Description At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It's why we're coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we're headed. We're proud to share our story and Make Amazing Happen at CDW. Job Summary The Executive Assistant supports senior and executive leadership with all daily, monthly and quarterly responsibilities related to internal and external stakeholders. This role takes initiative for all administrative duties in order to aid leadership in all facets. What you will do * Manage executive's calendar and scheduling, including all internal and external meetings. * Plan all aspects of Executive's travel. * Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc. * Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations. * Process expense reports, requisitions and new hire needs. * Assists with special projects which may include research or specific personnel and organizational development initiatives. * Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results. * Arrange all aspects of department gatherings (location, set-up, food, and activities). * Create professional PowerPoint presentations. * Enter all invoices and create PO's to ensure timely payment to Vendors. * Field incoming phone calls, follow-up and resolve appropriately. * Maintain a variety of department lists, as well as department and senior level organizational charts. * Handle time-clock issues for the department. What we expect of you * Bachelor's degree and 5+ years experience coordinating projects or supporting at work at an executive-level OR 9+ years experience coordinating projects or supporting at work at an executive-level * History of maintaining confidentiality in working with private and sensitive information. * Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint). * Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve. * Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels. * Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders. * Demonstrated ability to take initiative and work independently with little direction. * History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines. * Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends. * Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations. * Influential with others, tailoring communication to the needs of the target audience. * Demonstrated influence without authority. * Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions. * Ability to pay critical attention to detail. * Demonstrated knowledge of the business, organization and solutions that are the back bone of the organization. * Demonstrated ability to manage expense reports and travel requests, while managing timelines. * Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually). * Ability to effectively resolve conflict with appropriate escalation. * Solid understanding of social media usage including but not limited to; LinkedIn, Facebook, Twitter, YouTube, Forums, Wikis and blogs. Pay range: $84,000 - $119,000 depending on experience and skill set Annual bonus target of 5% subject to terms and conditions of plan Benefits overview: https://cdw.benefit-info.com/ Salary ranges may be subject to geographic differentials * CDW is committed to being an AI-fluent organization * As a leader, you will champion and be accountable for our vision of becoming an AI-fluent organization. We expect leaders to model curiosity, encourage responsible AI adoption, and foster a culture of continuous learning. You don't need deep technical expertise, but you should be comfortable exploring how AI can enhance strategy, decision-making, and team performance. Your role includes guiding others in building confidence and capability with AI tools and practices, while promoting openness to experimentation and shared learning. * We make technology work so people can do great things. * CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive. CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law. CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW's goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review [CDW's AI Applicant Notice](https://www.cdwjobs.com/pages/ai-applicant-notice).

• Translate the CEO’s vision into actionable project plans with clear timelines and deliverables • Manage multiple projects across different areas of the business • Build systems, SOPs, and automations to support company scalability • Coordinate with internal team members, contractors, and vendors • Manage CRM systems and marketing automation tools • Track KPIs and report on operational and business performance • Manage the CEO’s calendar, inbox, and communications • Schedule meetings, calls, and appointments • Book domestic and international travel, including full itineraries • Conduct research and present recommendations for key decisions • Prepare presentations, reports, and documents as needed • Manage the CEO’s social media content calendar • Coordinate content creation and publishing • Support the growth of the CEO’s personal brand (podcasts, speaking engagements, YouTube) • Assist with lead generation initiatives and funnel management • Anticipate needs and proactively solve problems • Present solutions and recommendations rather than simply reporting issues • Ensure projects are completed and deadlines are met • Take full ownership of operational responsibilities and outcomes

• Serve as the primary point of contact for customers who have booked events • Gather full event details from customers and ensure all information is accurate and complete • Coordinate and communicate confirmed event details to the assigned facilitator • Ensure all special notes, requests, and requirements are clearly documented and passed along • Provide timely, professional follow-up with customers throughout the event lifecycle • Review all event reservations on a weekly and monthly basis • Book all LaserTag, GelTag, and Foam Party events in Wonderfly's Zenbooker system, ensuring no scheduling conflicts • Confirm all event details are accurate, fully documented, and verified by both the customer and the internal team • Use checklists and intake forms to ensure no detail is missed during the coordination process • Assist with event logistics and proactively identify and resolve any scheduling or operational conflicts • Request, send, and track Certificates of Insurance (COIs) and W-9 forms as required • Acquire and track approved Purchase Orders (POs) prior to events • Submit post-event Purchase Orders for payment processing • Follow up on delinquent or outstanding payments in a professional and timely manner • Document and maintain PO data on accounts receivable spreadsheets to ensure accurate financial tracking • Provide executive assistant support to ensure the role reaches full 40-hour capacity • Maintain organized records, files, and documentation across all operational functions • Support internal systems and workflows to keep operations running efficiently • Assist with ad hoc administrative tasks as directed by leadership

