Greenberg Traurig logo
Greenberg Traurig

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Administrative Support Coordinator

Administrative AssistantAdministrative AssistantFull TimeRemoteMid LevelTeam 1,001-5,000

Location

United States

Posted

76 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Administrative Support Coordinator

Greenberg Traurig

Role Description Join our Administrative Support Team as an Administrative Coordinator in our Northern Virginia, Orlando, or Philadelphia Office. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. This role will be based in our Northern Virginia, Orlando, and Philadelphia office on a remote basis, and reports to the Administrative Support Supervisor. The Administrative Support Coordinator is part of a dedicated team to assist Attorneys and Legal Support Specialists with routine administrative tasks. This shared services position supports Attorneys and Legal Support Specialists throughout the firm in a largely remote manner. Candidate should also be flexible to work overtime as needed. Key Responsibilities - Processes attorney and business staff reimbursement expenses, as well as reconcile credit card charges - Submits check and invoice requests - Submits intake requests and basic preliminary conflict checks - Organizes electronic client files in iManage (document management database) - Submits time entry into Intapp Open (time entry database) - Requests research articles from outside vendor - Coordinates travel arrangements - Prepares engagement letters - Assists with other departmental tasks and special projects as assigned, including project-based work, minor data entry, mailings, etc. Qualifications - Skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing invoices and expenses - High attention to detail, outstanding organizational skills, the ability to multi-task, prioritize workload, and manage time effectively - Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation - Recognize confidential, sensitive, and proprietary information and maintain such information as confidential - Ability to apply critical thinking skills and work under pressure to meet strict deadlines - Ability to collaborate well within a team Requirements - Bachelor’s Degree or equivalent experience is preferred - At least 2 years of administrative experience in a professional services organization, law firm experience preferred Technology - Exceptional computer skills with the ability to learn new software applications quickly - Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook, as well as Adobe Acrobat, document management, and other office technologies Benefits - Competitive compensation - Excellent benefits package - Opportunity to work within an innovative and collaborative environment Company Description GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Related Categories

Related Job Pages

More Administrative Assistant Jobs

ADMINISTRATIVE ASSISTANT (RESEARCH ASSISTANT) (REMOTE) (PART TIME)

Compass Group

Founded in 1941, Compass Group is a multinational corporation and the world’s largest provider of contract foodservice and support services. Headquartered in

- We are hiring immediately for a part time remote ADMINISTRATIVE ASSISTANT/RESEARCH ASSISTANT position. - Location: Bon Appetit Management Company - 201 Redwood Shores Parkway, Suite 175, Redwood City, California 94065. Note: online applications accepted only. - Schedule: Part time; Monday through Friday, hours may vary. More details upon interview. - Requirement: Two years of prior marketing administrative experience is required. - Pay Range: $20.00 per hour to $30.00 per hour. *Internal Employee Referral Bonus Available We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1518230. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today! Are you looking for a job with competitive wages and benefits, one in which you can learn and grow while making a difference in the world? We’re hiring! Bon Appétit Management Company operates more than 1,000 cafés around the country for corporations, universities, and museums, as well as a few dozen public restaurants. We’ve led the industry in socially and environmentally responsible sourcing, from sustainable seafood to cage-free eggs. We cook everything from scratch using fresh, local ingredients. Learn more about careers with Bon Appétit: http://www.bamco.com/careers/ Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: - Answer telephones and direct inquiries in a professional and client centric manner. - Maintain confidential personnel files. - Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. - Assist with staffing, including finding staff when employees call out on short notice. - Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. - Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. - Enter weekly cash sales and meal counts using computer. - Perform daily bank deposit reconciliation. - Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. - Perform monthly vendor statement reconciliation. - Prepare monthly state claim form for reimbursement. - Assist in preparation of end of month financial reports. - Attend in-service and/or safety meetings as required. - Maintain clean and safe work environment; ability to perform job safely. - Performs other duties as assigned. Associates at Bon Appétit are offered many fantastic benefits. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_BAMCO.pdf About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/ Applications are accepted on an ongoing basis. Bon Appetit maintains a drug-free workplace. [[filter4]] We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

United States
$20 - $30 / hour
Job Closed
Liberty Healthcare Corporation logo

Assistant Program Director – CONREP sex offender program

Liberty Healthcare Corporation

Liberty Healthcare is an equal opportunity employer committed to diversity, equity, and inclusion. Our organization is composed of, and proudly serves, people of diverse backgrounds and abilities. Click “Apply” and submit your resume for immediate consideration.

