Job Closed
This listing is no longer active.
Installation Coordinator
Location
United States
Posted
86 days ago
Salary
0
Seniority
Mid Level
Job Description
Installation Coordinator
Wittenbach Business Systems LLC
Description Why work for Wittenbach? Experience a rewarding career with Wittenbach and enjoy a competitive benefits package: - Health Insurance: Medical, dental, and vision coverage - Financial Protection: Identity theft protection and voluntary life insurance - Time Off: Generous PTO starting up to 120 hours after 30 days of employment, plus paid holidays (including your birthday) - Employee Support: Access to the Employee Assistance Program and Employee Assistance Fund - Retirement Savings: 401(k) retirement plan with employer match - Flexible Spending: Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) - Life Insurance: Employer-paid life insurance, short-term disability, and long-term disability - Professional Development: Paid training opportunities and Education Assistance Program - Referral Bonus: Earn up to $5,000 for referring new employees - Overtime: Eligible for overtime pay in accordance with Department of Labor regulations Description: Since 1974, Wittenbach has been a leading provider of innovative cash automation and security solutions for financial institutions. Our commitment to customer satisfaction and delivering results has driven our growth. With over 200 highly trained service professionals throughout our service area, we ensure rapid response to our customer’s service needs. The corporate office is in Sparks, Maryland along with regional operations in Hunt Valley, MD, Coatesville, PA and Charlotte, NC. Our Sales and Service footprint spans the Mid-West and East Coast. JOB SUMMARY: This role will provide comprehensive administrative support to installation coordination and scheduling of projects with vendors and internal installers. This position works closely with the Director of IST, installers, administrative team, vendors, and the warehouse. Key qualities would be an organized, self-starter that is able to run with a project. He/she would help with the admin support of managing installation projects, installation calendars, tracking various items on Excel spreadsheets. This is a remote position. A qualified candidate can be located anywhere within our footprint. Job Qualifications: Education: High School degree, some college background preferred. Experience: 2+ years of administration support 2+ years in Salesforce SW 1-3+ years of industry experience in physical and electronic security equipment Skills: Excellent communication skills, both written and verbal. Strong administrative and organizational skills Demonstrated ability to manage complex projects Strong computer skills in Microsoft Office (Outlook, Excel, and Word) are required. Good interpersonal skills Ability to manage multiple priorities in a fast-paced environment Requirements JOB RESPONSIBILITIES The following job responsibilities are intended to reflect the major responsibilities of the job, but do not describe the minor duties or other responsibilities that may be assigned from time to time. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. Incumbent will be required to satisfactorily perform all essential functions of the job, with reasonable accommodation considerations for those individuals covered under the Americans With Disabilities Act (A.D.A.). RESPONSIBILITES - Enter information in Sales Force for shipment of equipment (based on estimated ship dates) - Schedule sub-contractors to perform installations as determined by the Director, IST - Confirm install dates with all customers for IST division - Schedule all TCA and ATM installs for all WBS customers - Work with warehouse staff to confirm equipment received - Schedule all installers in their region and enter on the calendar - Track job completion status to report on the Pipeline call - Track sub-contractor cost to enter on PO spreadsheet - Order all supplies for IST division Manage daily installer schedule - Track equipment - Double check all equipment and internal transfers have been received prior to scheduling - Confirm dates, time, and scope of work with customer - Schedule training after installation of new equipment - Collect and manage/archive completion photos for IST and Subcontractors - Provide Job File information to the installer (drawings, scopes of work, contacts) Reporting & Accounting - Manage Daily Jobs Report - Invoice tracking & PO’s (Subcontractors) - Track change order – reschedule return trip if needed - Track request for pricing - Support Warehouse to identify equipment when arrives - Scheduling to assure the best productivity - Serve as liaison between installation, customers, and account managers through the installation process - Interact and assist customers/account managers on installation related matters - Monitor installations to help identify any potential concerns before and after - Assist in examination of completed jobs profitability - Open Installation work orders (SRV’s) as needed - Perform other duties as assigned. ESSENTIAL PHYSICAL-MENTAL FUNCTIONS AND ENVIRONMENTAL CONDITIONS · Able to properly carry 25 pounds or less occasionally. The highest point of any lift - overhead; the lowest point of any lift - the floor. · Able to move 1-5 pounds or less occasionally. · Able to sit and/or stand 2 hours continuously, up to 8 hours per day. · Must be able to manipulate small objects with close eye-hand and arm-hand coordination for entire shift. · Able to perform motor skills such as grasping, finger manipulation, pinching, bending, reaching out, twisting, turning, reaching up, wrist turning/ torqueing for 2 hours continuously. · Able to effectively communicate with customer base, both orally and in writing. · Able to see objects closely and perceive depth continuously. · Able to understand, relate to, and apply concepts on a continuous basis. · Able to remember multiple tasks / assignments given to self and others over long periods of time continuously. The final salary offer will depend on several factors, including: - Experience: Your level of experience in the relevant field. - Knowledge and Skills: Your specific knowledge, skills, and abilities. - Ability: Your demonstrated ability to perform the job duties effectively. - Geographic Location: The location of the position can influence salary rates. The actual salary offer may vary based on individual qualifications and circumstances.
