This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role is designed to provide exceptional administrative leverage through world-class calendar and meeting management, plus travel and expense management, so R&D leaders can stay focused on platform reliability, product delivery, people leadership, and critical business priorities. - Own complex, high-volume calendars for three senior R&D leaders. - Schedule and coordinate internal/external meetings across time zones. - Proactively manage conflicts and tradeoffs by proposing clear options for resolution. - Maintain strong meeting hygiene and readiness. - Ensure clean, reliable meeting logistics. - Build a deep understanding of each leader’s OKRs and priorities. - Coordinate domestic and international travel, itineraries, and logistics. - Support expense reporting to ensure timely reconciliations and reimbursements. - End-to-end ownership of the planning and execution of R&D department off-sites. - Operate calmly and effectively during incident periods and other high-pressure moments. - Coordinate closely with Recruiting/TA for interview scheduling and candidate logistics. - Partner with key ops stakeholders to keep scheduling, logistics, and follow-through aligned. - Handle sensitive information with discretion and excellent judgment. Qualifications - 5+ years supporting senior leaders (Sr Director/VP/SVP), ideally in Engineering, Product, Infrastructure/Security, or a related technical org. - Demonstrated excellence in high-volume calendar management in a fully remote environment. - Working familiarity with technical vocabulary and how engineering/product teams operate. - Proven ability to manage event budgets and act as a financial steward of the business. - Strong written communication and crisp closed-loop execution. - Strong project management abilities with deep sense of ownership. - Proven ability to prioritize under pressure and exercise excellent judgment. - High bar for professionalism, discretion, and handling confidential information. Requirements - Experience supporting leaders in a high-growth remote-first SaaS company (bonus). - Demonstrated ability to act like an owner and drive process improvements across systems and processes (bonus). - Experience partnering closely with Recruiting to schedule complex interview loops and candidate travel (bonus). Benefits - 401(k) match plus dental, medical, vision, and life insurance. - Flexible vacation day policy. - Fully remote work with a monthly work from home stipend. - Family planning resources and specialized support programs. - Equity opportunities. - Boulevard Bucks Learning and Development program.

• Provide administrative support to one or more of Prime’s Executive Leadership Team (ELT) members • Manage calendar(s) and ensure adherence to scheduled appointments • Coordinate travel on behalf of leaders and ensure the appropriate lodging, car service and/or other necessary accommodations are secured • Coordinate large or sensitive team meetings and/or conferences • Document, maintain and enforce policies and procedures in support of business operations • Support executive with general administrative tasks and special projects • Collaborate with key stakeholders across the enterprise to create materials for board of directors and committee meetings • Develop and maintain business connections both inside and outside of Prime • Capture and distribute meeting minutes at executive leadership and other management or committee meetings • Track and process invoices and expenses on behalf of the assigned executive

Overview Working at Atlassian Atlassians can choose where they work – whether in an office, from home, or a combination of the two. That way, Atlassians have more control over supporting their family, personal goals, and other priorities. We can hire people in any country where we have a legal entity. Your future team You’ll join a global Leadership Operations team of over 100 Executive and Administrative Assistants, all dedicated to empowering Atlassian leaders. Our centralized structure ensures you have the support of experienced Managers who partner closely with you and your leaders. Instead of working in silos, we thrive as a unified, collaborative community. We openly share ideas, ask questions freely, and support each other every step of the way. If you’re an administrative professional who thrives on empowering leaders, collaborating with peers, and making a real impact, this could be the perfect opportunity for you! Responsibilities What You'll Do Calendar and Meeting Management - Independently manage complex executive calendars, making strategic decisions to optimize leaders’ time and proactively resolve conflicts across multiple time zones. - Guide leaders to optimize for efficiency, using independent judgment on all actions. - Ensure meetings have clear agendas, outcomes, and the right attendees; proactively schedule follow-ups, reviews, and checkpoints. - Prepare leaders for meetings with comprehensive briefing materials and logistics; capture detailed notes and action items, ensuring seamless follow-up and execution. Event and Offsite Leadership - Operate independently to create event agendas, working closely with Chiefs of Staff and influencing content and outcomes. - Lead the planning, coordination, and execution of high-impact virtual and in-person events (off-sites, conferences, business gatherings), managing all logistics, vendor relationships, and contract negotiations. - Serve as the primary