Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants Who We Are: Atlas Assistants - A Community of Growth and Excellence At Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential. Our mission is twofold: - To alleviate the operational burdens our clients face, allowing them to focus on strategic growth and personal fulfilment. - To create an environment where EAs can thrive, grow, and build rewarding careers. What sets us apart - Supportive Culture: A nurturing environment where team members uplift each other - High-Performance Mindset: Commitment to excellence, pushing boundaries daily - Growth-Focused: Heavy investment in personal and professional development - Values-driven: Core values guide all decisions and actions. You can read more about them here. - Accountability: Mutual responsibility fosters trust and reliability - Diversity and Inclusion: We're proud that over 80% of our team members are women across almost 20 countries, fostering a diverse and inclusive workplace Our EAs utilize the Atlas Executive Management System (EMS) - our proven systems that have helped over 100 clients achieve their goals. At Atlas, you'll find a community that values your growth, celebrates your success, and pushes you to reach your full potential. We offer a challenging yet supportive environment where your contributions make a real impact. Expectations: What It Takes to Succeed Here We’re seeking Executive Assistants who thrive on challenges, are motivated by growth, and align with our values. This role is ideal for someone who is proactive, resourceful and has a track record of excellence. - Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We'll equip you with tools, but you'll need to implement them proactively. - Exemplify Proactive Resourcefulness: While we're here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial. - Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you're an EA, operations specialist, or customer service pro, can you maintain high standards for your executive? If these expectations energize rather than daunt you, you might be the driven professional we're seeking. The Ideal Candidate: Competencies and Daily Responsibilities We're seeking Executive Assistants who excel in these areas, understanding that specific duties may vary depending on the client's needs: - Strategic Calendar Management: - Master organization skills to prioritize and schedule effectively - Create systems for clarity in complex situations - Proactively manage your executive's time for optimal productivity - Communication Hub: - Streamline inboxes and manage correspondence - Use emotional intelligence to handle stakeholders at all levels - Synthesize complex information into clear, actionable insights - Operational Efficiency: - Anticipate needs and act proactively - Manage diverse projects of varying complexity - Coordinate travel arrangements with meticulous attention to detail - Decision Support: - Gather and analyze relevant data to support executive decision-making - Prepare reports and presentations as needed - Offer your unique perspective to contribute to strategic discussions - Adaptability and Growth: - Thrive in a fast-paced, ever-changing remote environment - Actively seek and implement feedback for continuous improvement - Balance multiple priorities while maintaining composure under pressure - Executive Buffer: - Handle routine matters independently to free up your executive's time - Know when to involve your executive and when to make decisions autonomously - Maintain confidentiality and exercise discretion in all matters - Personal Support: - Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands Your day-to-day responsibilities will vary based on your assigned executive's needs and preferences. Flexibility and adaptability are key, as you'll need to seamlessly transition between professional and personal support tasks. While the role is demanding, you'll have the opportunity to make a significant impact on your executive's professional success and personal well-being. Minimum Requirements To be successful in this role, you should meet the following criteria: - Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in speech, writing and reading. - Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles. While specific EA experience is not mandatory (we provide comprehensive training), you should have a background in roles involving significant administrative, organizational, or executive support duties. Examples include Administrative Assistant, Office Manager, Project Coordinator, Account Manager, or similar positions. - Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context. - Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure. - Flexibility: Willingness to align your work hours with US time zones, as you’ll support US-based clients across different regions. - Tech-Forward Mindset: Comfort with or curiosity about AI productivity tools (e.g., ChatGPT, Claude, Gemini, or similar). We don't require mastery. We require openness and the initiative to learn. You should be able to describe how you've used technology to solve a problem more efficiently. Benefits That Support You - Competitive Compensation: Starting from ~$1,200 USD per month (40 hours per week), with higher compensation available based on your skills, experience, and client fit. Compensation is not capped at this level and may increase over time with performance, responsibilities, and client needs. - Flexibility of Remote Work: Enjoy the flexibility of working remotely from your preferred location. - Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays (4 major + 3 of your choice) to ensure you have time to recharge. - Performance-Based Rewards: Increases and bonuses based on your performance and client feedback. - Career Growth: Potential opportunities to expand your experience and network through working with our clients. - Exclusive Training: Master the Atlas Executive Management System (EMS): Kickstart your journey with our comprehensive, paid Atlas Executive Management System (EMS) training, learning our proven systems to support executive growth, benefiting from strategies used with 100+ clients. - Continuous Development: - Mentorship: Bi-weekly group coaching sessions to support your professional growth. - Office Hours: Weekly open office hours for additional guidance. - Skills Training: Advanced training to enhance your capabilities. - Supportive Community: Connect and grow with like-minded professionals committed to excellence. - Stability: We prioritize finding new opportunities for our high-performing team members, ensuring long-term career security. This means we actively work to rematch and retain top performers when client needs change. Is This the Right Role for You? A Final Self-Assessment Before you apply, take a moment for honest self-reflection. This role is unique and demanding. Ask yourself: - Are you energized by constant change? Each day brings new challenges and opportunities. - Can you seamlessly switch between high-level strategy and detailed execution? You'll need to be comfortable with both. - Are you prepared to be a true partner to your executive, managing both professional and personal matters? This requires exceptional judgment and discretion. - Do you view feedback as a gift? Our culture thrives on continuous, constructive feedback. - Can you make decisions confidently in high-pressure situations? Your choices will directly impact successful entrepreneurs. - Are you committed to continuous self-improvement? This role will push you to grow in ways you might not anticipate. - Can you maintain your own well-being while supporting others? Balance is crucial in this demanding role. If you answered "yes" to these questions and felt a mix of excitement and nervous anticipation, you might be the exceptional candidate we're seeking. This role isn't just a job—it's a catalyst for personal and professional transformation. If you're ready for the challenge, we're excited to meet you. Apply now and prepare for a journey of growth like no other. Please submit your CV in English. Atlas Assistants is an Equal Opportunity Business. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

• Own the admin so your client can focus on what matters. • Manage calendars, inboxes, and scheduling with precision • Coordinate travel (flights, hotels, itineraries, last-minute changes) • Handle client and vendor communication as the first point of contact • Track expenses, prepare reports, and manage documentation • Research topics, summarize findings, and support decision-making • Coordinate projects, track deadlines, and follow up on action items • Handle personal tasks when needed (appointments, reservations, errands) • Maintain strict confidentiality on sensitive business and personal matters.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We’re looking for more team members who are passionate about building an inclusive democracy and committed to getting results. It’s an exciting, fulfilling place if you’re someone who wants to fight fiercely for the progressive world we want to have. - Fight for the soul of American democracy - Support a diverse and inclusive organization - Be part of a team that believes in retaking and building progressive power Qualifications - Passion for building an inclusive democracy - Commitment to achieving results Requirements - Strong belief in the movement for progressive power Benefits - Equal opportunity employer - Encouragement of applications from diverse backgrounds - Reasonable accommodation for qualified disabled applicants

• Own and manage executive calendars across PST time zone operations. • Coordinate internal and external meetings while protecting executive focus time. • Prepare daily schedules and ensure leadership is ready for upcoming meetings. • Evaluate urgency of meeting requests and prioritize scheduling accordingly. • Maintain structured calendars with key dates, deadlines, and commitments. • Manage and filter executive inboxes to maintain clarity and organization. • Prioritize communications involving partners, investors, and key stakeholders. • Draft or coordinate responses for executive communications when required. • Monitor and coordinate messages across platforms including email, Slack, SMS, and Discord. • Ensure outbound communication is accurate, professional, and well-reviewed. • Track commitments, deadlines, and action items across executive priorities. • Maintain organized trackers that provide visibility into leadership tasks. • Proactively follow up on outstanding items to ensure timely completion. • Provide structured updates on pending deliverables and commitments. • Assist with coordination of executive initiatives and operational projects. • Support progress tracking and ensure initiatives move forward on schedule. • Help stabilize workflows and operational processes where needed. • Execute tasks independently while maintaining alignment with leadership priorities. • Arrange executive travel and manage itineraries aligned with meeting schedules. • Adjust logistics when priorities or schedules shift. • Prepare meeting agendas and assist with executive preparation.