Gray Hawk Land Solutions

Land Administrator Remote Full Time Mid Level Position Overview: Gray Hawk Land Solutions is seeking a highly organized and detail-oriented Land Administrator / Document Control Specialist to support land acquisition and project development activities across a portfolio of energy and infrastructure projects. This is a remote position. This role is critical to ensuring the accuracy, integrity, and lifecycle management of all land-related agreements and records, while enabling development teams to efficiently secure and maintain site control. In addition, this position will play a key role in implementing and managing land systems and data infrastructure to support a growing development pipeline. Key Responsibilities Land Documentation & Agreement Management - Prepare, review, and populate lease option agreements, easements, and related land contracts - Coordinate with internal teams and external legal counsel on Memoranda of Lease (MOLs) and other recordable instruments - Assemble, distribute, and track execution packages, ensuring timely completion and accuracy - Maintain strict version control and audit trails across all land agreements Document Control & Data Management - Maintain and continuously update the master land and lease database, ensuring data accuracy and completeness - Track parcel ownership, acreage, agreement status, and key obligations across project portfolios - Implement and enforce document management best practices, including naming conventions, storage protocols, and access controls - Serve as the central point of control for all executed land documents and metadata Land Systems Implementation & Management - Lead or support implementation of land management systems (e.g., Pandell, Quorum, or similar platforms) - Configure and maintain system fields, workflows, and reporting structures to align with development needs - Migrate legacy data from spreadsheets and disparate sources into centralized systems, ensuring data integrity and consistency - Develop and maintain standardized reporting dashboards (acreage secured, payment status, title status, etc.) - Train internal users (landmen, development, accounting) on system usage and best practices - Continuously improve system functionality and processes to support scalability and portfolio growth Landowner & Payment Administration Collect and verify landowner documentation, including: - W-9s - ACH/payment instructions - Vesting deeds and ownership documentation - Validate agreement terms (acreage, rates, payment triggers) prior to payment processing - Coordinate closely with Accounting to ensure timely, accurate, and compliant payments - Track option payments, renewals, and extension deadlines, ensuring no lapse in site control Recording & Title Coordination - Coordinate recording of documents with county recorders and applicable jurisdictions - Track recording status and confirm receipt of recording numbers and proper indexing - Order and manage title reports and runsheets, ensuring timely delivery to stakeholders - Track and help drive resolution of title curative items in coordination with landmen and legal Cross-Functional Support Partner closely with: - Land acquisition team (landmen) - Legal counsel - Development and project management teams - Accounting and finance - Support project diligence efforts by ensuring clean, organized, and audit-ready land records Identify and implement process improvements to enhance efficiency, visibility, and risk mitigation Qualifications Experience - 5+ years of experience in land administration, real estate, title, paralegal, or document control roles - Experience supporting energy, infrastructure, or oil & gas development projects strongly preferred - Demonstrated experience implementing or managing land systems (e.g., Pandell, Quorum, or similar) Technical Skills - Strong proficiency in Microsoft Excel (data tracking, reconciliation, reporting) - Experience with land management systems and document control platforms - Working knowledge of: - Land records and title documentation - Legal instruments (leases, easements, memoranda) - County recording processes Key Competencies - Exceptional attention to detail and data accuracy - Strong systems thinker with ability to design scalable workflows - Ability to manage multiple projects and deadlines simultaneously - Effective communicator across technical and non-technical teams - Proactive, solutions-oriented mindset with strong ownership and accountability Education Bachelor’s degree in Business, Real Estate, Paralegal Studies, or related field preferred

Role Description Gray Hawk Land Solutions is currently hiring immediate openings in the position of Title Landman Agent for a remote position. The individuals we are looking for must have experience with Wyoming Federal Title, be a self-starter, and able to perform the below tasks with very little or no supervision. Minimum of (5) Five years of experience in right-of-way title research. This is a 1099 position. - Pulling tax cards from courthouses and locating tax cards online to determine preliminary ownership of tracts/parcels. - Locating source deeds and vesting deeds and comparing them to tax cards for discrepancies. - Performing onsite and/or online research necessary for Vesting and/or Marketable Title. - Preparing Chain of Title and Limited Title Certificates. - Assembling title files according to the protocols established by the Project. - Posting and archiving title files according to Project procedures. - Constant communication with their supervisor over how their work is impacting the project scope, goals, and deliverables (Project Execution Plan). - Informing their supervisor over obstacles to accomplishing their tasks and working with their supervisor to devise strategies that will accomplish the Client’s objectives in obtaining survey permitting or acquisition. - Capable of working unsupervised in a variety of roles. - Well qualified in a specialized area such as Indian land title, government title, mortgages, liens, etc., if selected to work only in a limited area of special expertise. - Good understanding of mortgages, liens, judgments, easements, leases, plat books, maps, contracts, and agreements as to legal description, ownership, restrictions, or conformity to other state requirements. - Represents client and self with professionalism and integrity; can relate to people from various backgrounds. - Ability to navigate multiple client databases. - Demonstrates excellent computer knowledge through effective use of software including Microsoft Office applications (i.e., Outlook, Word, Excel) and database use. - Able to work well in a team environment or an individual role. - Experience with Wyoming Federal Title. Qualifications - Minimum of 5 years of experience in right-of-way title research. - Experience with Wyoming Federal Title. - Good understanding of legal descriptions, ownership, and state requirements. Requirements - Self-starter with the ability to work with little or no supervision. - Professionalism and integrity in representing clients. - Ability to relate to people from various backgrounds. - Excellent computer knowledge and software proficiency.

