Elite Virtual Assistants

• Manage the Client Success inbox and ensure timely, professional communication • Coordinate calendars, onboarding meetings, client interviews, and follow-up appointments • Prepare onboarding materials and ensure all documentation is complete prior to each onboarding • Coordinate client interviews for pairings when clients choose to interview candidates • Identify opportunities to improve the client journey and recommend process enhancements • Build meaningful relationships with team members through regular communication and engagement in Slack • Plan, coordinate, and facilitate quarterly Virtual Assistant meetings • Reinforce EVA's core values, communication standards, and professional expectations through consistent messaging

• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients. • Calendar, inbox, and file management. • Prepare internal and external documents for team members and industry partners. • Schedule meetings and appointments and manage travel itineraries. • Arrange events to take place outside of the workplace, such as golf tournaments, fund-raising events, and staff appreciation events. • Maintain an organized electronic filing system. • Some personal tasks may be included when serving clients. • Uphold a strict level of confidentiality. • Develop and sustain a level of professionalism among staff and clientele.

• Prepare and draft probate petitions, pleadings, inventories, accountings, fiduciary documents, and related court filings. • Manage probate matters from estate opening through final distribution and closing. • Draft and revise estate planning documents, including wills, trusts, powers of attorney, healthcare directives, and related documents. • Prepare correspondence, engagement letters, and client communications. • Coordinate with clients, beneficiaries, fiduciaries, financial institutions, title companies, and court personnel. • Monitor court deadlines and maintain accurate case calendars. • Organize and maintain electronic client files and legal records. • Assist attorneys with gathering estate assets, preparing inventories, and organizing supporting documentation. • Schedule client meetings and assist with attorney calendar management. • Maintain strict confidentiality while demonstrating exceptional attention to detail.

• Coordinate and manage website-related projects from initiation through completion. • Make website content updates and basic HTML modifications as needed. • Maintain and update websites using platforms such as Squarespace and Duda. • Communicate with clients and team members regarding project timelines, deliverables, and updates. • Track project progress and ensure deadlines are met. • Assist with administrative and operational tasks to support business objectives.

This is a part-time remote position. If you are looking for a full-time position, supplemental income along with your current full-time position, or if you do not want a 1099 position, this is not the role for you. The pay rate starts at $35 - $45/hour with 5+ years of experience. Responsibilities may include: - Drafting, reviewing, and revising legal documents, contracts, and corporate agreements. - Conducting legal research and summarizing findings for attorney analysis. - Assisting with entity formations, corporate governance, compliance, and regulatory matters. - Organizing and maintaining legal files, corporate records, and document management systems. - Preparing internal and external correspondence, including reports, memos, and client communications. - Managing attorneys’ calendars, including scheduling of hearings, depositions, and client meetings. - Monitoring and tracking critical deadlines for court filings and case-related activities. - Communicating professionally with clients, opposing counsel, government agencies, and court staff. - Supporting electronic filing processes in both state and federal courts. - Ensuring confidentiality and adherence to ethical and professional standards in all legal matters. Qualifications and Skills: - Minimum of 5 years of experience as a Paralegal or Legal Assistant, preferably in a corporate or business law environment. - Strong knowledge of corporate law, compliance practices, and legal procedures. - Proficient in Microsoft Office Suite and Google Workspace, with the ability to learn firm-specific platforms. - Experience with legal research databases such as Westlaw or LexisNexis is a plus. - Outstanding organizational, analytical, and time management skills. - Ability to manage multiple tasks independently in a fast-paced, deadline-driven environment. - Excellent written and verbal communication, with strong grammar and proofreading skills. - High degree of discretion, professionalism, and integrity in handling sensitive legal information. - Tech-savvy, detail-oriented, and a quick learner with a proactive attitude. Who We Are Elite Virtual Assistants (EVA) provides high-quality, U.S.-based fractional legal assistants and paralegals to growing law firms and professional service businesses. Our goal is simple: help attorneys stay focused on billable work while we support the operational and administrative tasks that keep their firms running smoothly. We’re a relationship-driven team that values professionalism, initiative, and reliability. Our assistants become trusted extensions of the firms they support, helping clients operate more efficiently while maintaining the highest standards of service and care.

