, revenue, and budget allocations across multiple projects and initiatives - Coordinate with finance teams and external partners to support billing, grants management, and organizational reporting - Pull financial information from multiple systems and organize it into clear, usable reports - Review and help prepare budget information for funding proposals and grants - Manage and monitor POS reporting systems such as Clover, including inventory, sales tracking, and expense analysis - Track purchases, credit card expenses, and other financial transactions accurately - Ensure program budgets remain on track and provide visibility into spending activity - Coordinate meetings, manage calendars, and support executive scheduling needs - Take meeting notes during leadership or board meetings and document action items - Create presentations and reports using Google Slides and related tools - Support communication and collaboration between program managers and leadership teams Qualifications - You have experience managing budgets, expense tracking, or financial reporting - You are highly proficient in Microsoft Excel and Google Workspace (Sheets, Docs, Slides) - You enjoy organizing complex information into simple, actionable reports - You have executive assistant or administrative support experience - You are highly detail-oriented and can manage multiple priorities simultaneously - You’re comfortable working with multiple systems and learning new technologies quickly - You have strong communication skills and enjoy collaborating across teams - You proactively identify issues and take initiative to solve them - You enjoy creating structure and improving processes - You are willing to work in a US time zone schedule Requirements - You can secure the required technical setup, including: - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Benefits - We pay you fairly and on time - We provide prepaid HMO coverage for your peace of mind - We help you grow with tools, training, and honest feedback - We celebrate your wins - And above all, we actually care

Role Description Do you enjoy turning conversations into opportunities and keeping things organized behind the scenes? Are you the type of person who follows up, connects the dots, and makes sure nothing falls through the cracks? In this role, your outreach and organization directly drive business growth. If you’re proactive, resourceful, and thrive in a fast-moving environment, this could be a strong fit. The Role: Business Development Specialist Imagine being the person who keeps business development efforts moving forward every day. You’re not just sending messages, you’re starting conversations, building relationships, and making sure every opportunity is followed through. You’ll execute targeted outreach across LinkedIn and email, connecting with prospects, partners, and clients. Each message you send has a purpose—whether it’s opening a door, nurturing a relationship, or moving a deal forward. Behind the scenes, you’ll manage and organize all interactions inside the CRM, ensuring every contact, follow-up, and conversation is tracked clearly. You’ll create structure where it’s needed, build systems that make outreach scalable, and help maintain momentum across multiple projects. You don’t just keep things organized, you help create growth. What Your Days Might Look Like: - Reach out to potential clients and partners through LinkedIn and email - Write and send messages to introduce business opportunities and start conversations - Keep track of all contacts and conversations in the CRM (Monday.com) - Organize client information, including notes, follow-ups, and interaction history - Follow up regularly to keep conversations moving and build relationships - Continue reaching out to new leads while staying in touch with existing contacts - Monitor responses and make sure no messages or follow-ups are missed - Research companies and potential business opportunities when needed - Help build and grow a list of potential clients and partners - Communicate with contacts across email, messaging apps, and other platforms - Suggest ways to improve outreach and make processes more efficient Qualifications - You’re a strong communicator who asks questions instead of making assumptions. - You’re highly organized and able to manage multiple conversations and contacts. - You have experience using CRMs and keeping data accurate and structured. - You’re an analytical thinker who understands context, not just tasks. - You’re resourceful and able to research and figure things out independently. - You’re proactive with follow-ups and take ownership of your responsibilities. - You enjoy collaborating and thriving in a remote team environment. - You are willing to work in a US time zone schedule. Requirements - You can secure the required technical setup, including: - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Benefits - We pay you fairly and on time - We provide prepaid HMO coverage for your peace of mind - We help you grow with tools, training, and honest feedback - We celebrate your wins - And above all, we actually care Company Description Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families. Ready to be part of something that matters? Apply now and start your journey with ClearDesk. Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com). Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.

