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Hire Highs

Operations Partner for Department Leaders | Multiply capacity without multiplying cost

Virtual Executive Assistant – Digital Marketing, Project Management Support

Location

California

Posted

84 days ago

Salary

0

Seniority

Senior

High School3 yrs expEnglish

Job Description

Virtual Executive Assistant – Digital Marketing, Project Management Support

Hire Highs

• Provide administrative support and project coordination for leadership and cross-functional teams • Work closely with US leadership, HR stakeholders, and the Philippines project management team • Manage calendars, meetings, and scheduling for leadership • Organize email correspondence and follow-ups • Prepare reports, documents, and presentations for leadership meetings • Maintain organized files, records, and documentation • Support communication between leadership, HR, and project teams • Track project timelines, deliverables, and task progress • Coordinate with internal teams to ensure project milestones are met • Maintain project management tools such as Monday, Asana, Trello, or ClickUp • Prepare project updates and progress reports for leadership • Follow up with stakeholders to ensure accountability on tasks • Assist with coordination of digital marketing initiatives • Track marketing campaign timelines and deliverables • Support CRM updates, marketing reports, or analytics summaries • Coordinate with marketing, content, and operations teams

Job Requirements

  • Minimum 3+ years of experience as a Virtual Assistant, Executive Assistant, Project Coordinator, or similar role
  • Strong organizational and multitasking skills
  • Ability to work independently in a remote environment
  • Experience using project management or task management tools
  • Experience supporting digital marketing projects or marketing teams (preferred)
  • Familiarity with CRM systems or marketing platforms (preferred)
  • Experience working with remote teams or international clients (preferred)
  • Background in operations, marketing, or business support roles (preferred)
  • Technical Skills: Google Workspace or Microsoft Office
  • Technical Skills: Project management tools (Monday, Asana, Trello, ClickUp)
  • Technical Skills: CRM systems (HubSpot, Salesforce, ActiveCampaign, etc.)
  • Technical Skills: Marketing tools (Meta Business Suite, Google Analytics, email marketing tools)

Benefits

  • Health insurance
  • Flexible work arrangements
  • Professional development opportunities

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