This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description ThinkingIT Corp. is seeking a dedicated and highly organized Executive Support professional to join our team. In this role, you will provide comprehensive administrative assistance to our executives, enabling them to focus on strategic initiatives while you manage various operational tasks. Your responsibilities will include: - Managing busy calendars, scheduling meetings, and appointments for executives. - Preparing and organizing meeting materials, including agendas, presentations, and reports. - Acting as a point of contact between executives and internal/external stakeholders. - Coordinating travel arrangements and itineraries for executives as needed. - Assisting in preparing expense reports and managing budgets. - Handling confidential information with discretion and professionalism. - Performing general administrative tasks to support day-to-day operations. Qualifications - 2+ years of experience in an executive support or administrative role. - Proficient in Microsoft Office Suite and other productivity tools (e.g., Google Workspace). - Exceptional organizational and time-management skills. - Strong verbal and written communication skills. - Ability to manage multiple tasks and projects simultaneously in a fast-paced environment. - Attention to detail and a commitment to maintaining high-quality work. - Experience in a remote working environment is a plus. Benefits - Competitive salary package. - Professional growth and development opportunities. - Dynamic and supportive work environment. - Fully remote setup. - Paid Time Off.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We are seeking a highly organized Administrative Manager to join our Adult Foster Care and Home Care organization in Michigan. This full-time role is ideal for someone who can efficiently manage administrative operations while supporting our mission of providing quality care to seniors and individuals in need. This role is ideal for a professional who can manage multiple responsibilities including payroll, documentation, and digital presence while ensuring smooth facility operations. - Manage daily administrative operations for the facility - Handle payroll processing and employee records - Maintain resident/client files and regulatory documentation - Oversee social media accounts and online presence - Ensure proper filing, compliance documentation, and reporting - Support scheduling, staff coordination, and internal communications - Assist with recruitment processes and management of recruitment aids - Assist with office management and operational support - Utilize AI tools, ATS platforms, and EMR systems for documentation, recruitment support, and operational efficiency Company Description

Department Overview: The Office of Risk Management, within the Division of Business Services, has responsibility for assisting campus in preserving the human and physical assets of the university. This involves identifying, evaluating and controlling loss exposures to minimize the adverse effects of unpredictable events impacting the University. In addition to assisting departments in their recovery efforts, the Office of Risk Management provides a variety of risk management services to campus, including driver authorization program oversight, certificate of insurance program administration, automobile, liability, property and other claims handling services. In partnership with Divisional Human Resources Representatives, the Office of Risk Management also coordinates Worker’s Compensation claims and assists employees who have sustained work-related injury or illness. Anticipated Start Date: Approx April 1, 2026 Anticipated End Date (If Applicable): 5/15/2030 Remote Work Eligibility Detail: All Remote Anticipated Hours Per Week: Minimum: 10 Maximum: 30 Schedule: Summer hours up to 30 hours per week with minimum 10 hours per week during semesters, all with flexible scheduling. This is a fully remote position, with very limited occasional onsite work for meetings or special project needs. The position location is UW Madison, Madison, WI. Any request for an alternative remote work location must be approved in advance and must be within the U.S. Salary/Wage Range/Lump Sum: Minimum: $14.00 Maximum: $20.00 Number of Positions: 1 Qualifications: · Experience or interest in risk management and/or occupational injury prevention. · Risk Management, Business, Information Systems, majors preferred. · Ability to utilize database applications with attention to detail and accuracy. · Strong interpersonal and communication skills, including the ability to develop and maintain effective working relationships with campus and Universities of Wisconsin System personnel. · Ability to problem solve and/or refer inquiries to the proper individual. · Ability to work independently and effectively under general supervision. · Proficiency in MS Word and Excel and Adobe Acrobat. · A passing score on a criminal background check (CBC) must