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Licensing Consultant

ConsultantConsultantFull TimeRemoteMid LevelTeam 5,001-10,000H1B No SponsorCompany SiteLinkedIn

Location

Poland

Posted

99 days ago

Salary

0

Seniority

Mid Level

Bachelor Degree2 yrs expEnglish

Job Description

Licensing Consultant

RWS Group

• Research prior translation projects, instrument records, and licensing documentation to support COA instrument profiles and summary reports • Conduct searches for licensing and permissions information using internal repositories, document archives, web-based research, and direct outreach as needed • Collect, organize, and maintain accurate instrument‑related data to ensure conformance with client and regulatory requirements • Support the preparation of licensing quotation components for inclusion in LV project quotes • Process standard licensing and permission requests and track approvals and documentation • Communicate with clients to obtain project specifications and requirements to prepare accurate and timely LV quotes • Research prior LV projects to identify duplication opportunities or archive discounts • Prepare and process LV project quotes and job orders of basic to intermediate complexity, including word counts, formatting considerations, and timeline estimates • Coordinate project setup across internal systems, spreadsheets, logs, and databases in accordance with standard procedures • Provide consultation to clients regarding project changes, priorities, and timelines • Adhere to company Quality Management System (QMS) requirements, including ISO 9001 and ISO 17100 standards • Coordinate with Finance to support accurate invoicing and payment processing • Maintain accurate project documentation, reports, and status updates for internal and client reference • Contribute to process improvement initiatives and special projects as assigned

Job Requirements

  • Bachelor’s degree in Business, English, Foreign Language, Library Science, Life Sciences, or a related field; or equivalent combination of education and experience
  • 2–4 years of experience in project planning, licensing coordination, translation services, or a related operations role
  • Familiarity with COA instruments, linguistic validation, or clinical research environments preferred
  • Prior experience with vendor coordination or translation workflows strongly preferred
  • Working knowledge of LV project planning, licensing processes, and translation workflows
  • Ability to research, analyze, interpret, and summarize information from multiple sources
  • Ability to manage multiple projects simultaneously in a deadline‑driven environment
  • Proficiency with standard business software (e.g., Word, Excel, PowerPoint, Adobe Acrobat, Office 365) and ability to navigate internal databases and systems
  • Ability to work independently while collaborating effectively within a team
  • Ability to maintain confidentiality and handle sensitive information appropriately.

Benefits

  • Competitive salary
  • Flexible working hours
  • Professional development opportunities
  • Inclusive and diverse work environment
  • Remote work options

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