Greenberg Traurig

Role Description The Licensing Specialist will play a crucial role in managing multistate financial services licensing projects and facilitating the licensing process for clients. This position requires excellent communication skills and the ability to navigate complex regulatory frameworks. The ideal candidate is passionate about delivering exceptional client service and is relied upon for thorough, accurate, and timely information regarding consumer financial regulatory services to ensure compliance with all relevant regulations. Key Responsibilities - Conducts thorough research on financial services licensing requirements and regulations relevant to clients’ industries; experience conducting research on lending and money transmission licensing requirements and regulations is preferred. - Collaborates with attorneys and clients to develop effective licensing and regulatory strategies. - Provides strategic advice on optimizing licensing opportunities and mitigating potential risks. - Prepares, reviews, and submits licensing applications, ensuring accuracy and completeness. - Coordinates with relevant authorities to streamline the application process and addresses any inquiries. - Serves as the primary point of contact for clients regarding licensing matters. - Informs clients of their licensing application status and provides timely updates. - Develops and implements processes to track and manage renewals, amendments, and terminations. - Maintains and files accurate and organized records, submissions, and correspondences for all licensing-related documents. - Prepares regulatory reports for clients and internal teams as needed. - Maintains relationships with attorneys, as well as state and federal regulators, and responds to regulatory requests in a timely manner. - Assists with other department activities as needed and performs additional duties and responsibilities as assigned. Qualifications - Provides outstanding client service, meets high quality standards for services, and meets or exceeds client expectations. - Excellent interpersonal and communication skills (oral and written), with strong negotiation abilities, including solid composition, research, and editing skills. - High attention to detail and outstanding organizational skills, with the ability to multi-task, prioritize workload, and manage time effectively. - Ability to work under pressure to meet strict deadlines and adapt to a fast-paced, high-pressure environment to achieve business goals and objectives. - Analytical with strong problem-solving skills; takes initiative, uses good judgment, and demonstrates excellent follow-up. - Ability to work both independently and as part of a cross-functional, collaborative team. Requirements - Bachelor’s degree or equivalent experience in Law, Business, or related field preferred. - Proven experience as a Licensing Specialist or similar role in a law firm or legal department. - In-depth knowledge of intellectual property laws and licensing regulations. - Advanced degree or certification in Intellectual Property Law is a plus. - Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook. - Exceptional computer skills with the ability to learn new software applications quickly. Benefits - Competitive compensation. - Excellent benefits package. - Opportunity to work within an innovative and collaborative environment.

Role Description Join our Revenue Management Team as a Client Maintenance Specialist located in our Phoenix office. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success. If you are someone who has great attention to detail, we invite you to join our team. This role will be based in our Phoenix office, on a remote basis. This role reports to the Director of Revenue Management. Qualifications - Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks - Strong attention to detail and outstanding organizational skills - Demonstrates the ability to adapt and shift priorities in a fast-paced environment - Requires strong analytical and problem-solving skills to identify and resolve issues independently and effectively - Exemplifies excellent interpersonal and written/verbal communication skills, maintains a professional demeanor and polished presentation, and thrives in collaborative, team-oriented environments - Recognize confidential, sensitive, and proprietary information and maintain such information as confidential Requirements - Bachelor’s degree or equivalent experience preferred - A minimum of one year of work experience; law firm or accounting/financial experience preferred - Computer proficiency in Windows-based software and Microsoft Office Suite applications - Exceptional computer skills with the ability to learn new software applications quickly Key Responsibilities - Creates client and matter records in the firm’s practice management system (e.g., Aderant, Elite, 3E) and ensures compliance with firm naming conventions and matter setup protocols - Maintains and updates billing addresses, contact information, invoice delivery preferences, attorney rate structures, and client-specific rate agreements - Periodically updates matter status (open, closed, pending) and ensures proper documentation - Reviews and inputs matter plans, billing notes, and special client requirements - Manages rate uploads, adjustments, and billing arrangements in accordance with client contracts, including updates to fee structures and alternative fee agreements - Coordinates with billing and eBilling teams to ensure data aligns with vendor portal requirements and to resolve data discrepancies - Records and maintains outside counsel guidelines (OCGs) and billing restrictions - Tracks client-specific billing instructions and ensure they are reflected in system notes - Attend onsite trainings and conduct business travel as needed - Flexibility to work overtime Benefits - Competitive compensation - Excellent benefits package - Opportunity to work within an innovative and collaborative environment

