Ballotpedia

• Plan, supervise, and execute assigned research projects from initiation through delivery. • Develop project plans, workflow documentation, and tracking/auditing systems to ensure accuracy and efficiency. • Quickly develop targeted expertise on unfamiliar topics and communicate that expertise both internally and to clients or external partners. • Hire, onboard, and manage contractors supporting research projects. • Partner with Operations, External Relations, Content, and Tech teams to create time and cost estimates for new projects. • Supervise external contractors, providing clear direction and constructive feedback. • Collaborate across departments to align research projects with organizational priorities and needs. • Communicate proactively on project progress using email, Slack, Asana, and other platforms. • Identify, develop, and manage a pipeline of prospective research clients. • Conduct thorough background research on potential clients, including their funding sources, priorities, and key decision-makers. • Develop tailored outreach strategies and talking points to engage clients. • Track outreach, engagement, and follow-ups in Salesforce to ensure consistent relationship development and growth.

• Coordinate and distribute Ballotpedia’s daily, weekly, and monthly email newsletters. • Support targeted email communications to specific audiences, such as candidates, educators, local organizations, and research clients. • Maintain newsletter templates, landing pages, and email signup forms. • Coordinate publishing timelines, including special editions and holiday schedules. • Ensure accuracy, formatting, and quality control across all outgoing email communications. • Monitor and respond to inquiries sent to Ballotpedia’s public editorial inbox. • Provide helpful responses to reader and candidate questions or route inquiries to the appropriate internal teams. • Identify and report errors or issues raised by readers and coordinate follow-up as needed. • Assist with gathering and reporting key email performance metrics. • Support team workflows and project coordination using communication and project management tools. • Help lead recurring team coordination meetings and publishing workflows. • Contribute to additional Communications team projects, including proofreading, document review, presentation preparation, and content support.

