Legal Operations Assistant remote type Hybrid locations Goleta, California time type Full time job requisition id 20271 Job Title: Legal Operations Assistant Reports to: Director, Corporate Governance Location: Goleta, CA - Hybrid The Role As a Legal Operations Specialist, you’ll play a key role in supporting the Legal team with operational, financial, and administrative tasks. You’ll be the go-to person for legal billing, e-billing system administration, invoice processing, and budget/forecast support. You’ll help keep the department organized, manage multiple priorities, and contribute to continuous improvement—all while working in a collaborative, growth-focused environment. Your Impact - Serve as the system owner/administrator for the Legal Department’s e-billing and matter management platform, handling matter setup, vendor setup, timekeeper data, rates, coding, and user support - Conduct pre-bill reviews for compliance with outside counsel billing guidelines and resolve adjustments or holds with firms - Maintain invoice/matter data integrity and ensure proper coding across brands, cost centers, GLs, and matter types - Track and report invoice cycle times, budget impacts, and exceptions to support financial transparency - Validate, code, and submit invoices into the company’s AP workflow, ensuring compliance with approval matrices and accounting policies - Manage the end-to-end invoice queue, resolving AP rejects, vendor questions, and matter coding discrepancies - Collaborate with AP/Procurement on vendor onboarding and maintain audit-ready documentation for all billing matters - Prepare and submit monthly and quarterly legal accruals, support budget planning and reforecasting, and monitor spend against budget - Provide administrative support to attorneys and paralegals, including meeting coordination, travel, calendaring, document routing, and electronic filing - Assist with departmental communications, document organization, matter updates, special projects, mail/shipping requests, and office supply management - Coordinate IT and Facility interface needs and ensure timely execution and effectiveness of projects Who You Are - Bachelor’s degree preferred - 2+ years of experience in legal operations, e-billing, finance/AP, or legal administrative support - High proficiency in Microsoft Applications (Outlook, Excel, Word, PowerPoint, Sharepoint, Teams, OneDrive, CoPilot) - Experience with matter management or e-billing tools (e.g., SimpleLegal) preferred - Experience collaborating with Finance/AP during close cycles strongly preferred - Able to clearly present information and answer questions from management, clients, and employees - Deal with confidential information in a highly professional manner - Understanding of invoice coding, cost centers, GL structure, accruals, and forecasting - Strong Excel proficiency (v lookup, pivot tables, filters) - Excellent organization, communication, and follow-through - High degree of accuracy with numerical and financial data - Ability to handle confidential matters with discretion - Ability to manage multiple deadlines and prioritize effectively - Operates under general supervision using established practices and procedures; escalates unusual or novel issues - Applies established knowledge of practical methods and regulations, especially in billing, coding, and AP related processes - Manages multiple time-sensitive workstreams while ensuring accuracy and compliance - Excellent verbal and written communication skills - Highly motivated, a team player and motivated self-starter - Experience working effectively on a team, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities - Effective empowering communicator, good problem solver - Ability to multi-task in a fast-paced environment - Deadline-driven - Exceptional attention to detail - Strong organizational skills What We'll Give You - Competitive Pay and Bonuses - We’ve created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they’re valued. - Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. - Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees’ needs to get out, get healthy and come back stronger than ever. - Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras - Growth and Development - Deckers Brands was built on the idea of pursuing passion. That’s why we offer extensive opportunities and support for personal and professional development. - Health and Wellness - There’s nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. -   $27 - $29/hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in Goleta, CA. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process.

Legal Assistant - Insurance Defense Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress. As a legal assistant on our team, you’ll handle complex tasks critical to the success of our law offices.  An ideal candidate will have prior litigation experience and an understanding of legal terminology, which will be used to provide administrative support to our attorneys through preparation of legal documents and correspondences, such as motions and pleadings.  Using an electronic case management system, you’ll manage attorney calendars, coordinate examinations for defense experts, and communicate with clients.  Among other things, you’ll spend time maintaining files, answering phone calls, propounding discovery – including serving client discovery, along with other administrative duties. This is a hybrid position with occasional travel to an office for meetings and/or training. Candidates must reside within a reasonable driving distance of the office they support. Must-have qualifications - High school diploma/GED equivalent or higher and a minimum of 2 years legal work experience in a business or legal environment supporting a professional team. Preferred skills - Insurance defense or personal injury experience - Time management and organizational skills required to provide support to a large group of professionals - Typing skills with special attention to grammar and accuracy - Ability to work independently while maintaining highly confidential information - Effective listening, verbal and written communication skills Compensation - $29.25 - $32.50/hour - Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance Benefits - 401(k) with dollar-for-dollar company match up to 6% - Medical, dental & vision, including free preventative care - Wellness & mental health programs - Health care flexible spending accounts, health savings accounts, & life insurance - Paid time off, including volunteer time off - Paid & unpaid sick leave where applicable, as well as short & long-term disability - Parental & family leave; military leave & pay - Diverse, inclusive & welcoming culture with Employee Resource Groups - Career development & tuition assistance Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes & Values, Work-Life Flexibility, Compensation & Benefits, and Leadership.  Equal Opportunity Employer Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with (e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN) statuses for this role. For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://www.progressive.com/careers/how-we-hire/faq/job-scams/ Job Number: 258908 Category: Legal Location: Atlanta, GA Remote Type: Hybrid Remote Job Level: Experienced

