• Manage and organize executive calendars, meetings, and appointments. • Coordinate internal and external meetings, including preparing agendas and meeting notes. • Handle email inbox management and respond to routine correspondence on behalf of executives. • Arrange travel bookings, itineraries, and accommodation when required. • Assist with project coordination and follow-ups across teams. • Prepare reports, presentations, and documents for executive meetings. • Maintain confidential records and sensitive company information. • Support operational and administrative processes to ensure smooth day-to-day executive workflow. • Assist with CRM updates, task tracking, and internal systems where necessary.

Role Description We are looking for a highly organized Executive Assistant to support senior leadership in a fast-paced remote environment. This role is ideal for someone with strong administrative, communication, and project coordination skills who enjoys helping executives stay organized, efficient, and focused on high-level priorities. The ideal candidate has experience in remote executive support, calendar management, travel coordination, and cross-team communication, and thrives in a detail-oriented, proactive role. - Manage and organize executive calendars, meetings, and appointments. - Coordinate internal and external meetings, including preparing agendas and meeting notes. - Handle email inbox management and respond to routine correspondence on behalf of executives. - Arrange travel bookings, itineraries, and accommodation when required. - Assist with project coordination and follow-ups across teams. - Prepare reports, presentations, and documents for executive meetings. - Maintain confidential records and sensitive company information. - Support operational and administrative processes to ensure smooth day-to-day executive workflow. - Assist with CRM updates, task tracking, and internal systems where necessary. Qualifications - 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant. - Strong organizational and time management skills. - Excellent written and verbal communication skills. - Experience managing calendars and coordinating meetings across time zones. - Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Notion, Trello, or similar). - Ability to work independently in a fully remote environment. - High attention to detail and strong problem-solving skills. - Professional discretion when handling confidential information. Benefits - 💻 Fully Remote: Work from anywhere with international teams. - 🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services. - 🤝 Peer Community: Connect with high-performing sales professionals in our network. - 🧭 Ongoing Support: Receive guidance from Huzzle before and after placement. - 💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals.

• Own calendar management end-to-end: scheduling, confirmations, reschedules, declines, buffers, and time zone hygiene • Manage the CEO inbox with structured triage and escalation rules • Enforce meeting standards: agendas where required, pre-reads when appropriate, and clear outcomes • Convert meeting outcomes into durable artifacts: decision recorded, owner named, next step dated, success criteria stated • Maintain organized templates, checklists, and reference materials so work is repeatable and consistent.

• Manage and protect the executive’s calendar, prioritizing key commitments • Coordinate business and personal appointments to create flow and reduce conflicts • Send reminders and background context ahead of introductory meetings • Proactively manage scheduling changes and adjust priorities as needed • Provide building access instructions when guests are visiting the office • Book and coordinate reservations for breakfast, lunch, or dinner meetings, including calendar invitations with location and parking details • Book flights, hotels, and ground transportation for business and occasional personal travel • Create organized and easy-to-follow travel itineraries, as well as inputting details into Outlook Calendar • Anticipate potential travel disruptions and proactively manage changes • Track and organize documents, reports, and internal information in OneDrive, Excel, and Notion • Maintain light accounting support including expense tracking, receipt management, and simple reconciliations • Assist with additional administrative or operational tasks as needed