Gray Hawk Land Solutions is hiring for an immediate open position of a Senior Renewables Right of Way Agent in Virginia. The individual we are looking for require a minimum of 5 years of demonstratable experience negotiating leases in the Renewable Energy Sector. Additional experience negotiating agreements for Electric Transmission projects will be considered. The desired candidate must be a self-starter and able to perform the below tasks with very little or no supervision. All candidates must have experience negotiating Solar Leases. Responsibilities & Qualifications: - Must understand working with Renewable Energy, specifically solar and battery storage, to negotiate leases. - Must be able to negotiate terms and draft agreements as necessary. Must be able to explain how Solar Energy development works thoroughly. - Must understand Solar lease agreements, typical lease duration, the infrastructure involved, typical payment schedules, etc. - Establishes and maintains good relationships with surface owners, local government officials, and agencies. - Represents client and self with professionalism and integrity. Can relate to people from various backgrounds. Can diffuse tense situations quickly. - Mapping software experience (GIS, Google Earth, etc.) - Ability to navigate client databases - Ability to conduct online research - Demonstrate excellent computer knowledge through effective use of software including Microsoft Office applications (i.e., Outlook, Word, Excel, PowerPoint), Google Earth, Online Land Records Systems, Adobe PDF, and database use is required. - Able to work well in a team environment or an individual role - This is a work from home role but agent must be available to travel as needed to meet with landowner and must be located in Virginia. Pay Rate: This is Full-Time, 6 day per week. This position offers per diem as needed when traveling and health, vision & dental benefits.

Gray Hawk Land Solutions is hiring for an immediate open position of a Senior Renewables Right of Way Agent in North Carolina. The individual we are looking for require a minimum of 5 years of demonstratable experience negotiating leases in the Renewable Energy Sector. Additional experience negotiating agreements for Electric Transmission projects will be considered. The desired candidate must be a self-starter and able to perform the below tasks with very little or no supervision. Ideal candidates must have experience negotiating Solar Leases and a current North Carolina Real Estate License is required.Responsibilities & Qualifications: - Must understand working with Renewable Energy, specifically solar and battery storage, to negotiate leases. - Must be able to negotiate terms and draft agreements as necessary. Must be able to explain how Solar Energy development works thoroughly. - Must understand Solar lease agreements, typical lease duration, the infrastructure involved, typical payment schedules, etc. - Establishes and maintains good relationships with surface owners, local government officials, and agencies. - Represents client and self with professionalism and integrity. Can relate to people from various backgrounds. Can diffuse tense situations quickly. - Mapping software experience (GIS, Google Earth, etc.) - Ability to navigate client databases - Ability to conduct online research - Demonstrate excellent computer knowledge through effective use of software including Microsoft Office applications (i.e., Outlook, Word, Excel, PowerPoint), Google Earth, Online Land Records Systems, Adobe PDF, and database use is required. - Able to work well in a team environment or an individual role - This is a work from home role but agent must be available to travel as needed to meet with landowner and must be located in North Carolina. Pay Rate: This is Full-Time, 6 day per week. This position offers per diem as needed when traveling and health, vision & dental benefits.