Job Requirements
- High School degree, some college background preferred.
- 2+ years of administration support.
- 2+ years in Salesforce SW.
- 1-3+ years of industry experience in physical and electronic security equipment.
- Excellent communication skills, both written and verbal.
- Strong administrative and organizational skills.
- Demonstrated ability to manage complex projects.
- Strong computer skills in Microsoft Office (Outlook, Excel, and Word) are required.
- Good interpersonal skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Enter information in Sales Force for shipment of equipment (based on estimated ship dates).
- Schedule sub-contractors to perform installations as determined by the Director, IST.
- Confirm install dates with all customers for IST division.
- Schedule all TCA and ATM installs for all WBS customers.
- Work with warehouse staff to confirm equipment received.
- Schedule all installers in their region and enter on the calendar.
- Track job completion status to report on the Pipeline call.
- Track sub-contractor cost to enter on PO spreadsheet.
- Order all supplies for IST division.
- Manage daily installer schedule.
- Track equipment.
- Double check all equipment and internal transfers have been received prior to scheduling.
- Confirm dates, time, and scope of work with customer.
- Schedule training after installation of new equipment.
- Collect and manage/archive completion photos for IST and Subcontractors.
- Provide Job File information to the installer (drawings, scopes of work, contacts).
- Manage Daily Jobs Report.
- Invoice tracking & PO’s (Subcontractors).
- Track change order – reschedule return trip if needed.
- Track request for pricing.
- Support Warehouse to identify equipment when arrives.
- Serve as liaison between installation, customers, and account managers through the installation process.
- Interact and assist customers/account managers on installation related matters.
- Monitor installations to help identify any potential concerns before and after.
- Assist in examination of completed jobs profitability.
- Open Installation work orders (SRV’s) as needed.
- Perform other duties as assigned.
Benefits
- Health Insurance: Medical, dental, and vision coverage.
- Financial Protection: Identity theft protection and voluntary life insurance.
- Time Off: Generous PTO starting up to 120 hours after 30 days of employment, plus paid holidays (including your birthday).
- Employee Support: Access to the Employee Assistance Program and Employee Assistance Fund.
- Retirement Savings: 401(k) retirement plan with employer match.
- Flexible Spending: Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA).
- Life Insurance: Employer-paid life insurance, short-term disability, and long-term disability.
- Professional Development: Paid training opportunities and Education Assistance Program.
- Referral Bonus: Earn up to $5,000 for referring new employees.
- Overtime: Eligible for overtime pay in accordance with Department of Labor regulations.
Related Guides
Related Categories
Related Job Pages
More Project Manager Jobs
• processing sales orders to meet customer requirements related to delivery, installation and invoicing • managing assigned customer accounts • building relationships with customer contacts • onboarding new customers • ensuring accuracy and consistency with order data and customer expectations throughout PDI's sales and operations systems
OSP Delivery Project Manager
LumosWorking towards a world in which every child grows-up in a safe and loving family.