be attained prior to hire. Knowledge, Skills & Abilities: · Excellent oral and written communication skills · Strong organizational skills, attention to detail and accuracy · Ability to work during Winter Break · Ability to utilize database applications Position Summary/Job Duties: · Become familiar with the Worker’s Compensation claims process. · Review Worker’s Compensation injury reports and accurately enter claim information into the Worker’s Compensation claims database. · Assist Worker’s Compensation Manager and Specialist in maintaining daily claims workflows. · Process paperwork including making copies, scanning documents, saving electronic documents to shared computer drive folders, updating databases, processing mail, filing and managing documents, etc. · Assist Worker’s Compensation Manager and Specialist in maintaining OSHA (Occupational Safety and Health Administration) injury log, tracking injured employee work absences and return to work dates. · Assist with claims data analytics. · Review incoming Departmental Worker’s Compensation related emails received from campus departments and Universities of Wisconsin System/UWSA claims examiners, facilitating communications and responding to frequently asked questions, as guided and trained by Supervisor. Physical Demands: None. Institutional Statements: Equal Employment Opportunity Statement: UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu Accommodation Statement: If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Our client is seeking a Virtual Assistant to provide reliable administrative and operational support remotely. This role requires a blend of organizational skills, communication ability, and tech-savviness to handle a wide variety of tasks including scheduling, correspondence, data entry, and project support. The Virtual Assistant ensures daily operations are smooth, deadlines are met, and the client is free to focus on higher-value priorities. Responsibilities - Administrative Support: - Manage calendars, schedule meetings, and coordinate calls. - Draft and send correspondence (emails, memos, documents). - Prepare meeting notes and track follow-up tasks. - Data & Document Management: - Enter, update, and maintain records in spreadsheets, CRMs, or project systems. - Organize and manage digital filing systems (Google Drive, Dropbox, SharePoint). - Prepare reports or summaries for client review. - Research & Task Execution: - Conduct online research (competitors, vendors, market information). - Compile findings into organized summaries or presentations. - Support small projects and ad hoc requests. - Customer & Vendor Support: - Respond to basic client inquiries or route them to the right team member. - Manage vendor communications and follow up on outstanding items. - Operations & Project Support: - Assist with invoicing, expense tracking, and light bookkeeping (if required). - Help maintain project plans and update task management systems (Trello, Asana, Notion, Monday.com). Qualifications - Organized multitasker who thrives on variety. - Strong written and verbal communicator. - Comfortable learning and using new tools quickly. - Discreet, reliable, and proactive in anticipating needs. Requirements - 1–2 years of administrative or virtual assistant experience. - Proficiency in Microsoft Office and Google Workspace. - Strong time management and organizational skills. - Reliable internet and ability to work independently. Ideal Experience & Skills - Experience with CRMs (HubSpot, Salesforce, Zoho) or project management tools (Asana, Trello, Notion). - Familiarity with invoicing, bookkeeping, or light finance support (QuickBooks, Xero). - Background supporting entrepreneurs, startups, or remote-first teams. - Multitasking across multiple clients or executives simultaneously. What Does a Typical Day Look Like? A Virtual Assistant’s day revolves around keeping operations organized and providing responsive support. You will: - Check calendars and inboxes, responding to urgent emails or scheduling requests. - Update records in CRMs, spreadsheets, or shared drives. - Prepare documents or presentations for meetings. - Conduct light research for projects or upcoming initiatives. - Follow up with vendors or clients to ensure tasks are completed. - Wrap up the day by reviewing to-do lists, sending status updates, and preparing next-day priorities. In essence: you are the remote operations partner ensuring nothing slips through the cracks. Key Metrics for Success (KPIs) - Tasks completed accurately and on time. - Calendar and inbox management efficiency (no missed appointments, timely responses). - Positive feedback from clients and stakeholders. - Organized, accurate records and documentation. - Responsiveness and availability within agreed service windows. Interview Process - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., manage a mock inbox/calendar or compile a short research summary) - Client Interview with Hiring Manager/Executive - Offer & Background Verification