This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description US Job Finders is seeking a highly organized and detail-oriented Administrative Assistant with QuickBooks experience to support a busy restoration services company based in California. This role combines administrative coordination, customer communication, and accounting support, making it ideal for someone who is comfortable managing multiple responsibilities while maintaining strong attention to detail. The ideal candidate will assist with QuickBooks data entry, accounts payable support, customer communication, CRM updates, and general office administration. This role is critical in keeping internal operations organized and ensuring financial and administrative tasks are handled accurately and on time. Experience supporting a service-based, construction, or restoration company is a strong advantage. Qualifications - 3+ years of experience in administrative support roles - Hands-on experience with QuickBooks - Strong data entry accuracy and organizational skills - Experience working with CRM systems and spreadsheets - Excellent written and verbal English communication skills - Strong time management and ability to handle multiple tasks - Ability to work independently in a remote environment Requirements - Experience working with construction, restoration, or service-based companies - Basic understanding of accounts payable processes - Spanish language skills - Reliable computer/laptop - High-speed internet connection with backup internet if possible - Headset for calls and meetings - Ability to use secure company systems and communication platforms Benefits - Competitive compensation based on experience - Fully remote work environment - Long-term opportunity with a growing service-based company - Clear responsibilities and structured workflows

Nitor Solutions Inc. is seeking a motivated Administrative Assistant to join our dedicated team in North Carolina. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we proudly serve clients across the nation with our extensive expertise in IT, Managed Services, and Physical Security. The ideal candidate will play a crucial role in supporting our mission of providing comprehensive technology and security solutions that enhance operations and protection for our clients, which include businesses, schools, municipalities, and enterprises. The Administrative Assistant will be integral to simplifying complex systems and delivering reliable results that align with our commitment to integrity, innovation, and customer care. Your contributions will help ensure that Nitor operates smoothly, enabling us to continue transforming and securing our clients' environments with military-grade reliability and modern technology. If you are an organized, detail-oriented professional who thrives in a fast-paced environment and shares our dedication to excellence, we encourage you to apply and become a pivotal part of our team, helping organizations stay connected, secure, and prepared for future challenges. Responsibilities - Manage daily office operations and support administrative functions. - Coordinate and schedule meetings, appointments, and travel arrangements for team members. - Assist in the preparation of reports, presentations, and correspondence as needed. - Maintain filing systems, both electronic and physical, ensuring easy access to documents. - Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel. - Monitor supplies and inventory, making recommendations for purchasing as necessary. - Support HR activities, including employee onboarding, record keeping, and maintaining personnel files.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We The Action (WTA) is seeking a Program Assistant. The Program Assistant will provide key operational and administrative support to WTA’s Partnerships department and will report to the Director of Nonprofit Partnerships. The Program Assistant will play a vital role in helping to further the success of the organization. This is a remote position through November 13, 2026. The Program Assistant will be responsible for a variety of tasks that include: - Assisting with administrative office needs such as data management, scheduling, preparing staff or meetings and events, and research to help with internal and external reporting; - Supporting the recruitment, vetting, and onboarding of new nonprofit partners; - Attending webinars and coalition calls hosted by nonprofit partners and other organizations; - Conducting research projects related to WTA’s priority issue areas—democracy, immigration, gender equity, and racial justice; - Other reasonable and related duties as assigned. Qualifications - 1+ year of experience in a nonprofit setting, inclusive of internships. - Some experience with voting rights, immigration, or legal advocacy work preferred but not required. Requirements - Flexible and willing to tackle a variety of projects. - Detail-oriented and able to work in a fast-paced environment. - Proficient in Google Suite and familiar with social media platforms. - Comfortable using and learning new technology. - Committed to equity and inclusion. - Someone who works well with diverse groups of people and recognizes the way that race, gender, and other identities intersect with the legal system. - A strong research, writer, and communicator. - Keenly aware of current events and news, especially related to issues important to WTA. - Represent WTA professionally in meetings and events. - Comfortable handling multiple projects at once. Benefits - The Washington, DC-based hourly rate for this position is $18.40 an hour, up to 15 hours a week (will be adjusted for cost of labor for the incumbent's work location). - Benefits include paid Sick and Safe Leave and access to a 401k plan after 90 days of employment. Process Timeline Candidates can expect the following hiring process and timeline (please note that this timeline may be subject to change): - April 20 – April 24: First-Round Interviews: Introductory Call - April 29 – May 6: Second-Round Interviews: Leadership & Assessment - Week of May 11: Hiring Decision announced All candidates will be notified via email of the status of their application on or before the completion of the search. To Apply To apply, submit a cover letter and resume below. The cover letter, addressed to Victoria Gomez, should be concise, compelling, and include why you would like to work for Civic Nation. Applications will be accepted until April 15, 2026. Driven by our values, Civic Nation aims to recruit candidates representative of the communities and populations we serve. Towards that goal, we know that a diverse workforce allows us to see issues facing our democracy in more nuanced ways, creating the thought leadership needed to fulfill our mission and reach our goals. Civic Nation is an equal-opportunity employer and welcomes people from all backgrounds, experiences, abilities, and perspectives to apply.

• Conduct cold calls to residential and commercial customers to generate new business. • Follow up with existing clients regarding payments or service pickups. • Provide customer service and respond to client inquiries. • Perform basic data entry and update customer records. • Support administrative tasks, with increased data entry during the initial months. • Schedule service pickups and coordinate availability with customers. • Maintain organized records of customer interactions and call outcomes. • Communicate relevant updates or issues to the internal team. • Perform other tasks related to the position.