Title: Program Manager, Coastal Resilience Convening and Events
Location: Prospect St,301
Job Description:
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!
Overview
This program manager (PM) position plays a key role in designing and implementing the convening and field components of a novel capacity development program focused on nature-based solutions for coastal resilience in the United States. Supported by the National Fish and Wildlife Foundation (NFWF), the program will provide grantees of NOAA’s Coastal Resilience Regional Challenge (CRRC) with project assistance through a blended learning experience that combines online and field-based training with a dynamic Community of Practice.
This PM position is based within the Environmental Leadership & Training Initiative (ELTI) at the Yale School of the Environment (YSE) in New Haven, CT. ELTI is a global capacity development program focused on conserving and restoring tropical forest landscapes, including coastal ecosystems. The PM will also work closely with faculty and staff from the Yale Center for Natural Carbon Capture (YCNCC), a Yale research hub dedicated to advancing the science of natural climate solutions and ELTI’s primary partner for this program. A central responsibility of the position will be managing event logistics, vendor relationships, participant travel, and operational systems to ensure high-quality delivery of in-person and field-based convenings, which will require working closely with faculty and staff from ELTI, YCNCC, NFWF, NOAA, and external partners to ensure that national and regional convening event execution aligns with programmatic goals and participant needs.
Implements and manages logistics for a national convening and four regional convenings supporting coastal resilience initiatives, including planning timelines and tracking deliverables. Plans and executes event logistics, including venue sourcing, lodging coordination, transportation planning, and field visit logistics for participants and program staff. Manages participant and staff travel, accommodations, and logistics to ensure a seamless and high-quality convening experience, including booking coordination, communication of travel requirements, and troubleshooting travel-related issues. Develops and maintains strong, collaborative relationships with vendors and service providers, including venues, transportation providers, caterers, and other event-related contractors. Supports contracting and procurement processes, including preparing requisitions and liaising with subcontracted event management or conference service providers. Administers participant registration systems, including setup, tracking registrations, managing participant data, and ensuring accurate reporting. Develops and manages participant communications related to convenings, including travel guidance, event preparation materials, and on-site coordination information.
Manages on-site event logistics execution, including coordination of operational details and troubleshooting issues in real time. Manages financial and administrative processes associated with convenings, including submitting requisitions, tracking expenses, and reconciling expense reports. Maintains systems to track event logistics, participation, and outputs, and prepares summary reports for program leadership and funder reporting requirements. Collaborates closely with instructional and facilitation teams to ensure convening logistics, field activities, and participant engagement strategies related to convenings is in alignment with programmatic objectives. May perform other duties as assigned.
Required Skills and Abilities
1. Demonstrated experience in event planning or logistics management, including coordinating complex, multi-day events and strong organizational and project management skills, with the ability to manage multiple events and timelines simultaneously.
2. Experience working with vendors and managing service providers and excellent written and verbal communication skills, including managing participant communications and logistics coordination.
3. Ability to troubleshoot and resolve issues in real time in dynamic event environments.
4. Proficiency in Microsoft Office Suite and familiarity with registration platforms or event management tools.
5. Strong attention to detail and ability to manage complex logistical information.
Preferred Skills and Abilities
1. Experience planning national or regional convenings, workshops, or conferences.
2. Familiarity with Yale procurement, travel, and expense systems (or similar institutional systems).
3. Experience managing participant travel, including group bookings and reimbursements.
4. Experience coordinating field-based events or site visits.
5. Familiarity with coastal resilience, climate adaptation, or nature-based solutions
Preferred Education and Experience
Bachelor’s degree in event management, hospitality, public administration, environmental studies, or a related field and two to four years of related professional experience, or an equivalent combination of education and experience.
Principal Responsibilities
1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget. 5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content. 8. May perform other duties as assigned. Required Education and Experience Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience.
Job Category
Professional
Bargaining Unit
NON
Compensation Grade
Administration & Operations
Compensation Grade Profile
Supervisor; Senior Associate (P5)
Salary Range
$68,000.00 - $120,500.00
Time Type
Full time
Duration Type
Staff Fixed Duration (Fixed Term)
Work Model
Hybrid
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