Gray Hawk Land Solutions is currently hiring for the position of a Data/ Document Specialist for a remote position. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision. This position would be remote and is a 5 day work week. Responsibilities & Qualifications: - Must be highly organized and have good time management skills, must have a complete understanding of all phases of a right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project - Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc. - Strong technical proficiency in cloud-based applications including Google Drive, ability to facilitate seamless collaboration and document sharing in team environments. - Create system line lists as requested - Conduct in-house ROW and title searches as requested - Scan documents into client system(s) of record - Add specific metadata to documents in client system(s) of record - Must have a proven history of reviewing and understanding land acquisition agreements - Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry - Must have the ability to learn new systems quickly - Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred - Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions - Must be able to multi-task and work efficiently during high-peak times - Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized - Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data - Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project - Excellent written and verbal communication skills - Experience providing administrative support to a wide variety of users - Represents self with professionalism. Can relate to people from various backgrounds and work well with others - Able to work well in a team environment or an individual role Education/Experience: Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects. This position offers full health, vision & dental benefits.

Gray Hawk Land Solutions is currently hiring for the position of a Document Specialist for a remote position. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision. This position would be remote. Responsibilities & Qualifications: - Must be highly organized and have good time management skills, must have a complete understanding of all phases of a pipeline right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project - Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc. - Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights - Create system line lists as requested - Conduct in-house ROW and title searches as requested - Scan documents into client system(s) of record - Add specific metadata to documents in client system(s) of record - Must have a proven history of reviewing and understanding land acquisition agreements - Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry - Must have the ability to learn new systems quickly - Experience with geoAMPS or Pandell Projects and ESRI GIS software is preferred - Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions - Must be able to multi-task and work efficiently during high-peak times - Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized - Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data - Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project - Excellent written and verbal communication skills - Experience providing administrative support to a wide variety of users - Represents self with professionalism. Can relate to people from various backgrounds and work well with others - Able to work well in a team environment or an individual role Education/Experience: Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects. This position offers full health, vision & dental benefits.

Gray Hawk Land Solutions is hiring for immediate open position of Senior Renewables Right of Way Agent. This is a remote role with travel as needed to California and or Midland, TX. The individual we are looking for require a minimum of 5 years of demonstratable experience negotiating leases in the Renewable Energy Sector. Additional experience negotiating agreements for Electric Transmission projects will be considered. The desired candidate must be a self-starter and able to perform the below tasks with very little or no supervision. All candidates must have experience negotiating Wind and Solar Leases.Responsibilities & Qualifications: - Must understand working with Renewable Energy, specifically Wind and Solar, to negotiate leases. - Must be able to negotiate terms and draft agreements as necessary. Must be able to explain how Wind and Solar Energy development works thoroughly. - Must understand Wind and Solar lease agreements, typical lease duration, the infrastructure involved, typical payment schedules, etc. - Establishes and maintains good relationships with surface owners, local government officials, and agencies. - Represents client and self with professionalism and integrity. Can relate to people from various backgrounds. Can diffuse tense situations quickly. - Mapping software experience (GIS, Google Earth, etc.) - Ability to navigate client databases - Ability to conduct online research - Demonstrate excellent computer knowledge through effective use of software including Microsoft Office applications (i.e., Outlook, Word, Excel, PowerPoint), Google Earth, Online Land Records Systems, Adobe PDF, and database use is required. - Able to work well in a team environment or an individual role - Must reside in Texas or California. Pay Rate: This is Full-Time, 6 day per week. This position offers per diem as needed when traveling and health, vision & dental benefits.

Gray Hawk Land Solutions is hiring for immediate open position of Senior Renewables Right of Way Agent. This is a remote role with travel as needed to California and or Midland, TX. The individual we are looking for require a minimum of 5 years of demonstratable experience negotiating leases in the Renewable Energy Sector. Additional experience negotiating agreements for Electric Transmission projects will be considered. The desired candidate must be a self-starter and able to perform the below tasks with very little or no supervision. All candidates must have experience negotiating Wind and Solar Leases.Responsibilities & Qualifications: - Must understand working with Renewable Energy, specifically Wind and Solar, to negotiate leases. - Must be able to negotiate terms and draft agreements as necessary. Must be able to explain how Wind and Solar Energy development works thoroughly. - Must understand Wind and Solar lease agreements, typical lease duration, the infrastructure involved, typical payment schedules, etc. - Establishes and maintains good relationships with surface owners, local government officials, and agencies. - Represents client and self with professionalism and integrity. Can relate to people from various backgrounds. Can diffuse tense situations quickly. - Mapping software experience (GIS, Google Earth, etc.) - Ability to navigate client databases - Ability to conduct online research - Demonstrate excellent computer knowledge through effective use of software including Microsoft Office applications (i.e., Outlook, Word, Excel, PowerPoint), Google Earth, Online Land Records Systems, Adobe PDF, and database use is required. - Able to work well in a team environment or an individual role - Must reside in Texas or California. Pay Rate: This is Full-Time, 6 day per week. This position offers per diem as needed when traveling and health, vision & dental benefits.