Role Description This is a remote position. At ClearDesk, you’ll enjoy the stability of long-term placement and the flexibility of remote work when you join our growing team of Recruiters. Do you thrive in fast-paced recruiting environments where every placement helps provide better care? Are you passionate about finding the right people to care for others? At ClearDesk, you’ll get the stability of long-term placement, the flexibility of working from home, and the opportunity to help healthcare organizations build reliable and compassionate teams. Imagine being the person who connects skilled healthcare professionals with the patients and families who rely on them. You’re not just filling roles; you’re building teams. You screen candidates, move fast when needs arise, and make sure each placement is ready to hit the ground running. You understand the urgency of healthcare hiring and thrive in a role where every filled position means someone gets care they need. You don’t just recruit. You care about fit, about timing, and about getting it right. Whether you’re coordinating interviews, sourcing hard-to-find candidates, or supporting background checks and compliance tasks, your work directly helps improve patient care. As a Recruiter at ClearDesk, you’ll work with a U.S.-based healthcare client, managing a range of roles from caregivers to licensed professionals. You’ll work closely with their internal team to hit hiring goals, improve workflows, and keep everything moving, even when priorities shift quickly. What Your Days Might Look Like: - Source qualified candidates for healthcare roles such as RNs, LVNs, CNAs, HHAs, and caregivers - Conduct phone screens and manage interviews via HelloHire or similar tools - Use platforms like CareerPlug, job boards, LinkedIn, and Facebook groups for outreach - Collaborate with hiring managers to align on hiring needs and timelines - Maintain and update candidate records in the ATS and recruitment dashboards - Support document collection, license verification, and background checks - Track recruitment funnel metrics like application rates, interviews, and time-to-hire - Recommend ways to improve hiring workflows and sourcing efficiency - Occasionally assist in recruiting for administrative roles when needed Qualifications - 1+ years of recruitment experience - You’ve recruited for both skilled and unskilled healthcare roles - You’re confident on the phone, great with follow-ups, and skilled at closing candidates - You’re proactive, self-managed, and able to juggle multiple roles at once - You know how to source creatively using social media, job boards, and AI tools - You’ve used tools like CareerPlug, HelloHire, and LinkedIn Recruiter - You understand healthcare credentialing, onboarding, and licensing basics - You’re highly organized and detail-oriented when handling compliance tasks - You communicate clearly and professionally in English (written and spoken) - You’re comfortable working 100% remotely with a reliable setup - You are willing to work in a US time zone schedule - You can secure the required technical setup, including: - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Benefits - We pay you fairly and on time - We provide prepaid HMO coverage for your peace of mind - We help you grow with tools, training, and honest feedback - We celebrate your wins - And above all, we actually care Important Reminder ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com). Disclaimer Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.

Role Description Imagine being the person who keeps everything running behind the scenes in a fast-moving home care setting. Someone’s shift just got canceled last minute. You’ve already found a replacement. A caregiver calls in sick. You’re already on the phone with the next available team member. You don’t just fill in gaps in the schedule. You create order. You create confidence. And for both caregivers and clients, you become the quiet force that keeps things on track. More importantly, the people you help serve are seniors who rely on consistent, compassionate care to stay safe and comfortable in their homes. Every shift you coordinate ensures someone’s parent, grandparent, or loved one receives the care they deserve. As a Home Care Scheduler, you’ll be assigned to a U.S.