Role Description The Sr. Payroll Specialist plays a critical role in delivering accurate, timely, and compliant payroll for employees across the United States and Canada. In this role, you will serve as a trusted Workday Payroll subject matter expert, supporting end-to-end payroll operations, compliance, audits, reporting, system enhancements, and process improvements. This is an exciting opportunity for a payroll professional who thrives in a fast-paced, high-impact environment and enjoys solving complex payroll challenges while partnering across functions to improve processes and drive operational excellence. What you will do in this role - Process end-to-end bi-weekly and off-cycle payrolls for U.S. and Canadian employees, including hourly and salaried populations. - Review and validate payroll inputs such as time records, salary changes, new hires, terminations, leaves of absence, deductions, garnishments, and manual adjustments. - Support payroll activities involving regular pay, overtime, shift differentials, bonuses, commissions, severance, retroactive pay, equity-related compensation, and other special payments. - Review payroll totals and support accurate hand-off to Treasury and Accounting. - Ensure payroll data is prepared, validated, and transmitted accurately and on time to internal partners and external payroll providers. - Support manual checks, voids, stop payments, reversals, and reissues as needed. - Ensure compliance with applicable U.S. federal, state, and local payroll laws as well as Canadian federal and provincial payroll legislation. - Support payroll compliance activities related to tax withholding, garnishments, third-party remittances, pension and benefit deductions, and wage and hour requirements including FLSA. - Stay current on legislative and regulatory changes impacting payroll in the U.S. and Canada and help implement required process or system updates. - Support year-end payroll activities, including reporting and filings such as W-2s, W-2Cs, T4s, T4A, and RL1s, where applicable. - Perform pre-payroll and post-payroll audits to validate payroll results, deductions, tax treatment, and gross-to-net accuracy. - Investigate payroll variances, identify root causes, and resolve discrepancies before payroll finalization and financial close. - Serve as a Workday Payroll SME for North American payroll operations, supporting system integrity, testing, validation, and payroll-related changes. - Partner with HRIS, Tax, Finance, and vendors on system enhancements, upgrades, integrations, issue resolution, and testing cycles. - Run standard and ad hoc payroll reports in Workday and help ensure data accuracy across payroll, timekeeping, and related interfaces. - Support payroll processing for equity-based compensation transactions, including restricted stock, stock options, and employee stock purchase plan activity. - Respond to payroll escalations with professionalism, accuracy, and urgency while communicating clearly with stakeholders. - Help identify trends in payroll tickets, recurring issues, control gaps, and opportunities for automation and process improvement. - Participate in maintaining and updating payroll documentation, standard operating procedures, training materials, and process guides. - Provide guidance, knowledge sharing, and training to peers, junior team members, and new hires on U.S. and Canadian Workday payroll processes. Qualifications - 4–5+ years of progressive Canadian and US payroll experience in a large, multi-state and multi-provincial environment. - Demonstrated experience processing payroll for both the United States and Canada. - Strong hands-on experience with Workday Payroll. - Experience managing complex payroll scenarios involving taxes, garnishments, deductions, audits, reconciliations, and year-end processing. - Strong understanding of U.S. federal, state, and local payroll requirements and Canadian federal and provincial payroll legislation. - Ability to manage multiple priorities and complex payroll issues with a high level of accuracy and accountability. - Comfortable working both collaboratively in a team environment and independently with minimal supervision. - Advanced Microsoft Excel skills, including formulas, lookups, pivot tables, macros, data validation, and reconciliation analysis. - Ability to clearly and effectively train others on payroll processes and develop SOPs, job aids, process documentation, and training materials. - Effective communication across teams and confidence in partnering with HR, Finance, Accounting, Treasury, Tax, HRIS, Shared Services, and external vendors. Requirements - CPP, FCP or PCP certification (preferred). - Bachelor’s degree in Accounting, Finance, Human Resources, Business, or a related field (preferred). - Experience with ADP Smart Compliance and related support tools (preferred). - Experience supporting payroll-related system enhancements, integrations, and testing cycles (preferred). - Exposure to equity-based compensation payroll processing in Workday (preferred). Benefits - Medical, dental, and vision insurance. - Comprehensive employee assistance program. - 401(k) retirement savings plan. - Paid time off and holidays. - Paid learning days.

