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Executive Assistant

Executive AssistantExecutive AssistantFull TimeRemoteLeadTeam 10,001+Since 2017H1B SponsorCompany SiteLinkedIn

Location

United States

Posted

3 days ago

Salary

$50K - $76K / year

Seniority

Lead

High School7 yrs expEnglish

Job Description

Executive Assistant

Conduent

• Manage complex calendars, meetings, travel, and expenses for the EVP, General Counsel & Secretary and SVP, Global Shared Services. • Anticipate executive needs, prioritize competing demands, and ensure leaders are prepared for key meetings and business activities. • Handle highly confidential information with professionalism and discretion. • Support the CEO’s Executive Assistant with backup coverage as needed. • Provide executive support to the EVP, General Counsel & Secretary. • Coordinate Board of Directors and Committee meetings, including scheduling, logistics, agendas, and materials. • Prepare Board books, resolutions, meeting minutes, and governance documentation. • Maintain corporate minute books and official records. • Manage the Legal department inbox and ensure timely routing of requests. • Support corporate governance, compliance, enterprise risk, and record retention requirements. • Provide executive support to the SVP, Global Shared Services. • Coordinate leadership meetings, operational reviews, and department activities. • Maintain organizational documentation and facilitate communication across teams. • Support onboarding, leadership events, and employee engagement initiatives. • Serve as a primary liaison for executives, Board members, outside counsel, and internal stakeholders. • Draft and edit executive correspondence and business communications. • Build effective partnerships across the organization.

Job Requirements

  • High school diploma required; Associate's or Bachelor's degree preferred.
  • 7+ years of Executive Assistant experience supporting C-suite or senior executives, preferably in a corporate legal, corporate governance, corporate secretary, or publicly traded company environment.
  • Experience supporting Board of Directors and Committee activities at a publicly traded company, including Board books, meeting minutes, and corporate records.
  • Proven ability to manage multiple executives, prioritize competing demands, and work independently in a fast-paced environment.
  • Advanced Microsoft Office 365 skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
  • Exceptional organizational, communication, and interpersonal skills with meticulous attention to detail.
  • Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.

Benefits

  • health insurance coverage
  • voluntary dental and vision programs
  • life and disability insurance
  • a retirement savings plan
  • paid holidays
  • paid time off (PTO) or vacation and/or sick time

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