Job Title: Chief of Staff / Executive Integrator Company: RankBell Location: San Diego, CA (preferred) or Remote Reports to: CEO Compensation: $60,000 – $80,000 per year About the Company RankBell is a fast-growing Amazon growth agency helping consumer brands scale and dominate their categories. The company is expanding its services, launching new ventures, and building the CEO’s personal brand. Role Overview RankBell is seeking a Chief of Staff / Executive Integrator to act as the CEO’s right hand and operational partner. This role focuses on turning the CEO’s ideas and vision into structured execution plans, managing multiple projects, and ensuring smooth day-to-day operations across the business. The ideal candidate is proactive, highly organized, tech-savvy, and comfortable working in a fast-paced entrepreneurial environment. Key Responsibilities Operations & Project Management - Translate the CEO’s vision into actionable project plans with clear timelines and deliverables - Manage multiple projects across different areas of the business - Build systems, SOPs, and automations to support company scalability - Coordinate with internal team members, contractors, and vendors - Manage CRM systems and marketing automation tools - Track KPIs and report on operational and business performance Executive Support - Manage the CEO’s calendar, inbox, and communications - Schedule meetings, calls, and appointments - Book domestic and international travel, including full itineraries - Conduct research and present recommendations for key decisions - Prepare presentations, reports, and documents as needed Marketing & Personal Brand - Manage the CEO’s social media content calendar - Coordinate content creation and publishing - Support the growth of the CEO’s personal brand (podcasts, speaking engagements, YouTube) - Assist with lead generation initiatives and funnel management Additional Responsibilities - Anticipate needs and proactively solve problems - Present solutions and recommendations rather than simply reporting issues - Ensure projects are completed and deadlines are met - Take full ownership of operational responsibilities and outcomes

• Assist with incoming charter inquiries, client correspondence, and booking logistics • Support servicing of UHNW clients, Travel Advisors, and Incentive Planners pre- and post-charter • Coordinate with yacht captains, crew, central agents, managers, and vendors to ensure seamless charter execution • Prepare and draft charter contracts and supporting documentation • Maintain organized electronic client, yacht, and charter files • Enter and maintain inquiries, bookings, contacts, and charter progress in Zoho CRM • Assist in managing calendars, deadlines, and charter timelines • Research destinations and yachts and prepare client-appropriate descriptions, imagery, and comparison data • Support preparation of bespoke itineraries, presentations, and marketing content • Assist with internal reporting, travel arrangements, and general administrative tasks

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This position provides executive-level administrative, technical, and project support to the Public Affairs unit. The role supports internal and external coordination; manages workflow and administrative processes; assists with meetings, events, and Board Committee functions; and contributes to public engagement efforts. A critical responsibility of this position is ensuring all assigned Board Committee meetings and related processes fully comply with the Arizona Open Meeting Law. The position supports organizational procedures, state requirements, and First Things First’s mission-driven culture. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance. Qualifications - At least five years’ progressive administrative experience; or Bachelor's degree in a field appropriate to the assignment and two years’ responsible administrative experience. - Broad‐based knowledge about state government structure, policies and procedures and general knowledge of agency rules, regulations and procedures. - Organized, detail‐oriented and proactive in handling multiple projects under deadline. - Knowledge of the principles and practices of administration and management, regulations and operating procedures, accounting and budgeting procedures. - Extensive computer skills with proficiency in Google Suite, Microsoft Office and Adobe as well as experience with project management and customer relationship management tools. - Self‐motivated, able to work and solve problems with a minimum of supervision. - Maintain a positive attitude, flexibility and exercise tact, discretion and skill in promoting mutual respect and effective communication. - Reliable, regular and punctual attendance during core business hours. Requirements - Process purchase orders, travel requests, out-of-state travel approvals, and travel reimbursements in compliance with state rules for the Public Affairs Unit. - Facilitate travel arrangements for team members and deliver trainings on policies and procedures. - Support office operations, including ordering and tracking office supplies, maintaining inventories, and providing office coverage. - Conduct research and data analysis to support Public Affairs projects and decision-making. - Prepare budgets, track expenditures, and draft financial or operational reports. - Maintain accurate recordkeeping in accordance with record retention requirements and agency policy. - Communicate effectively using email, instant messaging, phone, and text. - Develop and maintain email distribution lists; support communication flow within and across teams. - Assist print and promotional (Educational Promotion and Brand Awareness (EDUB)) procurement process when necessary. - Perform duties in a manner that reflects and supports First Things First’s culture, mission, and collaborative environment. - Support additional responsibilities related to Public Affairs, Marketing, Government Affairs and Strategic Initiatives functions as assigned. Benefits - By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. - Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion. - Learn more about the Paid Parental Leave program. - For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Role Description This is not a traditional 9-to-5 admin job. This is close-proximity support for a fast-moving operator working across growth, M&A, and advisory. We are looking for a true "force multiplier"—someone with high standards who can thrive in a high-pace environment where the expectation is that you think, not just execute. Qualifications - Loyal and Discreet: You will have access to sensitive business information and strategic conversations; discretion is the baseline. - Self-Directed: You organize your own day and prioritize intelligently without being micromanaged or chased. - Elite Communicator: Your written and verbal English must be excellent as you will correspond with founders and executives on behalf of the business. - Calm Under Pressure: You adapt to shifting priorities without drama and thrive in "structured chaos". - Tech-Forward: You are genuinely curious about AI and willing to learn how to use AI tools, automations, and modern workflows. Requirements - Google Workspace & Microsoft 365: Confident and fluent in Gmail, Calendar, Drive, Word, and Excel. - CRM: Experience with GoHighLevel (GHL) or the ability to learn contact and pipeline management fast. - AI Tools: Proficiency with ChatGPT, Claude, or similar tools is non-negotiable. - Logistics: Confidence managing multi-timezone logistics and professional platforms like Slack and Zoom. Key Responsibilities - Strategic Inbox Management: Filing, sorting, and responding to ensure the Principal only deals with what is essential. - Operational Liaison: Dealing with vendors, solicitors, and accountants on the Principal's behalf. - Sales Support: Qualifying prospects, booking discovery calls, and following up on leads to keep the pipeline moving. - Client Experience: Overhauling onboarding to create "WOW" moments and gathering client case studies. - Financial Administration: Managing invoicing, chasing overdue payments, and organizing expenses for the bookkeeper. Benefits - Strategic Exposure: Gain direct experience in the world of M&A, business growth, and high-level advisory. - Autonomy: Enjoy a "zero-micromanagement" environment where you are trusted to own your desk and your schedule. - Future-Proofing: Work in an environment that prioritizes the use of AI tools, automations, and modern workflows. - Professional Evolution: This role is designed to grow; as the business scales, the right person will take on more responsibility and receive increased rewards. - Competitive Salary Package: A competitive monthly retainer (Total Cost to Company) reflective of the high-level nature of this partnership.