This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community. We are seeking a skilled IT Contract Specialist (Procurement & Contract Specialist 3) to join the Office of Contracts and Procurement (OC&P), a statewide shared service supporting ODHS, OHA, and the Home Care Commission. In this role, you will lead the negotiation and development of complex, high-risk technology-related solicitations, contracts, amendments, intergovernmental agreements, and grant agreements. These agreements often involve multiple funding sources, political sensitivity, and high visibility, requiring exceptional attention to detail and compliance with federal and state laws, Oregon Administrative Rules, and agency policies. If you thrive in a dynamic environment and have a passion for ensuring strategic, compliant, and effective IT contracting, we want to hear from you! Qualifications - Five years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations. - OR a bachelor’s degree and two years of professional-level procurement and contract experience related to the position. - OR any combination of experience and education equivalent to five years of procurement and contract experience related to the position. Requirements - Complex IT Contract and Solicitation planning, development, and negotiation within Public or Private Sector. - Procurement oversight aiding program staff by interpreting and clarifying contract and solicitation rules and guidelines. - Ability to work independently while maintaining accountability and transparency. - Strong analytical and critical-thinking skills to evaluate complex IT requirements and identify risks or compliance issues. - Strong organizational and time-management skills to manage competing deadlines in a fast-paced environment. - Adaptability and problem-solving skills when addressing changing priorities, procurement challenges, or unexpected issues. - High attention to detail to ensure accuracy, legal sufficiency, and compliance in contracts and solicitations. Benefits - ODHS Employee Resource Group communities that promote shared learning. - Cost of Living Adjustments. - Annual salary increases (until you reach the top of the listed salary range). - Amazing benefits package. - Possible eligibility for the Public Service Loan Forgiveness Program.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Analyst for Vendor Management is responsible for overseeing the full lifecycle of vendor relationships—from onboarding through offboarding—ensuring alignment with organizational goals, budgetary controls, risk mitigation, and regulatory compliance. This role will serve as the central point of contact for vendor oversight, working cross-functionally with Finance, Legal, IT, and business units to optimize vendor performance and safeguard enterprise interests. Principal Responsibilities - Vendor Lifecycle: - Design, build and lead end-to-end vendor processes including onboarding, coordination of contract execution, performance monitoring, and offboarding. - Maintain a centralized vendor master file with active coordination across departments. - Budget and Financial Oversight: - Collaborate with the Chief Technology Officer and then with Finance where needed to monitor vendor spending, ensure budget adherence, and support cost optimization initiatives. - Manage the Capitalization of internal and external colleagues where their roles are marked for evaluation and build and execute these quarterly requirements. - Develop and continuously improve reporting capabilities for Upper Management to track budget deviations across business units. - Vendor Relationship Management: - Serve as the primary tactical liaison for strategic vendors, fostering long-term partnerships and resolving conflicts. - Risk and Compliance: - Perform vendor risk assessments and categorize vendors by criticality and exposure. - Ensure compliance with internal policies and external regulations (e.g., NYDFS). - Coordinate due diligence efforts and manage third-party risk questionnaires. - Oversee the overall execution of the Third-Party Risk Management Program. - Process Improvement and Governance: - Develop and implement vendor management policies, procedures, and governance frameworks. - Support audits and provide documentation for regulatory reviews and internal controls. Qualifications - Bachelor’s degree in business administration, Information Technology, Finance, Supply Chain, or related field. - 5+ years of experience in vendor management, procurement, or compliance. - Strong understanding of contract negotiation, vendor performance metrics, and risk frameworks. - Excellent verbal and written communication, analytical, and project management skills. - Ability to work independently and manage multiple vendor relationships simultaneously. - Strong planning, structure and analytical skills. - Must have ability to collaborate and solve difficult problems, combining the ability to prioritize and function well in a dynamic environment. - Ingrained sense of accountability and ownership. - Continuous drive for learning, pushing technical limits, and finding new solutions. - Experience with GRC tools and third-party risk platforms is a plus. - Adaptability and growth mindset. Thrives in a collaborative environment and continuously seeks opportunities for improvement. Special Working Conditions - Fast-paced environment. - Must be able to interact effectively with various levels of management. - Must be able to adapt and implement new control procedures as necessary. - Must be able to proactively and effectively communicate status updates to upper management as required. - Remote work capability with secure and reliable internet connection. Technical, Computer, And System-Specific Skills Required - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to learn any other appropriate program or software system used by the firm as necessary. - Proficiency in Microsoft Office Suite: Expert level in Microsoft Word for document creation, formatting, and template management. - Document Management Systems: Experience with SharePoint, or similar platforms for document storage, collaboration, and version control.

• Lead sourcing strategy for capital and medical equipment categories. • Manage RFx events, supplier evaluations, negotiations, and contract execution. • Analyze spend data, market insights, and financial impacts to identify cost‑savings and supply risk mitigation opportunities. • Partner with Purchasing Operations and Materials Management to resolve supply disruptions and support inventory continuity. • Develop and maintain a Category Strategy (roadmap) and lead cross‑functional sourcing initiatives. • Drive process improvements, cost transparency, risk‑management practices, and productivity savings. • Support clinical teams with equipment standardization, business case development, and utilization insights. • Develop and manage SLAs and KPIs to ensure supplier accountability. • Facilitate quarterly business reviews with suppliers and stakeholders. • Enforce compliance with procurement policies, clinical guidelines, and industry standards. • Foster strong supplier partnerships and support Supplier Diversity efforts.

• Supports the procurement of commercial goods and professional services for FHI 360. • Creates and processes purchase orders following established procurement policies and procedures. • Assists with monitoring costs and vendor performance to ensure timely receipt. • Coordinates procurement activities with other departments. • Contributes to process improvements for procurement efficiency and sustainability. • Prepares, maintains, and reviews Procurement files, reports, and maintains price lists for the department. • Assists in developing bid specifications. • Reviews requisitions and vendor proposals for accuracy, terminology, and specifications. • Contacts suppliers to schedule or expedite deliveries, resolve shortages, and ensure contract terms and company needs are met. • Maintains compliance with organizational and government procurement regulations, sharing updates with management, staff, and vendors. • Checks shipments to ensure orders are accurate and goods meet specifications. • Compare prices, specifications, and delivery dates to determine the best supplier bids. • Maintains purchase order documentation and verify invoices for payment with Accounts Payable. • Assists with developing and revising procurement operating procedures, policies and commonly used forms and templates. • Works with internal and external customers to ensure procurement activities comply with company and regulatory requirements. • Analyzes quotations received, selects or recommends suppliers, and schedules deliveries. • Prepares Purchase orders and follows up to expedite delivery and shipment. • Obtains certifications of delivery and checks against orders. • Reviews discrepancies with placed orders. • Develops and maintains necessary records and files for efficient operation. • Manages procurement logistics for relocation of company expatriate employees’ household goods and personal vehicles. • Authorizes and approves invoices related to relocation expenses.