• Maintains and manages school records in an organized manner; • Coordinates with registrars for missing documents; • Ensures that all students have current information and files are complete as required by state’s Department of Education (DOE); • Processes requests for records from outside School Systems/Agencies within the prescribed time; • Assists in regular file reviews to ensure compliancy including verifying the presence of documents; • Contacts School districts to acquire student records information for identification of at-risk as needed; • Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job-related matters; • Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at-risk indicators; • Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately; • Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).

• Maintains Trauma Registry • Abstracts required information into the Trauma Registry and coordinates the reporting of data to the Department of State Health Services Trauma Registry • Demonstrates knowledge of procedures necessary for developing and maintaining the trauma registry database • Facilitates and manages the process for identifying trauma patients in the hospital data system utilizing the EPIC data import • Identifies issues related to performance improvement and identifies trends • Prepares data reports for Trauma Committee, M&M, and trauma site visits • Performs regular data entry quality checks between registry staff • Provides opportunities and strategies for improvement of registry system and/or services

Role Description The Legends Virtual Academy (LVA) Liaison serves as the primary point of coordination between the district's virtual school program and traditional (brick-and-mortar) schools. This role ensures accurate and timely transfer of student records, supports enrollment and withdrawal processes, and facilitates clear communication among schools, staff, students, and families. The position plays a key role in maintaining continuity of student services across learning environments. Qualifications - High school diploma. Secretarial training and successful experience in the same or similar capacity for two or more years preferred. - Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002-457. - Knowledge of general office procedures related to organization, filing, preparation of documents, computer software programs including spreadsheets, word processing, databases, presentation software, etc. - Demonstrated proficiency in oral and written communication skills. - Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups. - Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames. - Comprehensive knowledge of office management, office procedures, correspondence, scheduling, reporting, and business communication. - Comprehensive knowledge of school system policies and procedures. - Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information. - Excellent business English, grammar, spelling, and punctuation. - Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities. - Ability to be punctual and in regular attendance. - Such alternatives to the above qualifications as the Board may require. Requirements - Demonstrates support for the school system and its vision, goals and priorities. - Answers questions and responds to requests from the schools and public; resolves issues in assigned area or refers requests as appropriate. - Coordinates the transfer of records. - Serves as the primary liaison between LVA and local schools for student enrollment, withdrawals, and transitions. - Communicates with school administrators, counselors, registrars, and families regarding student status and documentation. - Maintains and updates student information within the district's student information system. - Maintains and updates student information in programs related to special populations of students. - Assists with resolving discrepancies in student records and enrollment data. - General administrative support to LVA. - Performs routine clerical functions. - Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations and materials needed for efficient office operations. - Attends and participates in meetings as directed. - Maintains appropriate confidentiality regarding school/workplace matters. - Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility. - Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel. - Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner. - Maintains and submits reports, records, and correspondence in a timely and accurate manner. - Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory. - Uses effective collaboration skills to work as a productive team member. - Serves on school system committees, tasks forces, and representative groups as required. - Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations. - Reports absences and takes leave in accordance with Board policies and procedures. - Performs any other job-related duties as assigned by supervisor(s). Terms of Employment Twelve-month position in accordance with the Board's salary schedule. This position is paid on the clerical paraeducator salary schedule. Evaluation Performance of this job will be evaluated in accordance with provisions of the State Department of Education and/or Tuscaloosa County Board of Education policy on evaluation of classified personnel.

• Supervising and managing daily administrative tasks of the school related to all campus active and inactive student records • Providing unofficial and official grade point averages • Progress monitoring candidates for graduation by cohort • Certifying all graduation candidates according to the Texas Education Agency’s and partner school district’s requirements • Monitoring Texas Academic Achievement Records to ensure students have updated academic records • Ensuring students are enrolled in appropriate validated courses • Verifying the validity and accuracy of transcripts • Posting and managing records for transfer students • Supervising the appropriate administrative assistants for records • Attending graduation ceremonies and managing diploma processes