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Executive Assistant
Location
Argentina
Posted
99 days ago
Salary
0
Seniority
Senior
Job Description
Executive Assistant
UpGuard
• Manage complex calendars across global time zones, acting as a gatekeeper to protect focus time and optimize schedules. • Coordinate internal and external meetings, including leadership, customer, and cross-functional sessions. • Support inbox and communication workflows to reduce backlog and ensure timely responses. • Organize and maintain task tracking (primarily in Asana), ensuring priorities are clear and actionable. • Maintain a structured view of top priorities (e.g. weekly or daily “Top 5”) to keep leaders focused on high-impact work. • Track progress on key tasks and proactively follow up to ensure completion. • Join selected meetings to capture notes, decisions, and action items. • Drive follow-through by tracking actions and coordinating with stakeholders. • Prepare agendas and supporting materials where needed. • Monitor workflows that require leadership action (e.g. approvals, contracts) and ensure timely completion. • Support coordination across Sales, Customer Success, and other teams to keep work aligned and moving. • Plan and manage travel for revenue leadership, including flights, accommodation, and detailed itineraries. • Support planning and execution of team off-sites, leadership meetings, and in-person events. • Manage logistics, including scheduling, travel, accommodation, venues, and agendas. • Track budgets and manage event-related expenses to ensure cost-effective delivery.
Job Requirements
- Experience as an Executive Assistant supporting senior leaders (VP level or above), ideally across multiple stakeholders.
- Fluent English (written and verbal) - you’ll be working with global stakeholders daily.
- Exceptional organization and attention to detail.
- Strong prioritization skills and ability to manage competing demands.
- Proactive mindset with the ability to anticipate needs and solve problems independently.
- Clear and effective communication skills across Slack, Asana, and meetings.
- Ability to operate in a fast-paced, high-growth environment with evolving priorities.
- Strong time management and accountability mindset, with a focus on follow-through and outcomes.
Benefits
- Monthly Lifestyle subsidy: use this for financial, physical, and mental well-being.
- WFH set-up allowance: to ensure you have the right environment to work in, we will help you get set up within your first 3 months at UpGuard.
- $1500 USD annual Learning & Development allowance: to support your career development, all team members will be able to expense development opportunities against this allowance.
- Generous Annual Leave/PTO allowances: time to recharge your batteries.
- 18 weeks paid Parental Leave: irrespective of parenting role.
- Personal Leave allowance: this includes sick & carer’s leave.
- Fully remote working environment: While we have physical offices in Sydney & Hobart, we do not mandate compulsory attendance.
- Top-spec hardware: all team members will be provided with top-spec laptops for their roles.
- Generative AI subsidy: UpGuard provides paid subscriptions for all team members to access generative AI tools to support their work.
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