* Fraud and phishing warning * Please apply directly via our volunteering portal/ATS at https://wevote.applytojob.com/apply. Do not apply via any other job portals, aggregators, or sites, as your information may not be secure, or the role may no longer be accepting applications. Thank you Volunteer Role: Chief of Staff Location: Remote within the US, One Co-Executive Director works in Oakland, CA About Us WeVote is a nonpartisan get-out-the-vote nonprofit startup and a celebrated Fast Forward nonprofit technology grantee. WeVote is a movement of over 150 passionate volunteers (starting with the founders) who are building open-source mobile technologies that touch and mobilize millions of voters on Election Day. We observe that many voters are busy, distracted, and impatient. We have a goal of providing a complete voting experience in 8 minutes, including the download of our app ("WeVote Ballot Guide, @WeVote"). More information is at WeVote.US. See Twitter @WeVote. We are a 100% volunteer and remote organization. WeVote Chief of Staff, Job Definition Reporting to the Co-Executive Directors (Co-EDs), the Chief of Staff will be a key strategic partner to the Co-EDs for WeVote's programs, fundraising, expansion, and execution of its mission. Operational responsibility will be shared with the other existing senior leaders at WeVote. S/he will need to develop deep knowledge of the field, core programs, operations, and business plans. This individual will lead critical processes and communications to all stakeholders, our OKR processes, and the annual strategic planning process. The Chief of Staff will act as a central figure in translating leadership vision into actionable plans while fostering a culture of clarity, accountability, and high performance. This is a volunteer position (WeVote is 100% volunteer) and we expect that this role will require at least 8-12 hours per week - much of this time will be during "work hours." Leadership & Management: - Ensure ongoing programmatic excellence, rigorous program evaluation, and consistent quality of finance and administration, fundraising, communications, and systems; recommend timelines and resources needed to achieve the strategic goals - Lead end-to-end OKR process ensuring alignment between organizational goals, team performance, and integrating them into a culture that is both high-performing and supportive. - Act as the representative of the Co-EDs in high-level meetings. Cross-Team Alignment and Project Management: - TBD (meaning, YOU will have significant input on how you work across teams) External Relations: - Assist the Co-EDs in managing relationships with key external stakeholders, including partners, investors, and key clients. - Work with the Co-EDs and marketing team to prepare for public appearances, media interviews, and thought leadership opportunities. - Coordinate high-profile meetings and events, ensuring that the Co-EDs and leadership team are well-prepared and strategically positioned. Qualifications - The Chief of Staff must be thoroughly committed to WeVote's mission (see below under WeVote Branding). All candidates should have proven leadership and relationship management experience. Concrete demonstrable experience and other qualifications include: - At least 3 years of senior management experience; track record of effectively leading and regionally and/or nationally scaling a performance- and outcomes-based organization and staff; ability to point to specific examples of having developed and operationalized strategies that have taken an organization to the next stage of growth - Unwavering commitment to quality programs and data-driven program evaluation - Excellence in organizational management with the ability to coach staff, manage, and develop high-performance teams, set and achieve strategic objectives, and manage a budget - Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills - Action-oriented, entrepreneurial, adaptable, and innovative approach to business planning - Ability to work effectively in collaboration with diverse groups of people - Passion, idealism, integrity, positive attitude, mission-driven, and self-directed WeVote Branding - Brand Pillars: Credibility, Connection, Choices - Vision: A future where Americans are confident and energized to make choices in every election that champion their needs, hopes, and values - Mission: Strengthen Democracy one friend at a time by providing tools that connect voters with their preferences and inspire voting in every election - Brand Promise: WeVote connects you to elections. We give you the confidence to make choices that support your needs, hopes, and values across the ballot - Positioning Statement: WeVote creates the connection between voters, what they value, and their ballot through the power of technology and camaraderie - Tagline: Energizing Every Election Join Us Submit your resume and include a brief note/cover letter as to why you are interested in WeVote and our mission. Please include information about yourself and let us know what questions you have. Applications lacking a cover letter may be rejected, or be requested to re-apply with a letter. If it makes sense, we’ll set up an initial video meeting. Remote applicants are welcome within 3 time zones of US Pacific Time, and WeVote's Co-Founders live in Oakland California. We will read every application and attempt to respond within 5 business days. Our apologies in advance if we aren’t able to personally respond to everyone who applies, or if it takes longer to respond.