The Position Ballotpedia is seeking a detail-oriented, 100% remote Communications Associate, Email Marketing & Newsletter Publishing, to support the delivery and growth of our email newsletter and email marketing programs.  The Communication Associate coordinates the distribution of Ballotpedia newsletters and email content and serves as the final quality checkpoint before newsletter and email content reaches readers, and plays a key role in supporting Ballotpedia’s broader email marketing efforts. In addition, this role supports Ballotpedia with reader and candidate inquiries received through Ballotpedia’s public inbox and collaborates closely with members of the Communications team on special projects. This position is ideal for someone who thrives in a process-driven environment and takes pride in producing accurate, high-quality communications. The role is well-suited for a professional looking to take their career in email marketing and newsletters to the next level while working as part of a multidisciplinary communications team. Responsibilities As a Communications Associate, Email Marketing & Newsletter Publishing, you will: Newsletter Publishing & Email Communications - Coordinate and distribute Ballotpedia’s daily, weekly, and monthly email newsletters. - Support targeted email communications to specific audiences, such as candidates, educators, local organizations, and research clients. - Maintain newsletter templates, landing pages, and email signup forms. - Coordinate publishing timelines, including special editions and holiday schedules. - Ensure accuracy, formatting, and quality control across all outgoing email communications. Reader & Candidate Engagement - Monitor and respond to inquiries sent to Ballotpedia’s public editorial inbox. - Provide helpful responses to reader and candidate questions or route inquiries to the appropriate internal teams. - Identify and report errors or issues raised by readers and coordinate follow-up as needed. - Support Ballotpedia’s commitment to responsive and professional engagement with its audience. Reporting, Coordination & Team Support - Assist with gathering and reporting key email performance metrics. - Support team workflows and project coordination using communication and project management tools. - Help lead recurring team coordination meetings and publishing workflows. - Contribute to additional Communications team projects, including proofreading, document review, presentation preparation, and content support. - Provide occasional support for video publishing, social media coordination, and special communications projects. Qualifications An ideal Communications Associate, Email Marketing & Newsletter Publishing, will have: - A demonstrated passion for Ballotpedia’s mission. - A collaborative, service-oriented mindset and a positive, team-focused approach to work. - Strong attention to detail and ability to manage multiple tasks and deadlines simultaneously. - Excellent written communication and proofreading skills. - Strong organizational and project management abilities. - Comfort working with digital publishing, email marketing, or communications tools, as well as spreadsheets and Google Workspace applications (e.g., Google Sheets, Docs, and Drive). - Familiarity with project management systems such as Asana or similar tools. Experience with content publishing tools, social media platforms, or basic multimedia editing. - Interest in or experience using AI tools to increase productivity. Environment The Communications Associate, Email Marketing & Newsletter Publishing, will work remotely from their home location. All Ballotpedia staff work remotely. To join Ballotpedia, you must have a computer with Internet access. Ballotpedia uses the Google Suite (Gmail, Google Calendar, Drive, and more), Slack, and Asana to accomplish our goals. Some familiarity with the Google Suite, Slack, and Asana is helpful. Ballotpedia has a flexible work environment, BP Flex, in which every employee enjoys unlimited vacation and flexibility in scheduling. Each employee will be oriented to the principles of Ballotpedia’s flexible environment during new employee training. Compensation The starting pay range for the Communications Associate, Email Marketing & Newsletter Publishing, is $45,000-$50,000, commensurate with experience. In addition to salary, Ballotpedia offers an annual benefits stipend equivalent to $8,000 that is paid out in equal increments in each paycheck once an employee becomes benefits eligible. The stipend may be used to pay for a full benefits package, including health, vision, and dental insurance; retirement accounts; and more. If benefits are not elected, the stipend is taxed as regular income and added to salary.  To Apply To apply please visit our job opportunities page and complete an application on our website. Please attach the following in PDF format if possible: - résumé - cover letter detailing your interest in Ballotpedia’s mission/this position Please ensure that either your résumé or your cover letter includes your current address. Please note that if you are hired for this position, Ballotpedia participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Ballotpedia is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. About Ballotpedia Ballotpedia is a mission-driven organization dedicated to providing Americans with accurate, relevant, and unbiased information about politics, elections, and public policy. Our mission is to ensure that the only unknown on your ballot is who gets your vote. We value innovation, humility, intellectual curiosity, drive, and a collaborative spirit and are committed to continuously improving our offerings to better serve our audiences, readers, and candidates.

Ballotpedia, the Encyclopedia of American Politics, is recruiting individuals who are passionate about expanding access to fact-based political information to join the Summer 2026 cohort of our Ballotpedia Fellows Program. As a trusted, nonpartisan online resource, we provide voters and readers with reliable information on elections, governance, and public policy. As a Ballotpedia Fellow, you will help expand our data-driven analysis of American politics. The Summer 2026 program will focus on conducting in-depth research on local candidates from across the country who will appear on the ballot in the 2026 midterm elections. The Summer 2026 Ballotpedia Fellows Program will run from Tuesday, May 26, through Friday, July 24, 2026. Fellows are asked to contribute 5-10 hours per week, completed on a flexible and independent schedule to accommodate school, extracurricular activities, or other commitments. Ballotpedia can provide documentation for community service hours, course credit, or other verification upon request (court-mandated hours cannot be counted). Fellows will need access to a computer or laptop and a reliable internet connection. Requirements - You are interested in politics and passionate about Ballotpedia’s mission to provide unbiased, factual information to voters. - You are a strong self-starter who thrives in an independent, remote environment. - You are curious about data and enjoy learning, even if you are new to data science. - You enjoy research, and discovering new information excites you. - Most importantly, you believe that every voter deserves access to reliable information at all levels of government. Available Projects Fellows may work on a variety of projects, including: Local Candidate Research: Ballotpedia aims to cover every election in the country. As a Fellow, you will help build more complete local candidate profiles using the same research standards as full-time staff. Your work ensures that millions of voters have access to detailed information about the local candidates on their ballot. This includes gathering critical data points such as candidate endorsements, campaign themes, contact information, social media profiles and campaign websites. Quality Assurance: Ballotpedia takes our commitment to quality and accuracy very seriously. Fellows help verify and validate candidate information entered by other volunteers. Some fellows will have the opportunity to review spreadsheets with candidate data to ensure data points are accurate and up-to-date. Application and Onboarding Timeline Application deadline: Sunday, May 10, 2026 Application Review: Rolling responses through May 20, 2026 Onboarding: Tuesday, May 26 - Thursday, May 28, 2026 To Apply Interested applicants should submit their application, resume, and cover letter by selecting “Apply for this job” below and completing the form. This is an unpaid, volunteer position. Applications are reviewed on a rolling basis, and offers are sent via email. Program capacity is limited, and positions are filled on a first-come, first-served basis. Applicants may not hear from Ballotpedia regarding the initial status of their application until early February. For questions about the program, please contact Kaley Platek at fellows@Ballotpedia.org.