About the Role Our client, a reputable and growing personal injury law firm, is seeking an experienced Paralegal to join their team. This position offers the flexibility of a fully remote work environment while handling litigation matters across Cook, DuPage, and Will Counties. The ideal candidate will be highly organized, detail-oriented, and skilled at managing complex litigation cases from inception through resolution. You will play a vital role in maintaining efficiency across the firm’s litigation caseload while supervising a small team and providing direct support to attorneys. Key Responsibilities - Manage a caseload of approximately 50 active litigation cases, ensuring all deadlines are met and documents are properly filed. - Assist one attorney in all aspects of litigation, including discovery, trial preparation, and case management. - Draft pleadings, discovery requests and responses, motions, subpoenas, and other legal documents. - Maintain consistent client communication and handle case updates efficiently. - Coordinate depositions, mediations, and trial logistics. - Ensure compliance with Illinois state court procedures, particularly in Cook, DuPage, and Will Counties. - Utilize strong technology skills to streamline case management processes and improve operational efficiency. Practice Areas - Personal Injury Litigation - Car Accidents - Dog Bites - Slip and Fall Cases - Nursing Home Abuse Qualifications - Minimum of 2 years of litigation experience, preferably within personal injury law. - Strong understanding of Illinois civil litigation procedure. - Exceptional communication, organization, and time management skills. - Proficiency in legal technology platforms and document management systems. Why Join - Fully remote opportunity with flexible scheduling. - Collaborative and supportive team culture. - Competitive compensation and room for professional growth.

This is a part-time remote position. If you are looking for a full-time position, supplemental income along with your current full-time position, or if you do not want a 1099 position, this is not the role for you. The pay rate starts at $30/hour with 5+ years of experience. Responsibilities may include: - Drafting, reviewing, and revising legal documents, contracts, and corporate agreements. - Conducting legal research and summarizing findings for attorney analysis. - Assisting with entity formations, corporate governance, compliance, and regulatory matters. - Organizing and maintaining legal files, corporate records, and document management systems. - Preparing internal and external correspondence, including reports, memos, and client communications. - Managing attorneys’ calendars, including scheduling of hearings, depositions, and client meetings. - Monitoring and tracking critical deadlines for court filings and case-related activities. - Communicating professionally with clients, opposing counsel, government agencies, and court staff. - Supporting electronic filing processes in both state and federal courts. - Ensuring confidentiality and adherence to ethical and professional standards in all legal matters. Qualifications and Skills: - Minimum of 5 years of experience as a Paralegal or Legal Assistant, preferably in a corporate or business law environment. - Strong knowledge of corporate law, compliance practices, and legal procedures. - Proficient in Microsoft Office Suite and Google Workspace, with the ability to learn firm-specific platforms. - Experience with legal research databases such as Westlaw or LexisNexis is a plus. - Outstanding organizational, analytical, and time management skills. - Ability to manage multiple tasks independently in a fast-paced, deadline-driven environment. - Excellent written and verbal communication, with strong grammar and proofreading skills. - High degree of discretion, professionalism, and integrity in handling sensitive legal information. - Tech-savvy, detail-oriented, and a quick learner with a proactive attitude. Who We Are Elite Virtual Assistants (EVA) provides high-quality, U.S.-based fractional legal assistants and paralegals to growing law firms and professional service businesses. Our goal is simple: help attorneys stay focused on billable work while we support the operational and administrative tasks that keep their firms running smoothly. We’re a relationship-driven team that values professionalism, initiative, and reliability. Our assistants become trusted extensions of the firms they support, helping clients operate more efficiently while maintaining the highest standards of service and care.

• Support corporate entity governance, filings, and compliance • Manage franchise-related documentation, filings, and compliance tracking • Assist with franchise agreements and related amendments • Track litigation matters, claims, and deadlines • Coordinate discovery and document production • Maintain litigation calendars and communicate with outside counsel as needed • Draft and revise basic contracts, letters, and amendments under attorney supervision • Manage contract intake, execution workflows, and storage • Maintain organized legal files and document management systems • Assist with due diligence processes and data room management • Support transactions from LOI through closing • Coordinate documentation and follow-up items post-closing • Manage daily legal department workflows and intake • Maintain calendars, trackers, and reporting systems • Coordinate with internal business teams to ensure efficient legal support • Leverage legal technology and AI tools to improve efficiency

• Support venture financings, equity management, and corporate governance for startup clients • Prepare draft board and stockholder consents • Draft stock and option agreements • Assist with employment, consulting, and advisor agreements • Support venture financing closings and ancillary documentation • Update and maintain capitalization records in Carta and Pulley • Manage day-to-day equity grants across multiple startup clients • Manage signature pages and closing packets via SimplyAgree and DocuSign • Prepare 83(b) elections • Support Delaware franchise tax and blue sky filings • Organize diligence folders and dataroom materials • Communicate directly with startup clients regarding documentation

• Support transactional legal matters involving startup corporate work, securities filings, venture financing, and real estate transactions. • Prepare draft documents, like board and stockholder consents, stock and option agreements. • Coordinate signature pages and closings via SimplyAgree. • Manage file organization, including with diligence, dataroom prep, etc. • Prepare tax and securities filings (83(b), DE franchise tax, CA blue sky filings). • Communicate with clients regarding the above.