point of contact for event communications, keeping stakeholders informed and aligned. Cross-Functional Collaboration and Communication - Act as a strategic partner to executive leadership, influencing priorities and driving complex, cross-functional projects that extend beyond the leader’s org (e.g., enterprise-wide or customer-facing initiatives). - Take ownership of internal communications: draft and send Slack messages, create and update Confluence pages, and prepare presentations for org-wide meetings. - Ensure alignment and clarity across global teams, fostering a cohesive and informed organizational culture. Rhythm of Business - Drive the rhythm of business for the leadership team by planning, coordinating, and executing key business cadences (leadership meetings, offsites, town halls, quarterly planning). - Anticipate needs and address potential challenges before they arise, ensuring leaders are always well-prepared. Financial Management - Provide guidance on Atlassian’s expense policies for the leader’s org. - Independently approve expense reports and purchases on behalf of the leader. - Actively manage and track budgets, working with your Finance partner to determine annual allocations and ensure alignment with financial goals. - Oversee and manage expense reports, purchase orders, and compliance with company policies. Travel Management - Strategically manage all aspects of travel, including complex itineraries, visa processes, and on-the-ground logistics. - Make independent decisions to optimize leader’s time during travel, including identifying opportunities for high-value meetings. - Ensure seamless travel experiences by anticipating needs and resolving issues proactively. Engagement and Craft Leadership - Lead or consult on Leadership Operations (LO) projects. - Mentor other Executive and Administrative Assistants, contributing to the growth and development of the team. - Ambassador for Atlassian Leadership Operations, representing our vision internally and externally. - Lead and contribute to LO craft improvements, best practices, and process development. Technology and Tools - Leverage Atlassian’s suite (Jira, Confluence, Trello, Loom), Google Workspace, Slack, Zoom, and Workday to drive productivity and collaboration. - Create insightful reports and dashboards to support decision-making. Atlassian is committed to supporting your career growth within Leadership Operations. We provide transparent role expectations and well-defined progression paths, including opportunities to lead key projects, drive strategic initiatives, and take ownership of LO programming. In addition, Atlassian’s culture of internal mobility empowers you to explore new challenges and expand your impact beyond your current role. Qualifications Your Background - You have 10+ years demonstrated experience in an Executive Assistant role, supporting senior leaders, preferably in a global technology environment. - You play as a team. You have a great sense of TEAM and can easily report into and take direction from your EA team lead. You focus on solutions, and are comfortable navigating change and removing blockers. - You're a strategic partner. You have successfully supported senior leaders in high-growth technology companies, are experienced in managing conflicting priorities and prioritizing demands. - You're a craft expert. You have experience planning remote and in-person events and meetings at scale. You work at speed and navigate new technologies and systems that make work more efficient. - You thrive in a distributed workplace. You can run with little direction and make decisions based on data and experience. You're a high performer and keen to drive impact. Compensation At Atlassian, we strive to design equitable, explainable, and competitive compensation programs. To support this goal, the baseline of our range is higher than that of the typical market range, but in turn we expect to hire most candidates near this baseline. Base pay within the range is ultimately determined by a candidate's skills, expertise, or experience. In the United States, we have three geographic pay zones. For this role, our current base pay ranges for new hires in each zone are: Zone A: $123,300 - $160,975 Zone B: $111,600 - $145,700 Zone C: $102,600 - $133,950 This role may also be eligible for benefits, bonuses, commissions, and equity. Please visit go.atlassian.com/payzones for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter. Benefits & Perks Atlassian offers a wide range of perks and benefits designed to support you, your family and to help you engage with your local community. Our offerings include health and wellbeing resources, paid volunteer days, and so much more. To learn more, visit go.atlassian.com/perksandbenefits. About Atlassian At Atlassian, we're motivated by a common goal: to unleash the potential of every team. Our software products help teams all over the planet and our solutions are designed for all types of work. Team collaboration through our tools makes what may be impossible alone, possible together. We believe that the unique contributions of all Atlassians create our success. To ensure that our products and culture continue to incorporate everyone's perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines. To provide you the best experience, we can support with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team during your conversation with them. To learn more about our culture and hiring process, visit go.atlassian.com/crh.

Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants Who We Are: Atlas Assistants - A Community of Growth and Excellence At Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential. Our mission is twofold: - To alleviate the operational burdens our clients face, allowing them to focus on strategic growth and personal fulfilment. - To create an environment where EAs can thrive, grow, and build rewarding careers. What sets us apart - Supportive Culture: A nurturing environment where team members uplift each other - High-Performance Mindset: Commitment to excellence, pushing boundaries daily - Growth-Focused: Heavy investment in personal and professional development - Values-driven: Core values guide all decisions and actions. You can read more about them here. - Accountability: Mutual responsibility fosters trust and reliability - Diversity and Inclusion: We're proud that over 80% of our team members are women across almost 20 countries, fostering a diverse and inclusive workplace Our EAs utilize the Atlas Executive Management System (EMS) - our proven systems that have helped over 100 clients achieve their goals. At Atlas, you'll find a community that values your growth, celebrates your success, and pushes you to reach your full potential. We offer a challenging yet supportive environment where your contributions make a real impact. Expectations: What It Takes to Succeed Here We’re seeking Executive Assistants who thrive on challenges, are motivated by growth, and align with our values. This role is ideal for someone who is proactive, resourceful and has a track record of excellence. - Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We'll equip you with tools, but you'll need to implement them proactively. - Exemplify Proactive Resourcefulness: While we're here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial. - Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you're an EA, operations specialist, or customer service pro, can you maintain high standards for your executive? If these expectations energize rather than daunt you, you might be the driven professional we're seeking. The Ideal Candidate: Competencies and Daily Responsibilities We're seeking Executive Assistants who excel in these areas, understanding that specific duties may vary depending on the client's needs: - Strategic Calendar Management: - Master organization skills to prioritize and schedule effectively - Create systems for clarity in complex situations - Proactively manage your executive's time for optimal productivity - Communication Hub: - Streamline inboxes and manage correspondence - Use emotional intelligence to handle stakeholders at all levels - Synthesize complex information into clear, actionable insights - Operational Efficiency: - Anticipate needs and act proactively - Manage diverse projects of varying complexity - Coordinate travel arrangements with meticulous attention to detail - Decision Support: - Gather and analyze relevant data to support executive decision-making - Prepare reports and presentations as needed - Offer your unique perspective to contribute to strategic discussions - Adaptability and Growth: - Thrive in a fast-paced, ever-changing remote environment - Actively seek and implement feedback for continuous improvement - Balance multiple priorities while maintaining composure under pressure - Executive Buffer: - Handle routine matters independently to free up your executive's time - Know when to involve your executive and when to make decisions autonomously - Maintain confidentiality and exercise discretion in all matters - Personal Support: - Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands Your day-to-day responsibilities will vary based on your assigned executive's needs and preferences. Flexibility and adaptability are key, as you'll need to seamlessly transition between professional and personal support tasks. While the role is demanding, you'll have the opportunity to make a significant impact on your executive's professional success and personal well-being. Minimum Requirements To be successful in this role, you should meet the following criteria: - Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in speech, writing and reading. - Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles. While specific EA experience is not mandatory (we provide comprehensive training), you should have a background in roles involving significant administrative, organizational, or executive support duties. Examples include Administrative Assistant, Office Manager, Project Coordinator, Account Manager, or similar positions. - Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context. - Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure. - Flexibility: Willingness to align your work hours with US time zones, as you’ll support US-based clients across different regions. - Tech-Forward Mindset: Comfort with or curiosity about AI productivity tools (e.g., ChatGPT, Claude, Gemini, or similar). We don't require mastery. We require openness and the initiative to learn. You should be able to describe how you've used technology to solve a problem more efficiently. Benefits That Support You - Competitive Compensation: Starting from ~$1,200 USD per month (40 hours per week), with higher compensation available based on your skills, experience, and client fit. Compensation is not capped at this level and may increase over time with performance, responsibilities, and client needs. - Flexibility of Remote Work: Enjoy the flexibility of working remotely from your preferred location. - Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays (4 major + 3 of your choice) to ensure you have time to recharge. - Performance-Based Rewards: Increases and bonuses based on your performance and client feedback. - Career Growth: Potential opportunities to expand your experience and network through working with our clients. - Exclusive Training: Master the Atlas Executive Management System (EMS): Kickstart your journey with our comprehensive, paid Atlas Executive Management System (EMS) training, learning our proven systems to support executive growth, benefiting from strategies used with 100+ clients. - Continuous Development: - Mentorship: Bi-weekly group coaching sessions to support your professional growth. - Office Hours: Weekly open office hours for additional guidance. - Skills Training: Advanced training to enhance your capabilities. - Supportive Community: Connect and grow with like-minded professionals committed to excellence. - Stability: We prioritize finding new opportunities for our high-performing team members, ensuring long-term career security. This means we actively work to rematch and retain top performers when client needs change. Is This the Right Role for You? A Final Self-Assessment Before you apply, take a moment for honest self-reflection. This role is unique and demanding. Ask yourself: - Are you energized by constant change? Each day brings new challenges and opportunities. - Can you seamlessly switch between high-level strategy and detailed execution? You'll need to be comfortable with both. - Are you prepared to be a true partner to your executive, managing both professional and personal matters? This requires exceptional judgment and discretion. - Do you view feedback as a gift? Our culture thrives on continuous, constructive feedback. - Can you make decisions confidently in high-pressure situations? Your choices will directly impact successful entrepreneurs. - Are you committed to continuous self-improvement? This role will push you to grow in ways you might not anticipate. - Can you maintain your own well-being while supporting others? Balance is crucial in this demanding role. If you answered "yes" to these questions and felt a mix of excitement and nervous anticipation, you might be the exceptional candidate we're seeking. This role isn't just a job—it's a catalyst for personal and professional transformation. If you're ready for the challenge, we're excited to meet you. Apply now and prepare for a journey of growth like no other. Please submit your CV in English. Atlas Assistants is an Equal Opportunity Business. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.