Role Description Join our Enterprise Project Management Office (EPMO) Team as a Legal Project Manager located in our Warsaw Center of Excellence office (remote). This role reports to the Director of Enterprise Project Management Office and requires availability to work in the afternoons (3:00 p.m. to 11:00 p.m). We are seeking a highly skilled Legal Project Manager (LPM) who thrives in a fast-paced, deadline-driven environment. The ideal candidate demonstrates strong problem-solving, business judgment, and decision-making abilities, ensuring efficiency, accuracy, and successful outcomes. With a client-focused mindset and a proactive approach, you will: - Anticipate needs, navigate ambiguity, and deliver strategic solutions that support both internal legal teams and external clients. - Operate at the intersection of legal service delivery, legal operations, and client value. - Drive improved matter economics, enhance client experience, and contribute to the firm's broader operational maturity through data-driven decision-making and process optimization. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. Qualifications - Extensive experience managing full project lifecycle (initiation through closeout). - Strong understanding of law firm economics, including utilization, realization, leverage, and pricing dynamics. - Experience supporting profitable matter delivery, balancing client expectations with financial performance. - Proven ability to translate complex legal and business challenges into actionable strategies. - Expertise in applying AI, automation, and technology to legal workflows. - Experience with data visualization and reporting tools (e.g., Power BI, Tableau, or equivalent). - Strong analytical capabilities with ability to interpret legal, financial, and operational data. - Demonstrated success managing complex, multi-project portfolios in fast-paced environments. - Deep experience with change management and digital transformation in professional services. - Ability to influence without authority in a partnership-driven organization. - Advanced stakeholder management and executive communication skills. - Experience facilitating workshops, stakeholder alignment sessions, and design thinking initiatives. - Ability to operate effectively in globally distributed, cross-functional teams. - Strong problem-solving, organizational, and prioritization skills. - Advanced proficiency in Microsoft Excel, PowerPoint, Visio, and project management tools. - Knowledge of legal service delivery models and matter lifecycle management. - Familiarity with legal operations frameworks and best practices. - Understanding of data structures supporting legal work (time, billing, matter, and document management). - Experience supporting or partnering with legal operations functions in law firms or corporate legal departments. Requirements - Minimum of 7 years of project management experience (law firm or consulting experience preferred). - PMP certification required. - Prior experience supporting legal teams strongly preferred. - Experience working within a PMO environment. - Paralegal or legal background considered a plus. Technology - Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required. - Proficiency with AI tools and their application within legal and professional services environments. - Understanding of machine learning, natural language processing, and automation use cases. - Familiarity with enterprise systems, cloud platforms, and information governance standards. - Ability to assess and implement emerging legal technologies. Other - Be a Polish citizen living in Poland or a foreign national living in Poland with the right to work in Poland without a work permit.