• Leads the planning and execution of Outside Plant (OSP) construction projects: tracking milestones, aligning timelines, and partnering with internal and external teams to deliver results. • Works closely with Lumos leaders and field crews, keeping projects on schedule and on budget while identifying ways to improve efficiency, communication, and customer satisfaction. • Builds and maintains strong partnerships with Business Units and cross-functional Lumos teams to support operational and strategic goals. • Executes on priority initiatives identified by senior leadership, including densification efforts and new market entry approved by the Executive or Board level. • Oversees project scope, timelines, and deliverables to ensure all functionality, lifecycle, and growth objectives are achieved. • Proactively identifies and mitigates risk across concurrent projects ensuring issues are addressed before they impact delivery. • Tracks project milestones, reports progress to stakeholders, and ensures clear alignment with business expectations. • Performs other duties as assigned, including cross-functional and departmental project support.
Role Description - Support the project manager and enterprise team across the full life cycle of pre-engineered steel building construction projects. - Assist in managing all aspects of construction, ensuring effective communication with owners, consultants, and sub-trades. - Coordinate on-site personnel, including superintendents and/or sub-trades. - Assist in overseeing project initiation, scheduling, and cost control. - Support the prioritization and promotion of safety while ensuring projects are executed on schedule and with high quality. - Help prepare progress invoices, manage change orders to the owner, and oversee purchase orders/change orders to sub-trades. - Assist in the closeout of projects efficiently and thoroughly. Qualifications - 2+ years’ project coordinator experience in commercial and/or industrial construction. - Excellent communication skills. - Strong coordination and organizational skills. - Proficient in computer software, including Excel, Word, and Microsoft Project. - Ability to read and interpret construction drawings and blueprints. Requirements - Experience in Structural steel or pre-engineered steel buildings. - Relevant construction management education. - A strong desire to progress into a project manager position.
Commercial Manager
LinesightLinesight is a highly successful global project and cost management consultancy that keeps clients coming back. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment. We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team! Diversity, Inclusion and Accessibility Linesight is committed to transparent, equal opportunity employment practices. We are building a diverse and inclusive organisation, accessible to all, based on having a safe culture which enables all our people to be their true selves. We are a people business, and we understand that the more inclusive we are, the happier our people and better our work will be. We will ensure that individuals with disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!
Role Description As a Senior Cost Manager at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us. You will be mentored and supported by industry leaders and given the tools to grow. You will also be involved in and contribute to our business strategy as we continue to evolve. For us lasting trusted relationships are everything, both with our teams and our clients. In this role you will: - Actively participate in the tender/bid process--from initial tender/bid documentation through analysis and reporting - Manage the change management process - identifying, analyzing, approving, and implementing changes that affect the project cost - Analyse tenders/bids to ensure client value for money - Assist in the preparation and agreement of final accounts, including the handling of any claims to ensure the client gets best value from works undertaken - Create estimates and cost plans for key client developments - Oversee project spend by creating valuations and cost reports, and clearly communicate variations to your team - Support nimble project management and clear decisions through excellent cost documentation and timely communication - Support the settlement of construction disputes/loss and expense claims with transparency - Foster top performance and growth for your employees via excellent mentorship and leadership Qualifications - Experience as a senior cost manager, ideally from a consultancy background - Experience in pre-contract cost management - Knowledgeable on alternative construction materials - Chartered or on the path to complete it - Degree or comparable experience in a project management or construction discipline - Excellent communicator verbally and in writing - Dynamic environment with the opportunity to manage your own priorities and deadlines - Thrive on building strong relationships with your team and clients Requirements - All interviews are conducted either in person or virtually with video required - The salary range for this role is between $109,000 and $145,000 but actual salary is dependent on skill set, education and experience Company Description Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment. We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team! Diversity, Inclusion and Accessibility Linesight is committed to transparent, equal opportunity employment practices. We are building a diverse and inclusive organisation, accessible to all, based on having a safe culture which enables all our people to be their true selves. We are a people business, and we understand that the more inclusive we are, the happier our people and better our work will be. We will ensure that individuals with disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!