We’d love to hear from you if you like: - Making a big impact on day one with a Forbes Top Startup Employer. - Working at a startup that has traction: $240M in funding and 60x revenue growth in 5 years. - Mentorship from serial entrepreneurs and brilliant leaders who have scaled companies like Amazon, Better, LinkedIn, McKinsey, BCG, Bain - Meritocracy: We promote based on performance, ownership, and results, not tenure. About the Opportunity: We are looking for a highly resourceful and ambitious Operations Analyst to join our lean, fast-paced legal team. This isn't a traditional "administrative" legal role. We are looking for someone with a product-focused mindset who doesn't just follow a process but seeks to automate and scale it. The person who succeeds in this role is a natural driver: someone who owns a project from start to finish, solves complex problems without a manual, and has the grit to thrive in a startup environment. If you are eager to sit at the intersection of law, technology, and AI-driven efficiency, we want to hear from you. What You'll Do: - Own Entity Compliance: You’ll be the point person for keeping our corporate entities in "Good Standing" across the US and Canada. You’ll handle the reports and state requests entirely on your own. - Protect the Brand: Monitor our intellectual property presence and hunt down infringements. You’ll be responsible for drafting and initiating cease-and-desist workflows. - Investigate & Educate: Act as the first line of defense for complex consumer escalations. You’ll investigate the root cause, pitch strategic solutions, and spearhead compliance training initiatives that elevate our entire workforce. - Drive Product & Process Improvements: Review product and process for compliance. When identifying user friction or compliance risk, you’ll partner directly with our Engineering and Product teams to implement systemic improvements. - Run Tight Audits: Lead our compliance audits across operations. You’ll proactively monitor key risk areas, ensuring our practices don’t just meet baseline regulatory standards, but set the industry benchmark for excellence. - Automate Everything: Use AI and low-code tools to turn manual legal chores into scalable workflows. Your goal is to build systems that do the work for you. Requirements: - Academic Excellence: A Bachelor’s degree from an academically rigorous program with demonstrated high performance. - Driver Mindset: A proven track record of extreme resourcefulness. You are the type of person who finds the answer before asking the question. You have an innate need to close loops. - Product & Tech Savvy: You have an interest in using AI/technology to optimize workflows. You prefer a spreadsheet or an automated tool over a manual checklist. - Impeccable Attention to Detail: You have a "zero-error" mentality when it comes to regulatory filings and compliance audits. You have the organizational rigor to ensure no deadline or cross-functional project ever slips through the cracks. - Thrive in High-Performance Environments: You’re comfortable with ambiguity and operate with a deep sense of urgency. You take full ownership of your output. While we appreciate your interest and application, only applicants under consideration will be contacted. Jerry.ai is proud to be an Equal Employment Opportunity employer. We prohibit discrimination based on race, religion, color, national origin, sex, pregnancy, reproductive health decisions or related medical conditions, sexual orientation, gender identity, gender expression, age, veteran status, disability, genetic information, or other characteristics protected by applicable local, state or federal laws. Jerry.ai is committed to providing reasonable accommodations for individuals with disabilities in our job application process. If you need assistance or an accommodation due to a disability, please contact us at recruiting@jerry.ai The successful candidate’s starting pay will fall within the pay range listed on this job posting, determined based on job-related factors including, but not limited to, skills, experience, qualifications, work location, and market conditions. Ranges are market-dependent and may be modified in the future. In addition to base salary, the compensation may include opportunities for equity grants. We offer a comprehensive benefits package to regular employees, including health, dental, and vision coverage, paid time off, paid parental leave, 401(K) plan with employer matching, and wellness benefits, among others. Equity opportunities may also be part of your total rewards package. Part-time, contract, or freelance roles may not be eligible for certain benefits. About Jerry.ai: Jerry.ai is America’s first and only super app to radically simplify car ownership. We are redefining how people manage owning a car, one of their most expensive and time-consuming assets. Backed by artificial intelligence and machine learning, Jerry.ai simplifies and automates owning and maintaining a car while providing personalized services for all car owners' needs. We spend every day innovating and improving our AI-powered app to provide the best possible experience for our customers. From car insurance and financing to maintenance and safety, Jerry.ai does it all. We are the #1 rated and most downloaded app in our category with a 4.7 star rating in the App Store. We have more than 5 million customers — and we’re just getting started. Jerry.ai was founded in 2017 by serial entrepreneurs and has raised more than $240 million in financing. Join our team and work with passionate, curious and egoless people who love solving real-world problems. Help us build a revolutionary product that’s disrupting a massive market.

• Drafting pleadings and discovery documents • Conducting legal research and assisting with motion work • Reviewing and summarizing medical records and case materials • Preparing case files and supporting attorneys throughout the litigation process • Assist the insured in small claims cases by investigating the facts in order to prepare trial briefs, prepare the insured for trial, attend trial and defend the company when listed as a named party to the action. • Assume other responsibilities as directed.