Role Description The Chief of Staff (Board) serves as a strategic partner to the Board Chair and reports to the Board President, supporting high-priority initiatives, strategic planning, and organizational effectiveness. This role ensures alignment across projects, facilitates collaboration, and drives execution of key leadership initiatives. The Chief of Staff plays a critical role in enhancing leadership effectiveness by providing strategic insight, operational coordination, and decision support. - Serve as a strategic partner and trusted right hand to the Board Chair/President, supporting high-priority initiatives and ensuring leadership effectiveness. - Partner with the Board Chair to advance strategic planning, organizational priorities, and the long-term vision of the nonprofit. - Act as a trusted advisor and proxy for the Board Chair, representing leadership in meetings, discussions, and cross-functional initiatives when appropriate. - Manage and track the progress of leadership initiatives, strategic projects, and organizational priorities to ensure alignment and timely execution. - Prepare reports, dashboards, and updates for Board and leadership meetings to support informed decision-making. - Develop and support the preparation of presentations, board decks, strategic documents, leadership briefings, and internal communications. - Ensure the Board Chair is well prepared for meetings, presentations, and strategic discussions through research, briefing notes, and analysis. - Facilitate cross-team collaboration, align stakeholders, and follow up on action items to ensure initiatives move forward effectively. - Lead or coordinate cross-functional projects and strategic initiatives from planning through successful completion. - Influence and collaborate across teams without formal authority, building strong relationships and driving alignment across the organization. - Identify operational or strategic challenges and recommend practical, data-driven solutions. - Proactively identify opportunities to improve processes, systems, and organizational efficiency. - Maintain awareness of key activities, initiatives, and priorities across the organization to ensure alignment with leadership goals. - Support leadership in framing strategic decisions and shaping the organization’s direction through research, analysis, and insights. - Assist in aligning organizational initiatives with the nonprofit’s mission, long-term vision, and strategic goals. - Manage and support internal communication and alignment across leadership and operational teams. - Lead or support special projects related to growth, governance, organizational effectiveness, and leadership priorities. Qualifications - Bachelor’s degree in Human Resources, Business Administration, Management, or a related field. - 10+ years of experience supporting senior leadership, Board-level stakeholders, or organizational strategy. - Strong project management and organizational skills. - Excellent communication and stakeholder collaboration abilities. - Ability to analyze operational challenges and support strategic initiatives. - Experience working with leadership teams and managing cross-functional projects preferred. Requirements - Strong leadership and strategic thinking skills. - Excellent communication and interpersonal abilities. - Effective project management and organizational skills. - Ability to analyze problems and develop practical solutions. - Ability to collaborate with cross-functional teams and influence stakeholders. - Strong attention to detail and ability to manage multiple priorities. - Minimum 1+ year of commitment for the unpaid / pro-bono position. - Attend Weekly Meetings. - Time: Minimum 5 hours per week [excluding meeting time]. - Continuous learning. Benefits - Leadership development opportunities. - Networking opportunities. - Group based learning. - Satisfactory volunteering experience.

Office of the CEO AI & Customer Intelligence Summer Intern Overview: The OTC intern will work closely with the Chief of Staff to help build a scalable, AI-powered view of customer health across Pacvue's enterprise accounts. This individual will aggregate and analyze customer engagement data from multiple sources — including Salesforce, Slack, Gong, and Vitally — to surface actionable insights that drive more customer-centric decisions across the organization. The OTC intern will leverage Claude and other AI tools to streamline data synthesis and accelerate insight generation. This internship comes with exposure to company leadership and provides a unique window into how data and AI can directly shape product, partnership, and retention strategy in a dynamic, high-growth business. Project Scope: - Consolidate customer engagement data from multiple platforms (Salesforce, Slack, Gong, Vitally, and others) into a unified view of account health for Pacvue's top enterprise customers. - Leverage AI tools to analyze data at scale, identify patterns, and surface the most valuable customer insights. - Develop frameworks and scoring approaches to proactively identify customer retention risks and opportunities. - Translate customer signals into actionable recommendations for product, partnerships, and go-to-market teams. - Collaborate with teams across the organization to validate findings and ensure insights are relevant and actionable. - Assist in documenting and presenting findings in a digestible format for leadership. Deliverables/Milestones: - Contribute to a comprehensive customer health dashboard and reporting infrastructure, synthesizing data across all key engagement sources. - Support development of presentations for management throughout the summer internship, highlighting top customer trends, risks, and opportunities. Learning Objectives: - Learn how to effectively use AI tools to synthesize large datasets and generate actionable insights. - Gain a deep understanding of customer success, engagement analytics, and what drives retention and growth in a SaaS business. - Develop analytical, communication, and cross-functional collaboration skills in a fast-paced business environment. Skills & Qualifications - Interest in data analytics and business insights - Experience using AI tools (e.g., Claude) - Basic analytical and problem-solving skills - Ability to work with data in tools like Excel or similar platforms - Clear communication skills (written and verbal) - Curious, detail-oriented, and eager to learn Location/Time Zone Preference: United States This is an hourly, remote summer internship for college students, offering up to 35 hours per week at a rate of $20 per hour. This role is available for our 9-week summer cohort running from May 18 – July 17. #LI-Remote Pacvue is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

• Drive Execution and Operational Excellence • Translate the CTO’s priorities into clear, trackable initiatives. • Ensure key projects across Data Science and Engineering are progressing on time and aligned with company objectives. • Establish and manage operational cadences, including leadership meetings, roadmap reviews, KPI tracking, board and executive presentations. • Identify gaps, bottlenecks, and risks early — and proactively drive resolution. • Improve processes to increase organizational clarity, accountability, and velocity. • Cross-Functional Alignment & Follow-Through • Ensure Product, Engineering, Data Science, and Business teams are aligned on priorities and tradeoffs. • Drive alignment on technical priorities, hiring plans, and strategic initiatives. • Track cross-functional dependencies and prevent misalignment. • Ensure effective follow-up and accountability from cross-functional meetings. • Provide Strategic & Analytical Support • Synthesize inputs from across teams to support technical and strategic decision-making. • Develop data-driven insights to inform roadmap, investment, and resource allocation decisions. • Prepare high-quality executive materials for leadership discussions and board meetings. • Support long-term planning for the technology organization, including org design and capacity planning.