• manage immigration-related employee data, including visa type, status, expiration dates, and case milestones; • serve as the primary point of contact for employees navigating the immigration process; • partner with HR business partners, payroll, talent acquisition, and people operations; • track all case milestones, deadlines, RFE responses, and approval/expiration dates; • prepare, review, and organize supporting documentation and evidence packages for visa petitions; • handle LCA postings and maintain public access files in compliance with DOL regulations; • ensure audit readiness and serve as the primary liaison to external immigration counsel; • develop and maintain SOPs, templates, checklists, and tracking tools;

• Draft written discovery including Requests for Production, Interrogatories, Requests for Admission, and Requests for Disclosure under Texas Rules of Civil Procedure • Draft responses to written discovery received from opposing parties; review, organize, and assemble responsive documents for production • Prepare and maintain privilege logs; coordinate redaction review with supervising attorney • Monitor discovery deadlines and respond to or send supplemental discovery as required • Use BriefPoint or comparable platform to manage and organize discovery responses • Schedule and coordinate in-person and video (Zoom) depositions of fact witnesses, treating providers, corporate representatives, and expert witnesses • Prepare and serve notices of deposition, subpoenas, and deposition topics for corporate representative depositions • Arrange court reporters and videographers; manage remote link logistics and confirm all party appearances • Prepare deposition summary outlines and chronological exhibit binders for attorney review • Collect, index, and electronically organize deposition transcripts and exhibits following completion • Draft and submit Public Information Act (PIA) requests to Texas state agencies, municipalities, law enforcement agencies, and regulatory bodies • Obtain medical records, billing records, and employment records through HIPAA-compliant authorizations and subpoenas • Retrieve trucking-related records including driver qualification files, ELD/GPS data, DVIRs, and maintenance logs from carriers and third-party vendors (Motive, KeepTruckin, J.J. Keller, etc.) • Request and track HHSC, DADS, and Long-Term Care Ombudsman records in nursing home matters • Follow up on outstanding records requests and document all correspondence and receipt dates in the case management system • Maintain and monitor all deadlines across approximately 50 active litigation files using MyCase or comparable case management platform • Track and calendar scheduling orders, discovery cutoff dates, expert designation deadlines, and trial settings • Prepare and file pleadings, motions, and discovery in Texas state courts through eFileTexas; monitor TylerTech filing confirmations • Draft routine motions (motions to compel, motions for extension of time, agreed scheduling order modifications) for attorney review and approval • Maintain organized electronic case files; ensure all documents are properly named, dated, and categorized • Prepare trial exhibit lists, witness lists, and deposition designations • Organize and index trial exhibit binders (physical and electronic) and coordinate pre-trial submissions • Assist with jury charge research, trial notebook preparation, and pre-trial briefing support • Coordinate subpoena service for trial witnesses; maintain trial team communication log

This is a part-time remote position. If you are looking for a full-time position, supplemental income along with your current full-time position, or if you do not want a 1099 position, this is not the role for you. The pay rate starts at $35 - $45/hour with 5+ years of experience. Responsibilities may include: - Drafting, reviewing, and revising legal documents, contracts, and corporate agreements. - Conducting legal research and summarizing findings for attorney analysis. - Assisting with entity formations, corporate governance, compliance, and regulatory matters. - Organizing and maintaining legal files, corporate records, and document management systems. - Preparing internal and external correspondence, including reports, memos, and client communications. - Managing attorneys’ calendars, including scheduling of hearings, depositions, and client meetings. - Monitoring and tracking critical deadlines for court filings and case-related activities. - Communicating professionally with clients, opposing counsel, government agencies, and court staff. - Supporting electronic filing processes in both state and federal courts. - Ensuring confidentiality and adherence to ethical and professional standards in all legal matters. Qualifications and Skills: - Minimum of 5 years of experience as a Paralegal or Legal Assistant, preferably in a corporate or business law environment. - Strong knowledge of corporate law, compliance practices, and legal procedures. - Proficient in Microsoft Office Suite and Google Workspace, with the ability to learn firm-specific platforms. - Experience with legal research databases such as Westlaw or LexisNexis is a plus. - Outstanding organizational, analytical, and time management skills. - Ability to manage multiple tasks independently in a fast-paced, deadline-driven environment. - Excellent written and verbal communication, with strong grammar and proofreading skills. - High degree of discretion, professionalism, and integrity in handling sensitive legal information. - Tech-savvy, detail-oriented, and a quick learner with a proactive attitude. Who We Are Elite Virtual Assistants (EVA) provides high-quality, U.S.-based fractional legal assistants and paralegals to growing law firms and professional service businesses. Our goal is simple: help attorneys stay focused on billable work while we support the operational and administrative tasks that keep their firms running smoothly. We’re a relationship-driven team that values professionalism, initiative, and reliability. Our assistants become trusted extensions of the firms they support, helping clients operate more efficiently while maintaining the highest standards of service and care.

Our client, a large financial services organization, is seeking two detail-oriented and organized Contract Administrators for a fully remote contract position. You can onboard as our W2 employee or independent contractor. This role is for senior-level candidates with 5–10 years of experience and is responsible for managing the full lifecycle of contracts and recordkeeping agreements. Position Summary The Contract Administrator will create, review, and manage client agreements supporting products and services. Responsibilities include drafting agreements using provided templates, handling standard legal correspondence, and serving as a liaison between business units and vendors for special projects or requests. The ideal candidate will improve operational efficiency, identify process enhancements, and ensure consistency and compliance across agreements. Key Duties and Responsibilities - Create, amend, execute, and store client legal agreements for both new and existing clients. - Monitor, review, and evaluate ongoing legal and compliance issues affecting recordkeeping, custodial, trust agreements, and other related contracts. - Track multiple versions of negotiated contracts, ensuring previously agreed-upon terms, conditions, and amendments are accurately incorporated. - Maintain institutional knowledge of standard negotiated positions and ensure consistency across similar contract types. - Communicate effectively with internal stakeholders, including legal, procurement, finance, compliance, and business units. - Facilitate contract reviews, coordinate signature processes, respond to inquiries regarding contract terms, and provide updates throughout the contract lifecycle. - Identify business processes requiring improvement and recommend alternative solutions to management. - Assist in monitoring, evaluating, and modifying newly implemented processes and initiatives. Mandatory Qualifications - 5+ years of experience as a Contract Administrator in a large corporate organization or government entity. - Advanced experience with Microsoft Word and Excel (including macros, merging, and other development tools). - Strong analytical skills and thorough understanding of contractual and legal terms. Preferred Qualifications - Experience with ERISA and retirement plan agreements. - Paralegal Certification. - Financial services experience. - Bachelor’s Degree in a relevant field. This is a remote position.