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Executive Assistant to the CEO

Executive AssistantExecutive AssistantOtherRemoteTeam 201-500Since 2015H1B SponsorCompany SiteLinkedIn

Location

United States

Posted

108 days ago

Salary

0

No structured requirement data.

Job Description

Executive Assistant to the CEO

Automox

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role involves supporting the CEO and leadership team by managing priorities, internal events, optimizing executive calendars, coordinating board engagement, overseeing T&E, and ensuring seamless day-to-day operations across a growing software company. - Serve as a trusted partner to the CEO, managing calendars, meetings, travel, and communications - Coordinate scheduling and logistics for the leadership team as needed, including quarterly offsites - Prepare meeting materials, agendas, notes, and follow-ups - Help prioritize incoming requests and ensure critical items are handled efficiently - Act as a point of contact between the CEO, internal teams, and external partners - Track action items, deadlines, and key initiatives to help leadership stay aligned - Assist with internal communications and documentation - Support special projects and ad-hoc initiatives as needed - Help improve internal processes and workflows as the company grows - Plan and execute company offsites, leadership retreats, and internal events (virtual and in-person) - Manage logistics including venues, travel, lodging, agendas, vendors, catering, and budgets - Partner with leaders to design agendas that support team alignment and company goals - Ensure events run smoothly from planning through execution and follow-up - Maintain timelines, checklists, and post-event retrospectives Qualifications - 5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role - Experience supporting senior executives, ideally in a startup or small company environment - Strong organizational and time-management skills with exceptional attention to detail - Excellent written and verbal communication skills - Proven ability to handle confidential information with discretion - Comfort juggling multiple priorities and shifting deadlines Requirements - Experience in a software or technology company - Event planning or offsite/retreat planning experience - Familiarity with tools such as Google Workspace, Slack, Zoom, Notion, Asana, or similar - Experience working with distributed or hybrid teams Benefits - Competitive compensation and benefits - Equity for Full-Time Employees - 401K Match - Flexible PTO, generous sick time policy - Comprehensive Health Plans with generous employer contributions - 100% Company-paid Short Term/Long Term Disability and Life Insurance - Company HSA Contribution: $100-$200 per month based on tier - $25 per month Lifestyle Spending Account - Internet Reimbursement - $50/month - $500 Home office stipend - $10k Adoption Benefit - Comprehensive Family Planning Covered on Meritian Medical Plan

Job Requirements

  • 5+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
  • Experience supporting senior executives, ideally in a startup or small company environment
  • Strong organizational and time-management skills with exceptional attention to detail
  • Excellent written and verbal communication skills
  • Proven ability to handle confidential information with discretion
  • Comfort juggling multiple priorities and shifting deadlines
  • Experience in a software or technology company
  • Event planning or offsite/retreat planning experience
  • Familiarity with tools such as Google Workspace, Slack, Zoom, Notion, Asana, or similar
  • Experience working with distributed or hybrid teams

Benefits

  • Competitive compensation and benefits
  • Equity for Full-Time Employees
  • 401K Match
  • Flexible PTO, generous sick time policy
  • Comprehensive Health Plans with generous employer contributions
  • 100% Company-paid Short Term/Long Term Disability and Life Insurance
  • Company HSA Contribution: $100-$200 per month based on tier
  • $25 per month Lifestyle Spending Account
  • Internet Reimbursement - $50/month
  • $500 Home office stipend
  • $10k Adoption Benefit
  • Comprehensive Family Planning Covered on Meritian Medical Plan

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