AMERICAN READING COMPANY INC

Role Description We are seeking a hands-on, process-oriented Manager of Accounts Payable Processes to transform and optimize our accounts payable function. This role is ideal for someone who enjoys bringing order to complexity, thrives in environments that require rebuilding and documenting processes, and has the leadership skills to drive operational excellence. The successful candidate will partner across Finance, Procurement, and business operations to standardize workflows, improve internal controls, enhance system utilization, and build a scalable AP operation. This individual should be equally comfortable rolling up their sleeves to resolve day-to-day issues while designing long-term solutions. Key Responsibilities - Process Transformation - Assess current Accounts Payable processes and identify opportunities for improvement. - Design, document, and implement standardized end-to-end AP procedures. - Develop and maintain comprehensive process documentation, policies, and training materials. - Establish best practices, internal controls, and performance metrics for the AP function. - Lead continuous improvement initiatives focused on efficiency, accuracy, and scalability. - Accounts Payable Operations - Oversee daily AP operations to ensure timely and accurate invoice processing and vendor payments. - Resolve complex invoice, purchase order, and payment issues. - Partner with Procurement and business stakeholders to improve purchasing and payment workflows. - Monitor aging, vendor statements, and payment cycles to ensure strong vendor relationships. - Support month-end and year-end close activities related to Accounts Payable. - Expense Management - Administer the company's Travel & Expense (T&E) program. - Review and approve employee expense reports for policy compliance. - Maintain and update T&E policies and procedures. - Identify opportunities to simplify and automate expense reporting. - Systems and Automation - Serve as the functional lead for AP-related systems, including Sage ERP and HighRadius. - Partner with IT and Finance leadership to optimize workflows, automation, and system configurations. - Identify opportunities to leverage technology to reduce manual work and improve reporting. - Participate in system implementations, upgrades, testing, and user training. - Leadership and Collaboration - Build trust and credibility while leading change within the AP organization. - Coach team members on standardized processes and continuous improvement. - Collaborate with Accounting, FP&A, Procurement, Treasury, and Operations to improve cross-functional processes. - Foster a culture of accountability, customer service, and operational excellence. Qualifications - 7+ years of progressive Accounts Payable experience. - Demonstrated experience leading AP process improvement or transformation initiatives. - Experience creating process documentation, SOPs, and operational manuals. - Strong understanding of internal controls and accounting principles. - Experience administering corporate Travel & Expense programs. - Advanced ERP experience, preferably Sage. - Experience working with AP automation platforms such as HighRadius. - Strong analytical, organizational, and problem-solving skills. - Excellent written and verbal communication skills.

Job DetailsPosition Type: Part TimeJob Title: Accounts Receivable (AR) Specialist – Part Time Location: Remote or In Person Department: Finance Job Summary: American Reading Company (ARC) is seeking a detail-oriented and proactive Accounts Receivable (AR) Specialist to join our finance team. The AR Specialist will work closely with the sales team and school districts to ensure timely collection of payments, maintain accurate records, and support the overall financial health of the organization. Key A/R Responsibilities: Collaborate with Sales Team: Work alongside the sales team to understand customer contracts and billing schedules, ensuring accurate and timely invoicing. Customer Communication: Engage with school districts and other customers to follow up on outstanding invoices, resolve billing issues, and facilitate prompt payment. Payment Processing: Accurately record and process incoming payments, ensuring all transactions are documented and reconciled. Account Reconciliation: Regularly review and reconcile customer accounts to ensure accuracy and completeness. Dispute Resolution: Address and resolve any discrepancies or disputes related to invoices and payments in a professional and timely manner. Compliance: Ensure all AR activities comply with company policies and relevant regulations. Support: Provide support to the finance team with month-end closing activities and audits as needed. Skills: Strong communication and interpersonal skills. Excellent organizational and time management skills. Attention to detail and accuracy. Ability to work independently and as part of a team. Pay Rate: $21 per hour Position Type: Part-Time Qualifications