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Accounting Team as a Accounting Specialist AP located in our Warsaw Center of Excellence office (remote). Key Responsibilities: - Verify accuracy of vendor invoices, allocate costs to appropriate general ledger accounts, and submit invoices for approval - Review approved vendor invoices, vouchers, and check requests for compliance with company policies prior to posting in the financial system - Review employee expense reports for accuracy, completeness, and policy compliance, ensuring proper documentation and approvals are in place - Manage international accounts payable, including review, verification, coding, and processing of foreign vendor invoices - Execute high-volume, multi-currency payments (checks, ACH, wires) to domestic and international vendors, including accurate handling of FX rates - Ensure compliance with foreign tax regulations (e.g., VAT, withholding tax) and cross-border regulatory requirements - Prepare and process payment batches; print and distribute checks to remote locations on a daily basis - Reconcile vendor statements, investigate discrepancies, and resolve payment-related issues in a timely manner - Serve as the primary point of contact for international vendors and internal stakeholders, responding to inquiries across multiple time zones via email and phone - Support month-end close activities, including journal postings, accruals, and AP-related reporting - Collaborate with Finance and Accounting teams and assist with ad hoc projects as assigned Skills & Competencies: - Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation - High attention to detail, outstanding organizational skills and the ability to manage time effectively - Ability to successfully adapt to changing priorities and work demands - Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks - Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others - Recognize confidential, sensitive, and proprietary information and maintain such information as confidential - Solid understanding of accounting-related principles and relevant software - Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills Qualifications & Prior Experience: - Bachelor's Degree or equivalent experience in related field preferred - Minimum 2 years of high-volume accounts payable or general accounting experience - Experience with special applications (Aderant Expert and/or Concur) preferred - General accounting experience in legal or professional services industry preferred - Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook - Exceptional computer skills with the ability to learn new software applications quickly - Are confident using English (C1/C2) to engage clearly and appropriately with stakeholders at all levels across the organization. Other: - Be a Polish citizen living in Poland or a foreign national living in Poland with the right to work in Poland without a work permit.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Immigration department​ as a Business Immigration Specialist located in our Warsaw Center of Excellence office (remote). We are currently looking for two candidates: one for a permanent position, and one for a maternity cover for approximately 1.5 years, with a potential opportunity for longer-term cooperation. Position Summary: The Business Immigration Paralegal position will provide organizational and practice specific support to attorneys in our highly specialized Immigration Department. This position assists the team in a wide range of business immigration matters including preparing various immigration forms and applications. Duties & Responsibilities: • Draft, review, and edit technical/legal documents and letters based on internal materials. • Draft writing intensive immigration petitions (O-1A, EB-1A, & EB-2 NIW). • Draft detailed support letters and letters of recommendation. • Draft summaries of published works of foreign nationals. • Revise documents according to internal specifications and client feedback. • Reply to client messages in the case management system. • Initiate immigration cases and ensure all documents are provided within assigned deadlines. • Draft various elements of Non-Immigrant Visa (NIV) (H-1B, L, E-1/2, TN, O-1, J, and Immigrant Visa (IV) (PERM, I-140, CP, AOS, Naturalization, etc.) cases, including cover/support letters, immigration forms, and supporting documents. • Process I-485 (AOS- Adjustment of Status); submits applications for (I-765) employment authorization document; travel document, replacement I-94 and I-90. • Prepare immigration filings/client correspondence including Premium Processing upgrades and I-131 (AP – Advance Parole/Travel Document). • Change and file extensions of statuses, including B2; processes fiancé/finance petitions. • Submit and file I-751 (Removal of Conditions). • Review drafted work for accuracy. Identify issues during case production and escalate as needed. • Prepare responses to request for evidence. • Research law, procedures and keeps track of immigration law updates. • Follow up with attorneys, and/or clients and foreign nationals regarding case filings, as well as completed questionnaires and missing documents. • Conduct necessary data entry, including updating information and uploading documents received from clients and entering client details in case and document management systems, including INSZoom. • Maintain client files, including editing letters and forms. • Contact USCIS and U.S. consulate/embassies, schedules visa appointment interviews. • Assist in client intakes, prepares client mailings and submissions to various immigration offices. • Liaise with government agencies (DOL, USCIS, NVC) to troubleshoot issues as necessary. Skills & Competencies: • Ability to communicate professionally and interact effectively with all levels of personnel, including management staff and support staff • Excellent customer service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision • High attention to detail, outstanding organizational skills and the ability to manage time effectively • Detail-oriented, with excellent proofreading skills • Be able to work independently toward team goals • Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation • Position requires the ability to work under pressure to meet strict deadlines Qualifications & Prior Experience • Excellent writing, editing, research, and critical thinking skills. • Ability to gain a basic understanding of a variety of different industry-specific topics that include fashion, pharmaceuticals, medical device, oil & gas, etc. • Ability to present complex research in clear, concise prose accessible to a wide audience. • Strong attention to detail, outstanding organizational skills, and ability to manage time effectively. • Ability to use good judgment and work under pressure to meet strict deadlines and effectively prioritize multiple tasks. • Ability to maintain and exceed high-quality client service; proactive in seeking innovative ways to help others. • Ability to work in fast paced environment; flexibility and ability to respond quickly and positively to shifting demands. • Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation. • High degree of self-motivation and ability to work independently under tight deadlines. • Ability to handle sensitive information with discretion. • Ability to work independently toward team goals. • Ability to respond quickly and positively to shifting demands. Other: - Be a Polish citizen living in Poland or a foreign national living in Poland with the right to work in Poland without a work permit.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Technology Team as a Junior Endpoint Engineering Specialist located in our Warsaw Center of Excellence office (remote). This role reports to the Endpoint Engineering Manager and requires availability to work in the afternoons (1:00 p.m. to 9:00 p.m.) twice a week. Position Summary: The Junior Endpoint Engineering Specialist is responsible for supporting technologies related to computer endpoints and the delivery of operating systems and applications in physical and virtual environments. The Junioe Endpoint Engineering Specialist is an important part of the Endpoint Engineering team and is a technical role responsible for supporting operating system (OS) images and environments, building and deploying applications and patches, reporting on delivery results, and works with senior team members and application owners to update and upgrade/maintain the end user environment. Key Responsibilities: - Maintains, troubleshoots, and assists in designing operating system images and task sequences in Microsoft Endpoint Configuration Manager (MECM) and Intune Autopilot for a variety of physical and virtual platforms. - Supports the configuration and management of endpoints through MECM and Intune - Helps package and deploy applications using MECM, Microsoft's standard installer technology (MSI) and transforms (MST) using industry standard tools such as PSAppDeployToolkit and Orca. - Helps package and deploy Intune Win32 applications and remediation scripts. - Under supervision, manages and troubleshoots on-premises group policy and cloud-based policy (Intune) throughout the enterprise with a focus on application delivery and endpoint management. - Performs troubleshooting on endpoint related issues using industry standard tools such as ProcMon, Process Explorer, Fiddler, and Wireshark. - Assists in managing and configuring user profile management products such as FSLogix, CITRIX Profile Management (CPM). - Writes and maintains scripts using industry standard scripting languages including PowerShell. - Configures, deploys, and monitors OS and application updates through Windows Server Update Services (WSUS), MECM, Intune and other delivery mechanisms. - Recommends and assists in implementing improvements to endpoint architecture and design. - Documents technical processes as required and contributes to the internal team knowledge base. - Creates and delivers presentations to various audiences assigned by the Endpoint Engineering manager. - Appears on camera for meetings with colleagues and vendors. - Other duties as deemed appropriate by the Endpoint Engineering manager. Qualifications Skills & Competencies - Good understanding of Windows 11 Enterprise operating system features, settings, and installation. - Familiarity with Microsoft Endpoint Configuration Manager (MECM), Intune, Autopilot, and their use for managing features, settings, and configurations of Windows, Office, and third-party applications. - Knowledge of Active Directory, Group Policy fundamentals, EntraID, Intune CSP’s and their use for managing user and computer objects. - Experience with endpoint virtualization technologies including CITRIX or VMWare a plus - Microsoft Office 365 and Intune configuration and administration a plus - Ability to troubleshoot hardware and application configurations as it relates to workstation performance and end user experience. - Experience with scripting languages, e.g. PowerShell. - Experience supporting BitLocker fixed and portable disk encryption. - Knowledgeable about BIOS functions and