Role Description Assist in the mechanisms to support accurate and timely employee payment and maintenance of records. This includes processing payroll, maintaining employee data, handling payroll questions, and completing any other tasks necessary for monitoring and overseeing a company's payroll process. - Coordinate with HR and Management about changes in payroll, such as corrections, terminations, and new hires. - Act as a liaison to the human resources department and the accounting department as it corresponds to payroll operations. Essential Duties - Process hospital biweekly Kronos timesheets in accordance with Wage and Hours and company policies and procedures. - Process all prior pay period adjustments including overpayments. - Enter all off-cycle checks in Kronos historical. - Process other financial compensations or deductions (e.g. bonuses, LOA supplemental pay, merit retro payments). - Communicate with hospital staff regarding payroll processing as it relates to union contracts. - Answer employees, managers, and directors' questions or complaints about salaries and payments. - Prepare excel spreadsheets for HR on all off-cycle checks containing absence hours usage. - Coordinate with HR about changes in employee’s payroll information. - Check payroll information for accuracy and ensure all relevant paperwork is in order. - Produce reports for upper management upon request. - Work with authorities (UPC) on audits or requests. - Perform analysis of payroll information. - Responsible for maintaining security of information: e.g. salary, staff, and legal information in a confidential nature. - Maintain established hospital and regulatory requirements and records. - Calculate employee termination checks and work closely with University Payroll to ensure accurate and timely processing of final payments. - Perform other payroll-related duties and assist with other projects as assigned. Qualifications - Req High School or equivalent. - Pref Associate’s Degree in a related field or equivalent experience to substitute Associate's education. - Req 1-3 years of hospital payroll background or proven experience as a payroll coordinator or similar role. - Req Knowledge/comfortable with Excel, processing timesheets, processing payroll adjustments, and strong communication skills. - Req Attention to detail and outstanding analytical and numerical skills. - Req Fire Life Safety Training (LA City) - If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date (Required within LA City only). Benefits - The hourly rate range for this position is $34.32 - $56.19. - Consideration factors include the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, and federal, state, and local laws. Company Description Keck Hospital of USC, a 343-bed acute care hospital, provides exceptional and innovative care for complex medical and surgical conditions across a wide range of specialties. The hospital’s world-renowned physicians deliver compassionate, customized, patient-centered care and treat the most acutely ill patients with highly innovative techniques and treatment plans. As a leading academic medical center, hundreds of clinical trials are currently taking place at Keck Hospital and its affiliated research institutions, giving patients access to novel and promising therapies that are generally not available elsewhere. Every day at Keck Hospital, physicians, nurses, and staff go beyond the science of exceptional medicine to bring patients breakthroughs in the art of caring. Join this world-class team providing highly specialized care, up-to-the-minute research, and innovative clinical trials.

