For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: This role is designed for a highly organized professional who thrives on creating structure, clarity, and calm in a fast-paced environment. As an Executive Office Coordinator, you will act as the operational backbone of the day, ensuring communications, schedules, and deadlines are handled seamlessly. Your work will directly impact productivity by allowing leadership to focus on high-level priorities without worrying about inboxes, follow-ups, or missed details. You will manage communications with confidence, anticipate needs before they arise, and bring consistency to daily operations. This role is ideal for someone who takes ownership, communicates clearly, and finds satisfaction in making someone else’s workday run effortlessly. • ​ Monthly Compensation Range: 1,060 to 1,150 USD Responsibilities include, but are not limited to: - Coordinate communication with internal team members - Follow up with the executive on tasks and commitments - Track deadlines and ensure deliverables are completed on time - Manage calendar scheduling and appointments - Monitor communications and prioritize urgent messages - Draft and send email responses on behalf of the executive - Monitor team deadlines to prevent missed tasks - Organize and triage the executive inbox - Maintain daily operational organization and consistency Requirements: • Minimum 1 year of prior experience working as an executive assistant required • Excellent English written and verbal communication skills • Ability to understand and work with legal terminology • Spanish-speaking skills ideal but not mandatory • Strong time management and organizational skills • Proactive and detail-oriented mindset • Ability to anticipate needs and prioritize urgent matters • Independent problem-solving ability • High level of accountability and reliability • Comfortable managing confidential information • Systems-focused with a process-improvement mindset • Location and timezone: Remote, Eastern Standard Time (EST) • Working Hours: Monday to Friday from 8AM to 5PM EST • Expected call volume: Light to moderate • Software and Tools Required: - CRM: Lawcus, Go HighLevel - Email/Calendar: Office 365, Calendly, Zoom Work Shift: 8:00 AM - 5:00 PM [EST][EDT] (United States of America) Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions!  Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

• Answer and manage inbound calls on behalf of the founder • Screen, triage, and route calls and messages appropriately • Draft and send routine correspondence as directed • Follow up on open items and ensure nothing falls through the cracks • Own the founder's calendar and keep it clean, accurate, and current • Schedule and confirm meetings, calls, and appointments • Coordinate with external contacts to align availability • Anticipate scheduling conflicts and resolve them proactively • Handle day-to-day administrative tasks including data entry, document management, and file organization • Manage basic record keeping and maintain organized systems for contacts, documents, and recurring tasks • Support ad hoc requests as they arise and close loops without being reminded • Help build simple processes and routines that make operations run more smoothly over time

• Streamline executive workflows, ensuring the CEO’s time and priorities are optimized. • Maintain operational visibility across all tasks, projects, and team commitments. • Support timely and efficient decision-making by the CEO and leadership team. • Improve company productivity by maintaining organized systems and dashboards. • Enhance team accountability and alignment across priorities, deliverables, and deadlines. • Manage the CEO’s calendar, scheduling, and daily priorities across multiple time zones. • Coordinate travel logistics including flights, accommodations, transportation, and meetings. • Organize internal and external meetings, including board-level discussions. • Handle professional and occasional personal administrative tasks for the CEO. • Ensure the CEO’s schedule aligns with company priorities. • Act as the central operational coordinator for all key tasks and projects. • Track company priorities, deadlines, and deliverables across team members. • Follow up with team members to ensure commitments are completed. • Identify blockers or risks and escalate proactively to leadership. • Maintain operational visibility to keep the team aligned and productive. • Maintain and optimize the company’s Notion workspace. • Track project updates, task ownership, and company-wide priorities. • Ensure accountability by monitoring responsibility for deliverables and deadlines. • Keep documentation and workflows updated as the company evolves. • Support the CEO in maintaining a clear operational dashboard. • Manage meeting documentation by converting discussions into structured tasks. • Join Zoom meetings to capture action items and summarize key outcomes. • Brief the CEO on takeaways, priorities, and next steps after meetings. • Facilitate team access to the CEO for decisions or approvals. • Assist with onboarding logistics for new team members when necessary. • Support operational improvements and process enhancements as the company grows.

Overview The LTC ACO Executive Assistant provides one on one support to the LTC ACO President, acting as a liaison with internal and external parties. This position handles confidential information with a high degree of discretion. A variety of assignments, some of considerable complexity, are involved requiring familiarity with the operating details of the organization and the ability to interpret and apply departmental procedures. This position handles a wide variety of situations and conflicts involving the clerical and administrative function of the office. This position requires the ability to operate pro-actively and independently to assure a high level of administrative support for the LTC ACO President. LTC ACO partners with primary care groups across the country to improve outcomes, enhance care coordination, and drive success in the Medicare Shared Savings Program. We help long-term care providers deliver high quality, patient-centered care while achieving measurable improvements in clinical, financial, and operational performance. This is a full time (40 hours per week) remote position. The salary range is $55,000 - $75,000 per year. A minimum of three years of diversified secretarial experience is required. Why Join LTC ACO? ● Be part of a mission-driven team advancing value-based care in long-term and assisted living. ● Work alongside clinical and operational leaders to improve care delivery and outcomes. ● Make a tangible impact on provider success and patient care. ● Competitive salary and benefits package. Responsibilities 1. Formulates and crafts original letters, memoranda, and other correspondence with little supervision. This work often involves matters of a confidential and technical nature. 2. Maintains the Presidents messages and mail; to include the screening, prioritizing and reference of the messages to other individuals in the organization, where appropriate. May determine appropriate course of action, referral, or response. 3. Manages an extremely active calendar of appointments including the day-to-day scheduling process for the President to assure that their time is handled efficiently. Makes arrangements for the President and/or other personnel within designated area of responsibility, for travel, conferences, appointments, and meetings. 4. Assists in compiling and distributing all monthly reports, as needed. 5. Manages the monthly Accounts Payable invoice process to ensure that all accruals are accurately completed and invoices are submitted for payment in a timely manner. 6. Manages all Corporate Authority requests within designated area of responsibility. 7. Oversees the UKG and GenSERV approval process within designated area of responsibility, to ensure that all approvals are given in a timely manner, in conjunction with Corporate policy. 8. Manages and Organizes all aspects of meetings within designated area of responsibility, as needed (Including board meetings, senior leadership team meetings, all hands meetings). 9. Coordinates the preparation of presentations, as needed (Including board meetings, senior leadership team meetings, all hands meetings). 10. Performs other office related duties as requested by the Executive and/or senior management. 11. Demonstrates care and compassion to ensure that all internal and external customers consistently receive the highest quality of service. 12. Shows respect and appreciation to others. 13. Works with a positive attitude, demonstrating teamwork and enjoyment for the job. 14. Demonstrates focus and discipline in doing the best job possible. 15. Exhibits honesty and integrity in all aspects of the job. 16. Performs other related duties as assigned. Qualifications 1. A high school diploma or equivalent is required. 2. A minimum of three years of diversified secretarial experience. 3. Additional related experience is required for this position, including computer proficiency. Benefits *Variable compensation plans *Tuition, Travel, and Wireless Service Discounts *Employee Assistance Program to support mental health *Employee Foundation to financially assist through unforeseen hardships *Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off We also offer several voluntary insurances such as: *Pet Insurance *Term and Whole Life Insurance *Short-term Disability *Hospital Indemnity *Personal Accident *Critical Illness *Cancer Coverage Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service. Posted Salary Range USD $55,000.00 - USD $75,000.00 /Yr.