configuration. - Good understanding of networking technologies, topologies, and basic networking concepts such as DHCP, DNS, IP Addressing, Subnets, and VLAN’s. - Are confident using English (C1/C2) to engage clearly and appropriately with stakeholders at all levels across the organization. Education & Prior Experience: - Bachelor’s degree in computer science and/or information systems or equivalent experience - At least 2-3 years of experience in supporting Microsoft Endpoints, managed by Configuration Manager and/or third-party tools. - Microsoft Certifications and CITRIX experience a plus. - Experience using Visual Studio for light utility development a plus. - Law/professional services firm experience highly desired Other - Be a Polish citizen living in Poland or a foreign national living in Poland with the right to work in Poland without a work permit.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Technology Team as an Endpoint Applications Specialist located in our Washington DC office. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role can be based in our Washington DC office, on a remote basis. This role reports to the Endpoint Applications Manager. Position Summary The Endpoint Applications Specialist is responsible for evaluating, customizing, implementing, administering, and providing Tier 3 (subject matter expert) support for all core firm endpoint applications and their upgrades. This includes Microsoft Office 365 products and add-ins, PDF software, document productivity tools, SaaS applications, and team assigned applications across the firm. Key Responsibilities - Evaluates, deploys, manages, and supports assigned applications at the enterprise level - Creates project plans, sets schedules, and executes application rollouts and upgrades - Performs product and system analyses/testing and presents recommendations to management - Reconfigures or customizes applications as needed to satisfy user requirements - Works with users, other specialists, and system engineers to address system/application issues or enhance workflow procedures - Prepares all documentation for assigned projects including user and business requirements - Communicates product updates and technical specifications to diverse audiences within the GT environment - Maintains and further develops in-house macros, customizations, and tools - Creates low code process flows using industry standard robotic process automation (RPA) tools such as Microsoft Power Automate and UIPath - Provides Tier 3/subject matter expert (SME) support for all core applications assigned to the team - Creates and delivers presentations to various audiences assigned by the Endpoint Applications manager - Appears on camera for meetings with colleagues and vendors - Other duties as deemed appropriate by the Endpoint Applications Manager Qualifications Skills & Competencies - Strong technical knowledge in the use, configuration, and deployment of Microsoft 365 Applications - Strong technical knowledge of Microsoft Windows Operating Systems - Strong technical knowledge of Microsoft Office document creation and recovery - Familiarity with automation languages such as VB, PowerShell, Python, JavaScript, and JSON a plus - Comfortable working with SQL Query Language to query and manage SQL databases - Strong knowledge and experience working with document management systems, document comparison/metadata applications, and legal macro packages - Strong knowledge and experience working in the registry and maintaining group policy - Knowledge of cybersecurity principles and practices, including threat detection, risk management, and data protection - Basic understanding of AI, its risks and implementation. Familiarity with Copilot for M365 a plus - Familiarity with tools like firewalls, VPN, intrusion detection systems, and encryption technologies - Familiarity with project management processes with an emphasis on managing projects, assessing priorities, and achieving solutions under deadline - Ability to take an assignment from inception to completion with minimal supervision or by following broad guidelines with a strong sense of ownership and accountability - Excellent oral and written communication skills and the ability to build effective internal and external client relationships - Proficiency in using collaboration tools such as Microsoft Teams Education & Prior Experience - Bachelor’s degree in computer science and/or Information Systems or equivalent experience - Minimum two years’ experience in applications testing, configuration, deployment, administration, and support - A+, Net+, Microsoft Office User Specialist Certifications a plus The expected pay range for this position is: $85,800 to $102,700 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Role Description Join our Administrative Support Team as an Administrative Coordinator in our Northern Virginia, Orlando, or Philadelphia Office. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. This role will be based in our Northern Virginia, Orlando, and Philadelphia office on a remote basis, and reports to the Administrative Support Supervisor. The Administrative Support Coordinator is part of a dedicated team to assist Attorneys and Legal Support Specialists with routine administrative tasks. This shared services position supports Attorneys and Legal Support Specialists throughout the firm in a largely remote manner. Candidate should also be flexible to work overtime as needed. Key Responsibilities - Processes attorney and business staff reimbursement expenses, as well as reconcile credit card charges - Submits check and invoice requests - Submits intake requests and basic preliminary conflict checks - Organizes electronic client files in iManage (document management database) - Submits time entry into Intapp Open (time entry database) - Requests research articles from outside vendor - Coordinates travel arrangements - Prepares engagement letters - Assists with other departmental tasks and special projects as assigned, including project-based work, minor data entry, mailings, etc. Qualifications - Skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing invoices and expenses - High attention to detail, outstanding organizational skills, the ability to multi-task, prioritize workload, and manage time effectively - Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation - Recognize confidential, sensitive, and proprietary information and maintain such information as confidential - Ability to apply critical thinking skills and work under pressure to meet strict deadlines - Ability to collaborate well within a team Requirements - Bachelor’s Degree or equivalent experience is preferred - At least 2 years of administrative experience in a professional services organization, law firm experience preferred Technology - Exceptional computer skills with the ability to learn new software applications quickly - Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook, as well as Adobe Acrobat, document management, and other office technologies Benefits - Competitive compensation - Excellent benefits package - Opportunity to work within an innovative and collaborative environment Company Description GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Intellectual Property Team as a Paralegal located in our New York City, Washington D.C., Minneapolis, Dallas, Houston or Austin office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our New York City, Washington D.C., Minneapolis, Dallas, Houston or Austin office, on a remote basis. This role reports to the Senior IP Prosecution Manager. Position Summary The Intellectual Property (IP) Paralegal position will provide organizational and practice specific assistance to attorneys in the IP Department by managing patent prosecution and trademark matters, including related research, analysis, docketing, and e-filing. Also supports the department with general administrative duties and special projects related to IP matters. Key Responsibilities - Manages and organizes U.S.& foreign patent and trademark docket and processes for multiple IP attorneys - Prepares and files Provisional, U.S. Utility, Continuation, Divisional, Design, PCT & 371 US national stage applications, & reissue applications with the U.S. Patent and Trademark Office (USPTO) - Files follow-on patent and trademark prosecution submission requirements such as response to office actions and issue fee payments with the (USPTO) - Prepares and files PCT applications with the IB and USPTO - Effects national phase entry of PCT applications - Prepares client formalities for execution (e.g., Declarations, Assignments & Power of Attorney) - Performs assignment searches, assignment recordings, and handles chain of title projects - Docket management and calendaring requiring significant awareness of and sensitivity to time management and filing deadlines - Manages and updates files with USPTO patent center database and prepares responses as needed - Reviews, files, and prepares Information Disclosure Statements and accompanying documents - Drafts shells for Office Action Responses. - Provides client management support by maintaining client portals, updating client status charts, running various client docket reports for portfolio analysis, and communication with clients regarding upcoming U.S. patent deadlines, requests for instructions, formalities reminders, and filings - Calculates Patent Term Adjustments and processes payment of Issue Fees - Corresponds with foreign associates, oversees payment of foreign associates' invoices, and prepares reporting letters to client - Effects portfolio transfers and manages multi-client portfolios - Files and assists in prosecution of design applications (including convention deadlines for filing abroad) - Proofs and edits patent and trademark applications, formal documents, and office actions, and prepares office actions’ shell responses. - Meets all ethical and professional requirements of the firm and keeps up to date on all learning and development requirements at the firm - Meets internal and external deadlines, and successful time management, including during periods of prolonged intense work during and after regular office hours - Fulfills firm administrative responsibilities, including, but not limited to, timekeeping and billing requirements - Assists with other department activities as needed, and performs additional duties and responsibilities as assigned - Candidate