Role Description Assist in the mechanisms to support accurate and timely employee payment and maintenance of records. This includes processing payroll, maintaining employee data, handling payroll questions, and completing any other tasks necessary for monitoring and overseeing a company's payroll process. - Coordinate with HR and Management about changes in payroll, such as corrections, terminations, and new hires. - Act as a liaison to the human resources department and the accounting department regarding payroll operations. Essential Duties - Process hospital biweekly Kronos timesheets in accordance with Wage and Hours and company policies and procedures. - Process all prior pay period adjustments including overpayments. - Enter all off-cycle checks in Kronos historical. - Process other financial compensations or deductions (e.g. bonuses, LOA supplemental pay, merit retro payments). - Communicate with hospital staff regarding payroll processing as it relates to union contracts. - Answer employees, managers, directors' questions or complaints about salaries and payments. - Prepare excel spreadsheets for HR on all off-cycle checks containing absence hours usage. - Coordinate with HR about changes in employee’s payroll information. - Check payroll information for accuracy and ensure all relevant paperwork is in order. - Produce reports for upper management upon request. - Work with authorities (UPC) on audits or requests. - Perform analysis of payroll information. - Responsible for maintaining security of information: e.g. salary, staff, and legal information in a confidential nature. - Maintain established hospital and regulatory requirements and records. - Calculate employee termination checks and work closely with University Payroll to ensure accurate and timely processing of final payments. - Perform other payroll related duties and assist with other projects as assigned. Qualifications - Req High School or equivalent. - Pref Associate’s Degree in a related field or equivalent experience to substitute Associate's education. - Req 1-3 years of hospital payroll background or proven experience as a payroll coordinator or similar role. - Req Knowledge/comfortable with Excel, processing timesheets, processing payroll adjustments, and strong communication skills. - Req Attention to detail and outstanding analytical and numerical skills. - Req Fire Life Safety Training (LA City) - If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date (Required within LA City only). Benefits - The hourly rate range for this position is $34.32 - $56.19. - Consideration factors include scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, and external market and organizational considerations. Company Description Keck Hospital of USC, a 343-bed acute care hospital, provides exceptional and innovative care for complex medical and surgical conditions across a wide range of specialties. The hospital’s world-renowned physicians deliver compassionate, customized, patient-centered care and treat the most acutely ill patients with highly innovative techniques and treatment plans. As a leading academic medical center, hundreds of clinical trials are currently taking place at Keck Hospital and its affiliated research institutions, giving patients access to novel and promising therapies that are generally not available elsewhere. Every day at Keck Hospital, physicians, nurses, and staff go beyond the science of exceptional medicine to bring patients breakthroughs in the art of caring. Join this world-class team providing highly specialized care, up-to-the-minute research, and innovative clinical trials.

Role Description The Payroll Coordinator is responsible for time clock administration, bank deposits, payroll processing, and various accounting activities. - Prepare and enter all bi-weekly payroll data for payroll including new hires, terms, benefits, and changes. - Process bi-weekly payroll including entering bonus, commission, etc. data for payroll. - Prepare time clock information for payroll including edits, vacations, and miscellaneous reports. - Input and maintain employee records in all required databases. - Maintain PTO accrual records. - Help ensure payroll practices meet government compliance. - Assist with variable compensation tasks as assigned. - Process cash flow statement for bi-weekly payroll deposit, taxes, HSA, 401k payments, etc. - Prepare all bank deposits, code miscellaneous deposits, and key into general ledger. - Respond to internal and external employee inquiries related to payroll, resolve moderately complex issues and problems, and refer more complex issues to higher level staff. - Create and maintain standard of work for payroll processes. - Responsible for the protection and confidentiality of all sensitive data including, but not limited to, medically related items, payroll, and HR issues. - Accurately maintain documentation and comply with administrative procedures in a timely basis to include time entry. - Attend required company and departmental meetings. - Act in accordance with Marco policies and procedures as set forth in the Employee Handbook. - Perform other related duties as assigned. Qualifications - An associate degree and one year of related experience; or equivalent combination of education and experience. - Proficiency with business collaboration tools such as MS Office applications and Outlook. - Superior internal and external customer service and communication skills. - Enthusiastic, dedicated to the challenge of helping other people. - Demonstrates attention to detail. - Strong ability to exercise independent judgment and discretion regarding confidential matters. - Self-starter, works with general supervision with motivation to learn. - Excellent organizational and time/task management skills with the ability to prioritize tasks, work within a defined timeline, and operate with changing priorities. - Function collaboratively as part of a fast-paced, client-oriented team. Requirements - Schedule: M-F 8:00 AM to 5:00 PM - Setup: Remote, Project-based (August to October) Benefits - Training, career growth, and global exposure - A collaborative and supportive team culture