• High-Level Inbox & Slack Triage: Act as the primary gatekeeper for communications; you will not only filter noise but also route issues to the correct stakeholders and draft responses on the CEO's behalf. • Strategic Calendar Guarding: Manage a complex, multi-time zone calendar with a focus on protecting "deep work" blocks and ensuring every meeting has a clear agenda and ROI. • End-to-End Travel & Logistics: Handle all travel arrangements (flights, accommodation) with a focus on zero-friction execution. • Admin & Compliance Ownership: Manage the collection of paperwork, signatures, and board-level documentation with 100% accuracy. • Meeting Preparation & Synthesis: Ensure the CEO is briefed before high-stakes meetings and synthesize post-meeting notes into clear, actionable trackers in Notion. • Stakeholder Routing: Serve as a polite but firm filter for internal and external requests, resolving what you can so the CEO only sees what is essential. • Information Synthesis: Use Notion and Google Workspace to build trackers and summarize complex project statuses into concise, logical briefings.

• Build and manage automations across platforms such as **N8N, Zapier, and Make.com;** • Develop and implement **API integrations** between business tools (e.g., CRMs, landing pages, email platforms, project management tools); • Connect systems such as **CRM, landing pages, and email platforms** into reliable workflows; • Test automations, triggers, tags, and confirmation sequences before and after launch; • Monitor live automations for errors, failures, or performance issues and resolve them proactively; • Manage API keys and system integrations across connected platforms; • Audit systems regularly to identify inefficiencies and improve workflows through automation; • Troubleshoot and optimize system performance when issues arise; • Document systems, automations, and processes through well-maintained SOPs; • Build and deploy **AI agents and AI-assisted workflows;** • Implement tools such as **ChatGPT, Claude, and AI nodes within automation platforms;** • Create AI-assisted processes for follow-up sequences, reporting, communications, and content drafting; • Evaluate emerging AI tools and recommend solutions that improve operational efficiency; • Train team members on new AI tools and automated workflows when needed; • Maintain CRM systems, including **tags, pipelines, automations, and contact records;** • Ensure lead sources, form submissions, and contact data flow correctly into the CRM; • Build recruiting or sales sequences, drip campaigns, and follow-up workflows; • Audit CRM data regularly for errors, duplicates, and broken automations; • Build reporting views and dashboards that provide visibility into pipeline performance; • Set up and manage event landing pages on platforms such as **Squarespace;** • Connect registration forms to CRM systems via automation tools; • Build email invitation, reminder, and confirmation sequences; • Set up replay pages and automated follow-up workflows after events; • Track event funnel metrics and report results; • Build and maintain dashboards tracking pipeline performance, automation health, and campaign results; • Monitor system metrics and identify issues or optimization opportunities; • Deliver reports summarizing performance and operational insights; • Maintain accurate documentation as systems evolve;

• Managing property workflows from contract to exit • Tracking tasks, priorities, and deadlines • Coordinating inspections, appraisers, title companies, homeowners associations, photographers, and contractors • Managing email, calendar, and Google Drive organization • Communicating with sellers, buyers, service providers, and internal team members, including scheduling property access and virtual tours • Gathering and organizing data for investor decisions • Preparing marketing copy and closing documents • Monitoring and paying company expenses including utilities and insurance • Supporting rental properties and creative finance transactions • Scheduling and moderating social media posts, responding to comments and inquiries, and managing online property listings • Keeping weekly operations meetings organized and efficient

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Provides administrative level support to an Executive and division team members. Prioritizes management/client requests in order to meet business objectives. Supports the day-to-day administrative operations of the Executive and department. - Composes routine executive correspondence - Establishes and maintains official documents and records in appropriate files - Responds to a broad range of inquiries - Keeps executive’s calendar up-to-date - Makes necessary arrangements to ensure details for meetings are completed - Conducts outside research for projects, as necessary - Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executive’s review and distribution - Proofreads and edits materials - Provides confidential administrative and clerical support to executive - Receives, opens, sorts, reads and prioritizes executive’s mail - Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans - Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes Qualifications - High School diploma or equivalent GED - 5-7 years office/clerical experience - 3-5 years experience with Microsoft Office Suite Requirements - Business Related Courses (preferred) - 3-5 years experience in an administrative role (preferred) Benefits Molina Healthcare offers a competitive benefits and compensation package. Company Description Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.