should be flexible to work overtime as needed Qualifications Skills & Competencies - High attention to detail, outstanding organizational skills, and the ability to manage time effectively Ability to work under pressure to meet strict deadlines, adapt to a fast-paced, high pressure environment to achieve business goals and objectives - High attention to detail, outstanding organizational skills, and the ability to manage time effectively - Ability to maintain composure, positive outlook, and professionalism Recognize confidential, sensitive, and proprietary information and maintain confidentiality Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented Ability to work both independently and as part of a cross-functional, collaborative team - Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly - Ability to deal calmly and effectively with high stress situations, including unfavorable situations and /or when constructive criticism is given. Education & Prior Experience - Bachelor’s Degree required, Certificate in Paralegal studies from an accredited institution preferred; equivalent experience considered - Certified Paralegal a plus - Minimum 5 plus years of relevant work experience in a professional environment. Law firm experience preferred - Extensive knowledge of U.S. patent rules and procedure; knowledge of PCT and/or national laws of other countries - Previous experience with Anaqua is a plus - Copyright application filing experience a plus Technology - Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook - Exceptional computer skills with the ability to learn new software applications quickly - Previous experience with Imanage is a plus The expected pay range for this position is: $40.86 to $49.03 Per hour . Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Global Trademark and Brand Management Team as a Trademark Paralegal located in our Denver, Washington D.C. or Orange County, CA office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in either our Denver, Washington D.C. or Orange County, CA office, on a remote basis. This role reports to the Assistant Director-Global Trademark and Brand Management. Position Summary The Trademark Paralegal will assist multiple attorneys in the firm’s Global Trademark and Brand Management Practice. Key Responsibilities - Manages a full docket of trademark-related deadlines, send timely reminders to clients and attorneys, and ensure that deadlines are handled - Conducts in-house trademark screening searches on the TESS, SAEGIS, Corsearch, and WIPO Global Brand Database - Prepares and files U.S. trademark applications, renewal applications, non-substantive office action responses, use declarations, extensions of time, and other USPTO filings - Prepares and files international applications and extensions of international registrations with the World Intellectual Property Office (WIPO) - Files Uniform Domain Name Dispute Resolution Policy (UDRP) complaints with the Forum and WIPO - Records documents such as assignments, name changes, and lien releases with the USPTO’s Assignment Recordation Branch - Files documents with the Trademark Trial and Appeal Board and prepare non-substantive procedural filings for filing with the Trademark Trial and Appeal Board - Communicates professionally and accurately with clients to collect information and instructions related to trademark searches and filings - Instructs and supervise trademark prosecution and trademark enforcement matters handled by foreign law firms and coordinate the preparation, execution, notarization, legalization, and apostille of documents filed with international trademark offices - Investigates infringing uses of trademarks - Intakes client requests for searches and filings and coordinate attorney handling of matters - Creates customized trademark records reports for clients - Supports client development activities Qualifications Skills & Competencies - Must have a broad understanding of the USPTO’s Trademark Electronic Application System and how to prepare and file various types of trademark prosecution and maintenance documents via TEAS - Experience with the USPTO’s Electronic System for Trademark Trials and Appeals and know how to file various types of trademark appeal and opposition/cancellation documents via ESTTA - Demonstrate effective organizational, time management, project management, communication, and timekeeping skills - Experience creating technically proficient written communications without typographical errors - Demonstrate proficiency with various technologies common in trademark and brand management - Excellent customer service skills Education & Prior Experience - Bachelor’s Degree required, Certificate in Paralegal studies from an accredited institution preferred; equivalent experience considered - Certified Paralegal a plus - Candidate will have minimum of 7 years’ experience as a trademark paralegal at a law firm or five years’ experience as a trademark professional Technology - Proficiency with Windows-based software and Microsoft Word, Excel and Outlook, and other informational databases require The expected pay range for this position is: $40.86 to $49.03 per hour Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.