Full TimeRemoteTeam 1,001-5,000

Liberty Healthcare Corporation is accepting applications for an available Assistant Program Director with the California Conditional Release Program (CONREP). This is a statewide program which exclusively serves adults who have a history of committing sexual offenses. With community safety as the top priority, the program seeks to support clients so they may live healthy and productive lives in the community. Program objectives include: - Community safety - Preventing client recidivism - Transitioning clients from hospital treatment into the community - Securing housing - Proactively detecting and addressing client needs and risk factors - Providing outpatient behavioral health services, intensive case management, 24/7 monitoring, and transporting clients As Liberty’s Assistant Program Director, you will be responsible for assisting the program’s Executive Director in the day-to-day operational oversight and future planning of the program. Responsibilities will include: - Helping ensure the abovementioned program objectives are achieved - Participating in various quality assurance initiatives and reporting requirements - Supervising the program’s Re-Entry Coordinator and Community Engagement Officer and assisting in the oversight of GPS client monitoring - Providing clinical consultation on client cases Assisting in the management and supervision of program staff - Helping to ensure clients receive treatment services from contracted providers which are in accordance with best practices and program requirements - Involvement with client housing initiatives and concerns - Collaborating with various stakeholders – including court representatives, government officials, community groups, public safety officials, and corporate leaders This position will allow you to primarily work from your home office within California and require you to occasionally travel throughout California. As a full-time employee of Liberty Healthcare in this role, you can expect: - Starting salary between $140,000 and $160,000 (depending on qualifications) - Health insurance, dental insurance, vision insurance, life insurance, and disability insurance - 30 days of paid time off each year for holidays, vacation, sick leave, and personal days - Health Savings Account, 401k plan, and other perks Full details on Liberty's benefits plan are available at www.libertyhealthcare.com/upload/143.pdf

United States
$140K - $160K / year
Job Closed

Medical Access Assistant and Provider Network Coordinator

Rising Medical Solutions

Rising Medical Solutions is an insurance company that is on a mission to find solutions for the financial challenges people face regarding medical needs. As an employer, Rising Med

The Role The Medical Access Assistant and Provider Network Coordinator is a position which assists a Rising Payer client with the coordination, roll-out, and ongoing management of their Medical Provider Network (MPN) for workers injured in the state of California. Responsibilities - Assist client, client’s policyholders, and injured workers to locate appropriate MPN providers. - Supports insured and claimant compliance with the State MPN regulations. - Supports the client’s Claims Examiners by facilitating access to the MPN and with application of MPN regulations. - Assists injured workers and their representatives to locate providers and to set up appointments as necessary. - Track requests and maintain logs of activity as required by the CA Department of Workers’ Compensation. - Identify providers that are no longer seeing workers’ compensation patients, and communicate that information to the appropriate source. - Manage the providers to be added to the network and to update the listing. - Use the Rising Network provider search tool to locate providers, look up locations and/or specialties for client, policyholders, and their injured workers. - As directed by the client Claims Examiner, manage the Transfer of Care and Continuity of Care process for injured workers by sending appropriate notices, arranging treatment within the MPN, and tracking both types of cases to assure that the injured worker has transferred treatment to a Network provider. - Ensure employer has ample supply of MPN information and has distributed to all employees. - Assist employers with access and training on the use of the MPN provider search tool . - Assist client and/or Rising management team with generation of basic reports tracking progress. - Participate in ongoing training to enhance own job skills, knowledge, and professional growth. Keep informed on issues and trends relating to Healthcare, Workers Compensation, Bill Review, Cost Containment, Managed Care, and related areas. - Special projects as assigned by client and/or Rising management teams. - As needed and directed by client, assists claims adjusters in locating appropriate providers. - Availability to monitor and respond to calls and emails on Saturdays as part of scheduled service coverage Relationships - Reports to - Compliance Department (Rising); receives day-to-day guidance from Compliance Manager. - Regularly interacts with members of the Rising Account Management and Medical Review Unit Teams, Clients, Injured Workers, and Providers.

United States
$20 - $26 / hour
Job Closed

Role Description We are looking for a highly organised and detail-oriented individual to join our team in a pivotal administrative capacity. This position plays a crucial role in supporting the daily operations of our busy practice, providing essential assistance to both staff and patients. - Manage day-to-day administrative tasks including scheduling appointments, answering phone calls, and responding to emails. - Maintain accurate patient records and ensure confidentiality is upheld at all times. - Assist with billing and insurance processes, ensuring all documentation is completed correctly. - Coordinate with medical staff to facilitate smooth patient flow and support clinical operations. - Implement office procedures and improve efficiency within the administrative team. Qualifications - Proven experience in an administrative role, preferably within a healthcare setting. - Excellent communication skills, both verbal and written. - Strong organisational skills with the ability to manage multiple tasks and priorities. - Proficiency in Microsoft Office Suite and familiarity with electronic medical records systems. - Attention to detail and a commitment to providing exceptional patient service. Requirements - Experience in a plastic surgery or dermatology practice. - Knowledge of medical terminology. - Ability to speak a second language.

United States
$58K - $75K / year