• Prepares and assembles medical record documentation/charts for physician • Ensures medical record compliance by self-documentation attestation • Updates patient history, physical exam, and other pertinent health information in the patient • Prepares and sends all documentation to physician for review and approval via authentication of detailed data entry and facility-specific procedures • Monitors the duration of basic lab results and screening procedures • Complies with hospital and medical facility policies, including those relating to HIPAA and Joint Commission • Performs other clerical duties and tasks to improve provider productivity and clinic workflow as assigned • Demonstrate understanding necessary to assess, review and apply criteria

• Manage complex calendars, strategically balancing meetings, events, and essential work margins • Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism • Represent CT and the President & CEO in communications when appropriate, maintaining the highest standards of professional representation • Act as a strategic liaison between the President & CEO and internal/external ministry partners, including Board of Directors, President’s Council and major donors • Facilitate relationship management with the President & CEO’s direct reports and convene senior administrators to ensure alignment and collegiality • Coordinate and prepare for high-profile speaking engagements, including but not limited to: Researching and vetting speaking opportunities, Managing event logistics and travel arrangements, Preparing background materials and presentation support • Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics • Plan and execute domestic and international travel arrangements • Coordinate internal and external meetings, including but not limited to: Mission Advancement fundraising events One-on-one sessions Annual strategy sessions All-staff retreats Regional events, interfacing with external contractors as needed • Manage and process expense reports, ensuring accuracy, proper documentation, and timely submission for monthly recording and reimbursement • Prepare and reconcile monthly expense reports for assigned departments, adhering to company policies and budget codes • Monitor and maintain accurate financial records related to executive expenses, including tracking expenditures against budgets and flagging any variances • Coordinate and complete detailed expense reporting, including gathering receipts, inputting data into systems (e.g., Concur and Bill), and ensuring all necessary approvals are obtained • Develop and implement efficient documentation and administrative systems • Provide comprehensive meeting support through detailed notetaking and follow-up • Assist with special projects that advance the organization's strategic goals • Perform additional job-related duties as assigned

• Helping with emails and basic communication • Organizing tasks and keeping track of priorities • Simple online research when needed • Working with Google Sheets / Excel (lists, tables, basic formatting) • Using ChatGPT to draft messages or summaries • General admin support to make daily work easier

• Must be high energy with the ability to output and prioritize large volumes of information. • High volume of scheduling, meeting/event planning and travel itineraries. • Must serve the organization and outside constituencies. • Act as a project manager for special projects, which may include planning and coordinating multiple presentations, dissemination of information and any other special tasks as assigned. • Handle and route confidential and non-routine documents and information. • Must be able to work flexible hours - available on weekends as needed. • Willingness to work overtime • Other duties as assigned.