DEPT OF REVENUE Funding Arizona’s future through excellence in innovation, exceptional customer service and public servant-led continuous improvement. All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government. Our goal is for every ADOR team member to reflect on individual and team performance, reduce waste, and commit to continuous improvement with sustainable progress. Through AMS, every ADOR team member seeks to understand customer needs, identify problems, improve processes, and measure results. Executive Assistant to IT Job Location: Address: 1600 W Monroe Street, Phoenix AZ 85007 Posting Details: Salary: $73,700 annualized Grade: 22 Closing Date: Open Until filled Job Summary: The Executive Assistant to IT is a partner for the Chief Information Officer and senior IT leadership, offering support in administrative and budget liaison functions. A key focus of this position is financial oversight and managing procurement workflows to drive the efficient achievement of the division's goals. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. Job Duties: Budget & Financial Support - Prepares purchase requests, obtain approvals, and creates requisitions - Meets and works with the Budget team on a weekly basis to cover various items such as resolving questions, receiving guidance, and any other items that arise - Identifies funding from available budget needed for newly identified needs - Obtains approvals and processes budget transfers - Prepares and processes purchase orders, obtaining necessary approvals and managing requisitions for new items, training programs, contracted services, renewals, and professional services - Receives, obtains approvals, and processes invoices in the APP procurement system - Attends monthly accounting and budget meetings - Prepares position change forms for budget approval - Creates, runs and provides reports for the CIO/leadership team: - Budget Activity report to the CIO - Purchase order reports and information regarding open, closed, cancelled and adjustments - Maintains updated Master Renewal Tracker Report including tracking renewals - Provides financial information and assistance regarding project investment justifications (PIJ )reporting - Works with the IT Leadership team on financial reporting, budget planning and monitoring, and procurement tasks. - Completes budget planning documents for the upcoming fiscal year Administrative and Clerical - Leadership Support: - Manages the calendar for the Chief Information Officer by scheduling meetings, phone calls, and focus time, and confirming or rejecting requested appointments - Schedules meetings for IT management - Facilitate team meetings and huddles, and coordinates events for IT - Recruiting support: - Attends employee recruitment intake calls - Schedules interviews for employee and Contractor positions - Attends weekly IT Leader employee recruiting call - Processes AZ tax compliance checks and creates new user tickets - Opens temp/contractor requisitions, sends new contractor requests, and creates new user tickets - General/Leadership Support: - Fields emails from the DOR Vendor License mailbox - Order Dell Equipment - Payroll Support: - Serves as employee timecard proxy - Approves temp/contractor timecards Agency/Department Compliance & Continuous Improvement - Remains current on all laws, regulations, policies, and best practices related to taxation through regular engagement in activities such as: self-directed research, conferring with other practitioners and technical experts; subscriptions to regulatory/legal/industry newsletters and briefs; membership industry associations and attendance at meetings/events; and or participation in training and others continuing education opportunities. - Actively contributes to team and individual effectiveness through the following: - - Attends staff meetings and huddles of work unit or district; and may cascade and track information as indicated - Completes all required training in a timely manner. - Participates in assigned work teams as appropriate. - May complete periodic metrics, projects, huddle boards and reports as requested. - Prepares for and actively participates in 1:1 coaching with supervisor - Maximizes work processes and deliverables through lean principles within the Arizona Management System (AMS); and provides recommendations for process improvement, and engages in continuous improvement efforts as assigned. Knowledge, Skills & Abilities (KSAs): Requirements Education & Experience - Any combination that meets the knowledge, skills and abilities (KSA); typical ways KSAs are obtained may include but are not limited to: a relevant degree from an accredited college or university such as Bachelor’s Degree (e.g., B.A.), training, coursework, and work experience relevant to the assignment. - Minimum of five years' of related experience Knowledge/Understanding - Knowledge of principles of administration and management - Knowledge of administrative and office procedures and systems, such as work processing, managing files and records, designing forms, and workplace terminology - Knowledge of agency policies, rules, regulations, and operating procedures Skills - Strong verbal, written, and active listening communication skills - Strong interpersonal demeanor and skills - Strong professional decorum - Strong organization and time management skills with the ability to make measurable progress on several tasks simultaneously - Strong and efficient keyboarding skills - Proficient in the use of a PC in a Windows environment - Advanced skills in the use of MS Office Applications such as Outlook, Word and Excel, PowerPoint; and in the use of Google Suite applications such as Gmail, Sheets, Docs, and Drive - Proficient in the use of the state procurement system Abilities - Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety, and possess a clean - Ability to work both independently and collaboratively as part of a team - Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner - Ability to understand and solve problems by applying intermediate analytical skills to include collecting all the relevant information and data needed to address the problem; organizing, classifying and synthesizing the data into fundamental issues; from the information, identifying the most probable causes of the problem; reducing the information down into manageable components; identifying the logical outcomes from the analyses of the data collected; and, identifying the options and solutions for addressing the problems analyzed. - Willingness and ability to embody ADOR’s core values of Do the Right Thing, Commit to Excellence, and Care About One Another Additional Job Demands - In the course of performing the essential duties one must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. - No substantial exposure to adverse environmental conditions (such as in typical office or administrative work.) Selective Preference(s): Bachelor’s Degree in Business, Public Administration, or related field Pre-Employment Requirements: The final candidate will be required to abide by the the following pre-employment checks: -Employment Verification and Reference Checks -State and Federal Criminal Background Check, including fingerprinting -Arizona Tax Filing Records Check -If applicable, ASEDRA Authorized Driver Identification Check If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The State of Arizona provides a world class comprehensive benefits package including: -Paid time off for holidays, sick days, annual leave, military leave, bereavement leave, and civic duty leave -Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). -A robust and affordable insurance plan that includes medical, dental, vision, life insurance, short-term, and long-term disability options. -Higher education discounts for State employees and tuition reimbursement up to $5,250 per fiscal year, available to seek further career advancement or certification in Continuing Professional Education. -Work-life balance and additional options for life betterment such as the Infant at Work Program, State Wellness Program, Public Transit Discounts, Alternate Work Schedules, and Telework opportunities. By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: Top ranked Arizona State Retirement System (ASRS) provides 100% employer matched contributions (enrollment eligibility will be effective after 27 weeks of State employment). ASRS provides a lifelong benefit based on years of service earned, or worked, and your ending salary. Learn more about ASRS at: https://www.azasrs.gov/content/new-and-prospective-members. Contact Us: If you have any questions, need assistance, or would like to request a reasonable accommodation, please contact the ADOR Talent Team at talentgroup@azdor.gov. *The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.