• Own task management in ClickUp, keeping the team and clients on track with deadlines, reminders, and follow-ups • Follow up proactively on open tasks to make sure nothing slips and no one is left waiting • Support the team in managing multiple active projects simultaneously across various client accounts • Facilitate meeting agendas and drive follow-through on action items with cross-functional teams • Write and produce blog content and website copy using Copy.ai from SEO outlines — this is a core, recurring weekly responsibility • Copy edit all content to ensure it is polished, accurate, and publish-ready on blogs and websites • Support the SEO team with content coordination, tracking, and deadline management • Review client websites on both mobile and desktop, flagging problems or suggestions for the web development team • Conduct QA testing on new websites across various stages of development • Light UX and content checks — you are not making the changes, just identifying and communicating what needs to be addressed • Write client-facing emails and respond to inquiries in a timely, professional manner • Follow up with clients via email or phone as needed to keep projects moving • Represent the agency with a polished, confident, and solution-oriented communication style

• Serve as the primary project manager to customers while coordinating multiple, simultaneous implementations of SwiftConnect products • Foster strong relationships with customers, acting as a trusted advisor throughout the project lifecycle • Work collaboratively with customers to understand their requirements and goals, and ensure they receive the highest level of support and satisfaction throughout their entire customer journey • Collaborate with customers and internal teams to define project objectives and scope • Manage multiple customer projects from initiation to launch, ensuring projects are on time, within scope and budget • Oversee the entire project lifecycle, including planning, execution, and closure • Keep accurate and up-to-date customer records in our Project Management and CRM systems

• Manage and coordinate construction project documentation utilizing Procore and other project management platforms • Maintain or obtain Procore Integrator-level certification through company-approved training • Process and manage Submittals, RFIs, COPs, change documentation, and other construction records through Procore • Maintain and track all compliance documentation required for local, state, and federal jurisdictions • Organize, track, and archive all project-related files, drawings, correspondence, and records in accordance with company standards • Prepare and distribute meeting agendas and minutes using Procore or client-preferred platforms • Coordinate project scheduling milestones, equipment procurement, deliveries, and related logistics • Assist Project Managers in maintaining project schedules and supporting successful project execution • Assist with preparation and organization of documentation required for project invoicing • Support subcontract administration, including tracking subcontract documents, budgets, cost analysis, monthly accruals, cost forecasting, and reporting • Process and track invoices, purchase orders, change orders, and project expenditures to ensure accuracy, approvals, and timely payment • Provide daily administrative support to the construction team, including document preparation, correspondence, scheduling meetings, and invoice processing • Coordinate, prepare, and distribute bid packages • Assist with identifying and pre-qualifying subcontractors • Manage bid-related RFIs and issue addenda as required • Compile bid responses and prepare bid tabulations for review • Track and manage the project closeout process from substantial completion through final documentation • Organize and submit closeout documents in accordance with regulatory and contractual requirements • Provide routine project reporting, documentation support, and technical assistance • Foster positive and professional working relationships with internal teams, subcontractors, and clients • Demonstrate flexibility in work schedule to support project demands • Perform additional duties as assigned.

Role Description Do you love digital marketing, copy editing, and working with people who are knowledgeable in a supportive environment? You might be in the right place. We believe passion is the key to happiness, teamwork, and productivity. We are looking for someone who is passionate about marketing, helping others, and being the best version of themselves every day. We are a fast-moving, design-forward, quality-obsessed digital agency, and we are adding a dedicated, initiative-taking Marketing Project Coordinator to our growing team. This role sits at the intersection of project coordination, content production, and client communication — and the right person will thrive on keeping everything organized, on time, and polished. What You Will Be Doing - Task & Project Coordination — ClickUp - Own task management in ClickUp, keeping the team and clients on track with deadlines, reminders, and follow-ups. - Follow up proactively on open tasks to make sure nothing slips and no one is left waiting. - Support the team in managing multiple active projects simultaneously across various client accounts. - Facilitate meeting agendas and drive follow-through on action items with cross-functional teams. - Content Writing & Copy Editing - Write and produce blog content and website copy using Copy.ai from SEO outlines — this is a core, recurring weekly responsibility. - Copy edit all content to ensure it is polished, accurate, and publish-ready on blogs and websites. - Support the SEO team with content coordination, tracking, and deadline management. - Website QA & Review - Review client websites on both mobile and desktop, flagging problems or suggestions for the web development team. - Conduct QA testing on new websites across various stages of development. - Light UX and content checks — you are not making the changes, just identifying and communicating what needs to be addressed. - Client Communication - Write client-facing emails and respond to inquiries in a timely, professional manner. - Follow up with clients via email or phone as needed to keep projects moving. - Represent the agency with a polished, confident, and solution-oriented communication style. Qualifications - 3 to 5 years of experience in program or project coordination within a digital agency, SaaS, or marketing operations environment. - Systems thinker who can see the big picture and the details simultaneously — comfortable orchestrating multiple projects without losing the thread. - Excellent communicator — crisp written updates, confident on Zoom, and professional with clients. - Proactive problem-solver who anticipates needs and removes blockers before they become fires. - Comfortable facilitating meetings and driving follow-through across teams. - Data-curious — can interpret metrics, trends, and capacity signals to inform decisions. - Thrives in a fast-moving, quality-obsessed team where deadlines are non-negotiable. Requirements - ClickUp (required — no training provided). - Copy.ai (essential — used daily for blog and content writing). - Mailchimp. - Google Suite. - Zoom. - Slack. - Phone / Client Calls. - Copywriting & Copy Editing. - WordPress / Elementor. Benefits - Attend the weekly team meeting every Monday at 8:00 AM PST — no exceptions. - Must live in the Continental United States and work in PST. - Comfortable with PST-time zone deadlines and calendar management. - Responsive with clients via email and phone. You Will Love This Role If... - Checking items off a list genuinely satisfies you. - Deadlines are your best friend, not your stress. - You see a gap in a process and you fill it — without being asked. - You take pride in content that is clean, polished, and ready to publish. - You bring ideas to the table and are not just waiting to be told what to do. This is a full-time role. Up to $7/hr. 100% Remote.