-based home care client, working closely with their operations team. You’ll manage caregiver schedules, communicate changes, and help keep both sides (caregivers and clients) informed, supported, and calm even when things get a little hectic. And when things are calm? You’ll help with admin work or pitch in on light recruitment tasks, keeping things moving and meaningful. What Your Days Might Look Like: - Build and maintain up-to-date caregiver schedules across multiple counties - Respond quickly when someone cancels a shift or doesn’t clock in - Answer calls from clients and caregivers using the VoIP system - Update records and case notes in WellSky (we’ll train you for it) - Work with the ops team to flag issues and make sure staffing stays smooth - Conduct regular check-ins and evaluations with caregivers - Generate weekly reports and keep leadership in the loop Qualifications - You’ve worked in scheduling before or think you can rock it (bonus points for healthcare or home care experience) - You’re calm under pressure and naturally organized - You love solving problems on the fly - You’re comfortable with software systems and remote communication - You’ve built strong relationships with stakeholders, becoming a trusted partner they can rely on - You take initiative, but you’re also a great team player - You are willing to work in a US time zone schedule Requirements - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Benefits - We pay you fairly and on time - We provide prepaid HMO coverage for your peace of mind - We help you grow with tools, training, and honest feedback - We celebrate your wins - And above all, we actually care

Role Description This is a remote position. At ClearDesk, you’ll enjoy the stability of long-term placement and the flexibility of remote work when you join our growing team of Recruiters. Do you thrive in fast-paced recruiting environments where every placement helps provide better care? Are you passionate about finding the right people to care for others? At ClearDesk, you’ll get the stability of long-term placement, the flexibility of working from home, and the opportunity to help healthcare organizations build reliable and compassionate teams. Imagine being the person who connects skilled healthcare professionals with the patients and families who rely on them. You’re not just filling roles. You’re building teams. You screen candidates, move fast when needs arise, and make sure each placement is ready to hit the ground running. You understand the urgency of healthcare hiring and thrive in a role where every filled position means someone gets care they need. You don’t just recruit. You care about fit, about timing, and about getting it right. Whether you’re coordinating interviews, sourcing hard-to-find candidates, or supporting background checks and compliance tasks, your work directly helps improve patient care. As a Recruiter at ClearDesk, you’ll work with a U.S.-based healthcare client, managing a range of roles from caregivers to licensed professionals. You’ll work closely with their internal team to hit hiring goals, improve workflows, and keep everything moving, even when priorities shift quickly. What Your Days Might Look Like: - Source qualified candidates for healthcare roles such as RNs, LVNs, CNAs, HHAs, and caregivers - Conduct phone screens and manage interviews via HelloHire or similar tools - Use platforms like CareerPlug, job boards, LinkedIn, and Facebook groups for outreach - Collaborate with hiring managers to align on hiring needs and timelines - Maintain and update candidate records in the ATS and recruitment dashboards - Support document collection, license verification, and background checks - Track recruitment funnel metrics like application rates, interviews, and time-to-hire - Recommend ways to improve hiring workflows and sourcing efficiency - Occasionally assist in recruiting for administrative roles when needed Qualifications - 1+ years of recruitment experience - You’ve recruited for both skilled and unskilled healthcare roles - You’re confident on the phone, great with follow-ups, and skilled at closing candidates - You’re proactive, self-managed, and able to juggle multiple roles at once - You know how to source creatively using social media, job boards, and AI tools - You’ve used tools like CareerPlug, HelloHire, and LinkedIn Recruiter - You understand healthcare credentialing, onboarding, and licensing basics - You’re highly organized and detail-oriented when handling compliance tasks - You communicate clearly and professionally in English (written and spoken) - You’re comfortable working 100% remotely with a reliable setup - You are willing to work in a US time zone schedule Requirements - You can secure the required technical setup, including: - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Benefits - We pay you fairly and on time - We provide prepaid HMO coverage for your peace of mind - We help you grow with tools, training, and honest feedback - We celebrate your wins - And above all, we actually care Company Description ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families. Ready to be part of something that matters? Apply now and start your journey with ClearDesk. Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com). Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.

