Come Join Our Team! First Division Consulting (FirstDiv) provides program management, acquisition, logistics, field service representative, explosive ordnance disposal, and personnel support services to Department of Defense and Federal Government Agencies. We are a Small Business Administration certified Service-Disabled Veteran-Owned Small Business and a Small Disadvantaged Business. If you are looking for a company who has an overall rating on Glassdoor of 4.8 and who puts their people first, then continue to read below and join the FirstDiv team! Location: Remote/Work from home (full-time) Job Description and Responsibilities First Div is seeking to hire a full-time Program Control Specialist. This individual develops, updates and reviews program funding and spending across multiple Government contracts. This includes reviewing contract information and funding in our accounting ERP, conducting analysis, downloading data, creating spreadsheets, assisting with monthly reports, reviewing invoices and compiling findings. Assists with all subcontractor activities including funding and invoicing. Prepare estimates to complete (ETC), estimate at completion (EAC), spend planning, burn rate analysis, budgeting, travel or ODC expense management, cost monitoring, financials analysis and ad hoc activities as needed.  Support bi-annual Program Reviews.  Assist with pricing and time keeping/expense administration as needed. Must be able to work with multiple Program Managers, Director of Finance, President and billing department.  Must have strong analytical skills as well as technical skills creating spreadsheets in MS Excel.

Come Join Our Team! First Division Consulting (FirstDiv) provides program management, acquisition, logistics, field service representative, explosive ordnance disposal, and personnel support services to Department of Defense and Federal Government Agencies. We are a Small Business Administration certified Service-Disabled Veteran-Owned Small Business and a Small Disadvantaged Business. If you are looking for a company who has an overall rating on Glassdoor of 4.8 and who puts their people first, then continue to read below and join the FirstDiv team! Location: Remote/Work from home (full-time) Job Description and Responsibilities First Div is seeking to hire a full-time Program Control Specialist. This individual develops, updates and reviews program funding and spending across multiple Government contracts. This includes reviewing contract information and funding in our accounting ERP, conducting analysis, downloading data, creating spreadsheets, assisting with monthly reports, reviewing invoices and compiling findings. Assists with all subcontractor activities including funding and invoicing. Prepare estimates to complete (ETC), estimate at completion (EAC), spend planning, burn rate analysis, budgeting, travel or ODC expense management, cost monitoring, financials analysis and ad hoc activities as needed.  Support bi-annual Program Reviews.  Assist with pricing and time keeping/expense administration as needed. Must be able to work with multiple Program Managers, Director of Finance, President and billing department.  Must have strong analytical skills as well as technical skills creating spreadsheets in MS Excel.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description As a Project Manager, you will serve as the central coordinator for all client projects, managing the delivery process from initial scoping through final execution. In this role, you will work closely with our creative teams and Account Managers to ensure every project not only meets expectations but exceeds them. The ideal candidate thrives in a collaborative environment, has a passion for organization and process improvement, and genuinely cares about supporting both team members and clients to achieve their best work. This position offers the opportunity to be deeply involved in diverse projects spanning branding, marketing, digital, video production, web development, CX services, training, and research while contributing to a culture that values creativity, collaboration, and meaningful impact. Responsibilities - Orchestrate projects from Account Manager handoff to delivery of final files, coordinating with designers, copywriters, videographers, digital specialists, and other staff. - Manage project scoping, timeline creation, and task assignments in collaboration with Account Managers and department leads. - Build and maintain detailed project timelines that align with client deadlines and Pivot’s established workback schedules. - Track and manage project hours, ensuring efficient resource allocation and profitability monitoring. - Predict and plan for future capacity needs, surfacing risks or roadblocks early. - Contribute to day-to-day resource planning and capacity management, aligning project assignments with availability, skill sets, and deadlines to ensure balanced workloads and timely delivery. - Monitor deliverables against timelines, hour estimates, and scopes, proactively communicating changes to key stakeholders. - Oversee quality control processes, making sure work meets internal standards before delivery to clients. - Coordinate with outside vendors when appropriate to ensure quality and timely delivery. - Coordinate communication between internal teams to ensure seamless project flow. - Collaborate with Account Managers to ensure client satisfaction while protecting internal processes and scope boundaries. - Ensure quality control throughout the creative process, maintaining Pivot’s standards for excellence. - Keep project documentation organized and up to date, including templates, estimates, briefs, and deliverables. - Drive accountability through clear deadlines, ownership assignments, and consistent, proactive project follow-through. - Identify and address project issues early, problem-solving with tact, and prioritizing team wellbeing. - Support the implementation and optimization of project management tools and workflows. - Facilitate internal project kickoff meetings, status check-ins, and post-project evaluations. - Track project metrics and regularly report on project health, resource utilization, and profitability to leadership and client teams. - Identify and recommend improvements to Pivot’s processes that enhance workflow efficiency while preserving or elevating the quality of work delivered to clients. - Other duties as assigned. Qualifications - Proven project management skills with the ability to manage complex, multi-phase projects across teams and deadlines. - Exceptional communication and interpersonal abilities—you navigate between creative teams and Account Managers with clarity and positivity. - Collaborative mindset with a genuine interest in team success and a belief that great work comes from coordinated, cross-functional effort. - Solid understanding of agency workflows and the creative process, including how strategy, design, copy, video, and digital teams work together. - Proficiency with project management software (Forecast experience highly preferred). - Familiarity with creative review and revision cycles, including managing internal approvals and version control working with rural markets or nonprofit clients is a plus. Requirements - Bachelor’s degree in project management, Business, Marketing, Communications, or equivalent experience. - 3-5 years of project management experience in an agency, marketing, or creative environment. Physical Demands - Work is typically performed in a remote office setting.

• Serve as a pivotal leadership role focused on executing client implementations and fostering strong relationships • Oversee and prioritize tasks for the client services team, with a focus on clients adopting Foundant's CommunitySuite product • Manage client onboarding projects in collaboration with various Client Delivery roles • Build and maintain relationships with key client stakeholders to ensure their goals are met while delivering exceptional customer satisfaction • Adapt engagement depth and project management approach based on varying project sizes and client needs • Lead by example and act as a servant leader • Engage in pre-sales processes to support and manage client onboarding expectations and commitments • Facilitate a smooth client transition from the Sales Team, ensuring continuity of strong relationships and thorough knowledge transfer from Sales to Client Services • Cultivate strong and productive relationships with key client contacts, internal team members, and potentially third-party resources where applicable • Develop, maintain, and update project management documents and systems to support efficient implementation progress • Build plans with clear milestones, communicate team roles and responsibilities, and hold customers and internal partners accountable to achieving those objectives • Coordinate requirements gathering efforts, consulting with Product Management, Implementation Team members, and clients • Maintain active engagement throughout projects, fostering team commitment to results while addressing concerns and facilitating issue resolution to reduce escalations • Advocate for process improvements and actionable plans to enhance client satisfaction, optimizing internal and external experiences • Monitor client progress and sentiment, leveraging Foundant systems to document accurately and in a timely manner • Acquire foundational knowledge of Foundant product offerings to address client inquiries and provide resolutions independently • Perform other duties as assigned