The Position Ballotpedia is seeking to hire a full-time, 100% remote Local Expansion Staff Researcher. Reporting to the Local Expansion Managing Editor, the Staff Researcher will conduct research and outreach to gather official election documents and information needed to comprehensively cover local elections, all the way down to the smallest cities and school districts. The researcher will ingest this data into Ballotpedia’s database to support accurate election and candidate coverage, assist in managing and auditing candidate research workflows, and monitor changes in election calendars to ensure Ballotpedia reflects the most up-to-date information. As a Local Expansion Staff Researcher, you will build a strong understanding of how local elections are documented and communicated by jurisdictions of all sizes. You will learn to identify and interpret official election materials, extract relevant information, and contribute to improving the scope and quality of Ballotpedia’s local election and candidate coverage. This is a great position for a skilled researcher who is passionate about the opportunity to help expand fact-based, neutral election coverage in the United States for American voters, especially at the local level. Responsibilities As a Local Expansion Staff Researcher, you will: Research reliable election information sources and conduct outreach to gather official election documents for local contests. Process and ingest election and candidate data into Ballotpedia’s database, using both automated tools and manual review. Monitor changes to election schedules and documentation to ensure Ballotpedia reflects up-to-date information for upcoming local elections. Maintain and improve databases of sources and research processes to enhance the consistency and completeness of election coverage over time. Conduct data review and data cleanup activities, including: Reviewing data for accuracy and completeness, making corrections based on Ballotpedia’s data standards and current information in our database. Building knowledge of state and local election practices across assigned jurisdictions to support accurate interpretation of election materials. Participate in other election activities supporting Ballotpedia’s elections coverage, including: Researching election laws and other relevant electoral topics as needed. Identifying opportunities and implementing workflows to add to the depth and quality of Ballotpedia’s local election coverage. Improving access to Ballotpedia’s local election coverage on-site. Promoting Ballotpedia’s local election coverage. Qualifications and Characteristics Compensation The starting pay range for the Local Expansion Staff Researcher is $42,500-$44,000/year, commensurate with experience. In addition to salary, Ballotpedia offers an annual benefits stipend equivalent to $8,000 that is paid out in equal increments in each paycheck once an employee becomes benefits eligible. The stipend may be used to pay for a full benefits package, including health, vision, and dental insurance; retirement accounts; and more. If benefits are not elected, the stipend is taxed as regular income and added to salary. To Apply To apply, visit the Ballotpedia job opportunities page and fill out the form. Please attach the following in PDF format: Résumé Cover letter detailing your interest in Ballotpedia’s mission and this position Please ensure that either your résumé or your cover letter includes your current address. Please note that if you are hired for this position, Ballotpedia participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Ballotpedia is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. About Ballotpedia Ballotpedia is a mission-driven organization dedicated to providing Americans with accurate, relevant, and unbiased information about politics, elections, and public policy. Our mission is to ensure that the only unknown on your ballot is who gets your vote. We value innovation, humility, intellectual curiosity, drive, and a collaborative spirit and are committed to continuously improving our offerings to better serve our audiences, readers, and candidates.