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Transactions Analyst
Location
Canada
Posted
3 days ago
Salary
0
Seniority
Mid Level
Job Description
Transactions Analyst
AGNT
• This position coordinates the flow of documentation from the agent to the office, to the solicitors and other real estate companies involved in the contract. • It requires maximum attention to detail and high organizational skills. • This person must give high attention to the details of the contract and the flow of information. • Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing. • Additionally processing listing contracts when necessary. • Review Contracts and accompanying docs in Skyslope, perform data entry into BackOffice, calculate commissions accurately, verify MLS data. • Process all types of transactions, including but not limited to: Residential, Commercial, Leases, Service/Fee Agreements, Referrals, Cancellations. • Request further documentation from agents when necessary by marking the item as Required in Skyslope. • Confirm that all required documentation is in Skyslope before closing. • Follow-up with agents when paperwork is missing. • Escalate to a managing broker when necessary. • Generate Trade Records and provide a copy to the agent. • Ensures Deposit info entered in BackOffice is accurate and that the clients funds have been deposited into the trust account on time. • Convey accurate instructions/invoices and accompanying paperwork to solicitors and outside brokerages in a timely manner. • Report outstanding issues to the Provincial Transaction Team Lead. • Follow all procedures as outlined by the Team Lead. • Maintaining personal and central conveyance emails, responding to agents, staff and external inquiries in a timely and professional manner. • Ensures files have final sign off by Provincial Administrator Broker, if applicable. • Communicate with the payouts department to facilitate funds being sent to lawyers and commissions being releasable to agents and outside brokerages. • Attend Orientation/Training, FINTRAC training, Team Meetings, Provincial and National Meetings, and Monthly Training Sessions with the Transaction Team.
Job Requirements
- High school diploma required or equivalent years of applicable experience
- 2+ years of experience in real estate transactions processing required
- Computer experience essential
- Real Estate/Legal conveyancing experience strongly preferred
- Basic knowledge of the Canadian Real Estate Transaction requirements & provincial processes
- Knowledge of G-Suite, Skyslope, LoneWolf(BackOffice), HubSpot an asset
- Must be responsible, dependable and trustworthy
- Task-oriented, organized, pays attention to details, follows systems, team-worker
- Ability to build relationships with Agents, Lawyers, Notaries, Managing Brokers
- Works well under time restraints and in a fast paced environment
- Remain adaptable and willing to help out where needed when the designated board is changed or the range expanded by the Team Lead or Transaction Manager
- Able to carry upwards of 200-300 transactions within the process.
- The TS must have the ability to process an average of 35 new deals per week within their assigned board(s).
Benefits
- Employer paid Medical coverage
- Dental & Vision benefits
- Company supplied equipment; laptop, monitor, headset
- RRSP with up to a 4% match
- Fully remote environment
- Amazing company culture
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