Role Description This is a remote position. Want a remote role where your skills bring structure to busy teams, and your work truly helps people? At ClearDesk, you’ll get the flexibility to work from home, the stability of long-term placement, and the chance to be part of something that actually matters. Imagine being the person who keeps everything running behind the scenes in a fast-moving home care setting. Someone’s shift just got canceled last minute. You’ve already found a replacement. A caregiver calls in sick. You’re already on the phone with the next available team member. You don’t just fill in gaps in the schedule. You create order. You create confidence. And for both caregivers and clients, you become the quiet force that keeps things on track. More importantly, the people you help serve are seniors who rely on consistent, compassionate care to stay safe and comfortable in their homes. Every shift you coordinate ensures someone’s parent, grandparent, or loved one receives the care they deserve. As a Home Care Scheduler, you’ll be assigned to a U.S.-based home care client, working closely with their operations team. You’ll manage caregiver schedules, communicate changes, and help keep both sides (caregivers and clients) informed, supported, and calm even when things get a little hectic. And when things are calm? You’ll help with admin work or pitch in on light recruitment tasks, keeping things moving and meaningful. What Your Days Might Look Like: - Build and maintain up-to-date caregiver schedules across multiple counties - Respond quickly when someone cancels a shift or doesn’t clock in - Answer calls from clients and caregivers using the VoIP system - Update records and case notes in WellSky (we’ll train you for it) - Work with the ops team to flag issues and make sure staffing stays smooth - Conduct regular check-ins and evaluations with caregivers - Generate weekly reports and keep leadership in the loop Qualifications - You’ve worked in scheduling before or think you can rock it (bonus points for healthcare or home care experience) - You’re calm under pressure and naturally organized - You love solving problems on the fly - You’re comfortable with software systems and remote communication - You’ve built strong relationships with stakeholders, becoming a trusted partner they can rely on - You take initiative, but you’re also a great team player - You are willing to work in a US time zone schedule Requirements - You can secure the required technical setup, including: - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Benefits - We pay you fairly and on time - We provide prepaid HMO coverage for your peace of mind - We help you grow with tools, training, and honest feedback - We celebrate your wins - And above all, we actually care Company Description At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that actually supports you, and you’ll know that the work you’re doing helps real people, especially seniors, receive the care and attention they deserve. We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making. Ready to be part of something that matters? Apply now and start your journey with ClearDesk. Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com). Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.

Role Description Are you a proactive, detail-oriented professional who thrives on keeping things running smoothly behind the scenes? In this remote role, you’ll support a dynamic senior leader by managing communications, calendars, and cross-functional projects playing a key role in ensuring daily operations stay on track. You'll coordinate with internal teams, external partners, and high-level stakeholders, while keeping systems organized, meetings on schedule, and priorities moving forward. If you're someone who loves to bring order to complexity, streamline workflows, and support mission-driven work, this could be the perfect fit. What Your Days Might Look Like: - Board Meeting Support: - Prepare documents and materials for board meetings. - Handle invites, confirm attendee lists from various sources, and manage logistics and follow-ups for meetings held every other month. - Calendar & Scheduling: - Take full ownership of the leader’s calendar from schedule meetings, avoid conflicts, and manage changes. - Use scheduling tools (like Calendly or Doodle) and send reminders or prep notes to keep meetings on track. - Project Coordination: - Act as the main point of contact for large projects involving engineers, architects, scientists, and city partners. - Track timelines, deliverables, and communications to keep projects moving forward without constant oversight. - Email & Communication Management: - Monitor inbox activity, highlight and summarize key messages, draft responses when appropriate, and make sure messages are directed to the right people. - Help keep communication clear and organized. - Systems & Process Improvement: - Maintain and improve internal systems and workflows. - Suggest and implement better ways of working, and keep standard operating procedures (SOPs) up to date. - Finance Support: - Work with the finance team to review budgets and assist with basic financial planning. - Identify key financial points that need attention. - CRM & Data Management: - Maintain and update contact records in tools like EveryAction. - Pull accurate mailing lists for events and outreach. - Research & Insight Gathering: - Conduct local and national research related to the organization’s initiatives. - Summarize findings into useful insights. - Marketing Support: - Coordinate with the marketing team to help draft or schedule social media posts and other content as needed. - Team Coordination: - Communicate with team members like the office manager and marketing staff when needed. - You’ll receive most of your assignments and priorities directly from the senior leader. Qualifications - You have experience in executive support, project coordination, or high-level administrative work. - You’re confident using tools like Google Workspace, Calendly, Doodle, EveryAction (or similar CRMs), and project management platforms. - You communicate clearly and professionally with internal teams, external