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A physician-led-and-owned healthcare delivery organization, Vituity offers integrated, acute care expertise in the areas of anesthesiology, emergency medicine,
Administrative Coordinator
Location
United States
Posted
109 days ago
Salary
0
No structured requirement data.
Job Description
Administrative Coordinator
Vituity
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role involves supporting the assigned department through various administrative tasks and communication responsibilities. - Communicate messages, inquiries, and issues effectively and professionally. - Complete a broad variety of administrative tasks, including: - Managing an active calendar of appointments - Completing expense reports - Composing and preparing confidential correspondence - Arranging complex travel plans and itineraries - Compiling documents for travel-related meetings - Prepare professional reports and presentations as directed. - Manage daily administrative duties to enhance efficient workflow. - Assist leadership with calendar support, including: - Scheduling internal/external meetings - Reviewing calendars for conflicts - Accepting/declining meetings on behalf of leaders - Providing reminders of meetings and logistics - Make travel arrangements in accordance with policy. - Prepare and edit correspondence, communications, presentations, and other documents. - File and retrieve documents and reference materials. - Conduct research and analyze data for reports and documents. - Initiate follow-ups for specific leadership initiatives. - Answer and screen phone calls professionally. - Work with department leaders to develop necessary materials. - Coordinate staff meetings/events/conference calls as instructed. - Review operating practices and implement improvements. - Utilize and enter data into all department databases. - Coordinate regional department activities as directed. - Maintain Reporting, Time and Expenses, Project Status Reports, and Budget Reports. - Collect and analyze data to produce weekly and monthly specialized reports. - Coordinate seminars/meetings and assist with registration and attendee contact. - If supporting the Marketing department, duties include: - Serve as the primary point of contact for requests from other departments. - Maintain the marketing requests distribution list. - Update and maintain essential marketing documents and media assets. - Support campaign planning and execution efforts. - Coordinate the development of product materials and documents. - Attend project meetings and take minutes. - Support a variety of special projects with organizational impact. - Support planning efforts for enterprise-wide meetings and events. Qualifications - High School Diploma or GED equivalent required. - Two (2) years of administrative or office support experience required. - 3-4 years of increasingly complex administrative support & project coordination experience preferred. - Previous experience supporting a Marketing team preferred if assigned to the Marketing department. - Previous customer service experience preferred. - Ability to work independently and within a team setting. - Detail-oriented and organized with the ability to juggle multiple tasks. - General knowledge of administrative procedures and standard business office practices. - Strong customer service skills with client interactions. - Strong analytical skills and oral/written communication skills. - Ability to handle detailed work accurately and quickly. - Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. - If in the Business Development department, proficiency in content authoring tool – Captivate. - If in the Learning & Development department, ability to create e-learning courses. Benefits - Superior health plan options. - Dental, Vision, HSA/FSA, Life and AD&D coverage, and more. - Top Tier 401(k) retirement savings plans with a $1.20 match for every dollar up to 6%. - Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical. - Student Loan Refinancing Discounts. - Professional and Career Development Program. - EAP, travel assistance, and identity theft included. - Wellness program. - Purpose-driven culture focused on improving lives.
Job Requirements
- High School Diploma or GED equivalent required.
- Two (2) years of administrative or office support experience required.
- 3-4 years of increasingly complex administrative support & project coordination experience preferred.
- Previous experience supporting a Marketing team preferred if assigned to the Marketing department.
- Previous customer service experience preferred.
- Ability to work independently and within a team setting.
- Detail-oriented and organized with the ability to juggle multiple tasks.
- General knowledge of administrative procedures and standard business office practices.
- Strong customer service skills with client interactions.
- Strong analytical skills and oral/written communication skills.
- Ability to handle detailed work accurately and quickly.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- If in the Business Development department, proficiency in content authoring tool – Captivate.
- If in the Learning & Development department, ability to create e-learning courses.
Benefits
- Superior health plan options.
- Dental, Vision, HSA/FSA, Life and AD&D coverage, and more.
- Top Tier 401(k) retirement savings plans with a $1.20 match for every dollar up to 6%.
- Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical.
- Student Loan Refinancing Discounts.
- Professional and Career Development Program.
- EAP, travel assistance, and identity theft included.
- Wellness program.
- Purpose-driven culture focused on improving lives.
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