Role Description We are hiring a Financial & Bookkeeping Virtual Assistant to support a growing franchise organization that operates multiple business units in the hospitality and entertainment space. This role will focus heavily on financial operations, bookkeeping, payroll support, and financial reporting across several operating units. The ideal candidate will have strong experience with QuickBooks, payroll systems, and financial reporting, and be comfortable managing daily financial data and operational reporting. The role will work closely with the company's leadership team and Director of Finance to ensure accurate financial tracking and reporting across multiple locations. Qualifications - Strong experience with QuickBooks - Experience with Paylocity payroll software - Strong accounts receivable and accounts payable experience - Experience managing financial reporting and operational reporting - Strong Excel / spreadsheet management skills - Experience handling multi-entity or multi-unit financial reporting - Strong attention to detail and financial accuracy - Experience working with financial leadership or a finance team Requirements - Manage accounts receivable and accounts payable - Process invoices and submit invoices to the Director of Finance for approval - Pay approved invoices on schedule - Perform cost coding across operating business units - Maintain accurate financial records within QuickBooks - Update and maintain daily financial tracking spreadsheets - Track and report daily cash outflows from main accounts - Maintain and distribute daily financial reports - Maintain daily "flash reports" including: - Daily sales across operating units - Daily labor reporting - Projection comparisons - Maintain live Profit & Loss reports for each operating unit - Support leadership with financial insights and reporting - Ensure accuracy across financial data and reporting - Process bi-weekly payroll for operating units - Process overhead payroll - Track and process employee reimbursements - Track and process commissions - Ensure payroll accuracy and reporting compliance Benefits - $500 - $800 a month - 100% REMOTE - $50 birthday bonus - $200 testimonial bonus - $500 entry monthly raffle Tools / Software - QuickBooks – Required - Paylocity – Strongly Preferred - Excel / Google Sheets – Required - Restaurant365 – Nice to Have Working Hours - Part-Time (approx. 20 hours/week) - Preferred working hours aligned with EST or CST time zones - May expand as additional business units are added Ideal Candidate Profile - Strong financial operations mindset - Comfortable working with multiple operating units - Highly detail-oriented and accurate with financial data - Able to manage multiple financial processes simultaneously - Proactive and comfortable supporting a growing business

• Payroll preparation • Ongoing bookkeeping • VAT filings • Year-end closing preparation

• Maintain and update financial records and reports • Track invoices, payments, and cash flow • Assist in preparing weekly cash forecasts and financial summaries • Support billing, collections, and payment tracking • Ensure accuracy and organization of financial data • Assist with task tracking and follow-ups • Support scheduling and coordination across teams • Help organize documents, reports, and internal data • Provide general administrative support to leadership and operations

• Manage vendor bills and client invoices • Track payments and reconcile bank statements • Maintain organized and accurate financial records • Flag discrepancies or duplicate charges • Track payroll data using assigned systems • Ensure accurate and timely submissions • Monitor expense reimbursements • Reconcile accounts in QuickBooks Online • Prepare monthly financial summaries • Identify errors, gaps, or anomalies before final reporting • Maintain clean ledgers and documentation • Review recurring expenses and subscriptions • Support cost-efficiency efforts