partners, consultants, and stakeholders across email, phone, and messaging tools like Slack or Zoom. - You’re self-directed, tech-savvy, and excel at remote work staying organized, meeting deadlines, and juggling priorities with ease. - You’re detail-oriented, proactive, and thrive when managing complex calendars, prepping for meetings, and ensuring nothing falls through the cracks. - You’re a problem-solver who can track deliverables, coordinate across multiple departments, and provide essential behind-the-scenes support that keeps leadership focused and operations running smoothly. - You are willing to work in a US time zone schedule. Requirements - You can secure the required technical setup, including: - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Benefits - We pay you fairly and on time. - We provide prepaid HMO coverage for your peace of mind. - We help you grow with tools, training, and honest feedback. - We celebrate your wins. - And above all, we actually care. Company Description At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with. We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

This is a remote position. Do you enjoy bringing order to complex situations and helping important cases move forward? Want a role where your attention to detail and communication skills directly impact real legal outcomes? You’ll have the flexibility to work remotely, support a high-performing legal team, and play a key role in guiding cases from preparation to resolution. If you’re organized, analytical, and thrive in a fast-paced, detail-driven environment, this opportunity could be a strong fit. Our Story Starts with People Like You The two founders, best friends, were running businesses that needed great talent fast. So, they started building remote teams across countries like the Philippines, Colombia, and India. Not only did it work, it thrived. They realized that talent isn’t limited by geography. With today’s technology and high-speed internet, we’re able to build high-performing global teams that support businesses across the U.S. So ClearDesk was born. Today, ClearDesk helps U.S. businesses grow by building world-class remote teams. We don’t just connect talent; we manage the entire experience, from recruiting to retention. And while we help clients thrive, we also stay deeply committed to helping our remote team members build real, lasting careers that support their lives and their families. That’s where you come in. The Role: Paralegal Assistant Imagine being the person who keeps legal cases moving forward behind the scenes. You’re not just organizing files or completing tasks, you’re helping build the foundation of a strong case. From preparing evidence to coordinating with clients and legal stakeholders, your work ensures that nothing is missed and everything is ready when it matters most. When discovery requests come in, you know how to interpret them. When documents are incomplete, you notice. When deadlines approach, you’re already ahead. You bring clarity to complex legal workflows, helping attorneys and teams stay focused on strategy while you ensure execution is seamless. You don’t just manage details, you create structure and momentum. And when things shift, as they often do in legal work, you stay adaptable, organized, and solution-oriented. What Your Days Might Look Like: - Support the full arbitration lifecycle, including evidence collection, drafting trial briefs, and managing scheduling orders - Review discovery requests, identify required information, and assist in preparing accurate and timely responses - Gather supporting documents, flag missing information, and identify potential objections when necessary - Communicate with clients, arbitrators, insurance departments, and internal teams to ensure alignment and progress - Maintain and update case management systems, trackers, and documentation logs with precision - Organize and manage digital files to ensure accessibility and compliance with legal standards - Monitor case timelines and proactively manage deadlines across multiple matters - Coordinate pre-trial activities and confirm readiness of documents, filings, and participants - Conduct client outreach via phone, Zoom, and email to gather information and provide updates - Provide backup support to team members and assist with administrative tasks as needed Who We Think Will Thrive in This Role: - You have strong English communication skills, both written and verbal - You have foundational knowledge of litigation processes and legal terminology - You think critically and can analyze requests, not just execute tasks - You’re highly detail-oriented and can manage multiple cases without losing accuracy - You’re organized and comfortable working with deadlines and structured workflows - You’re confident using tools like Filevine, Microsoft Office, and Adobe Acrobat - You’re comfortable communicating with multiple stakeholders, including clients and legal professionals - You’re comfortable working independently in a remote environment​ - You are willing to work in a US time zone schedule. - You can secure the required technical setup, including: - At least a 720p HD webcam - A noise-canceling headset - A primary internet connection of at least 25 Mbps - A backup laptop, backup internet device, and backup power source - A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM - A backup computer with at least Intel Core i3 and 4 GB RAM Why ClearDesk? Because we believe work should be meaningful, even from home. At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with. We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making. Here’s what you can expect from us: - We pay you fairly and on time - We provide prepaid HMO coverage for your peace of mind - We help you grow with tools, training, and honest feedback - We celebrate your wins - And above all, we actually care Ready to be part of something that matters? Apply now and start your journey with ClearDesk. Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com). ​ Disclaimer: Candidates who apply for this position may be re-profiled to similar roles depending on their qualifications, experience, and current market demand.