Operations Business Manager
Location
EST (UTC-5)
Posted
14 hours ago
Salary
$6.1K / month
Seniority
Lead
No structured requirement data.
Job Description
Operations Business Manager
Coconut
Role Description At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below: - Role: Operations Business Manager - Monthly Rate: $6,066.55 - Availability: 40 hours/week - Time Zone: 9:00 AM to 4:00 PM EST To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form. What to Prepare: - English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check. - Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️ - 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification. Qualifications - Strong experience managing up and confidently working with visionary, Type A executives. - Highly process-driven with exceptional follow-through and execution. - Comfortable leading remote teams, holding people accountable to KPIs, and making difficult people decisions (including performance management and termination recommendations). - Excellent communication skills with experience working closely with U.S.-based leadership. - Experience working with Scrum/Agile methodologies and leading daily stand-ups. - Experience building and improving SOPs, documentation, and operational systems. Requirements - People Management - Lead and manage the remote team, ensuring everyone stays accountable to their KPIs. - Conduct daily Scrum/stand-up meetings to identify accomplishments, priorities, and blockers. - Coach, motivate, and support team members while fostering autonomy. - Onboard new hires and ensure a smooth transition into existing workflows. - Address performance issues proactively and recommend hiring, replacement, or termination when necessary. - Manage up confidently and hold both team members and leadership accountable. - Project Management - Oversee projects from planning through execution. - Coordinate cross-functional initiatives and ensure deadlines are met. - Remove blockers preventing projects from moving forward. - Ensure projects align with organizational priorities and KPIs. - Task Management - Prioritize work using frameworks such as the Eisenhower Matrix. - Assign and monitor tasks across the team. - Track deliverables and follow up to ensure commitments are completed. - Keep team members focused on high-impact work. - Process Management - Own and improve operational workflows and SOPs. - Ensure processes are consistently followed across the organization. - Identify inefficiencies and implement process improvements. - Build scalable systems as the organization grows. - Knowledge Management - Maintain and expand the organization's SOP library and documentation. - Keep training materials and internal knowledge base updated. - Improve onboarding documentation and operational playbooks. - Encourage continuous documentation as workflows evolve. - Communication - Serve as the operational bridge between leadership and the team. - Clearly communicate priorities, expectations, and organizational updates. - Facilitate collaboration across departments. - Escalate issues early while presenting recommended solutions. - Strategy & Executive Support - Manage up effectively with visionary, Type A executives. - Help leadership prioritize initiatives using structured decision-making. - Balance strategic thinking with hands-on execution. - Proactively identify operational gaps and recommend solutions. - Participate in hiring decisions and workforce planning. - Support leadership in building and scaling the operations team. - Reporting & Visualization - Monitor KPIs and team performance. - Prepare executive scorecards and operational reports. - Leverage AI tools to consolidate data, generate reports, and create dashboards. - Present actionable insights that support leadership decision-making. - Track team progress against weekly and monthly KPIs. Benefits - ✅ Competitive Salary – We recognize your skills and experience with a great compensation package. - ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? - ✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! - ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year. - ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. - ✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. - ✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind. - ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. - ✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! - ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! - ✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.
Related Guides
Related Categories
Related Job Pages
More Business Operations Jobs
• Lead frontier efforts across some of our newest and most ambitious emerging business lines. • Own end-to-end strategy and operational execution, helping take ideas from our R&D and 0-to-1 teams and scale them across the DoorDash ecosystem. • Work cross-functionally with R&D, product, finance, marketing, and business development teams to turn ambitious goals into high-impact results. • Report into the VP of New Business Strategy & Operations.
• Plays a strategic role in expanding and managing partnerships, driving revenue growth, and ensuring long-term client satisfaction. • Focuses on identifying and cultivating new business opportunities, managing key accounts, and aligning client needs. • Supports the development and execution of new initiatives, managing high-value relationships.
• Run day-to-day financial operations including ledger and payroll • Monitor team’s usage of internal procedures • Manage onshore and offshore staff for transactional activities and analysis • Assist in preparing financial statements in compliance • Manage communications with clients and partners • Review company’s accounting for inaccuracies • Advise on technical accounting decisions
Business Operations Manager
NTI Connect LLCNational Technologies (NTI), a Network Connex Company, is a premier turnkey installer of fiber optic and data center infrastructure. Working on our team puts you on the leading edge of innovation in the digital communications space. If being a part of a tight-knit organization that operates in some of the most advanced technology environments around the world sounds like a dream job, NTI might be the right fit for you! With the perks of a large organization, NTI remains true to its roots as a home-grown company with an open door culture that welcomes new ideas and encourages professional growth. We set you on the right path with careful onboarding and thorough training programs that prepare you for success in your role and beyond.
Role Description The Business Operations Manager is the financial and operational backbone of the Data Center Engineering vertical. Reporting directly to the VP of DC Engineering, this role owns program-level P&L, drives financial rigor across a multi-site, self-perform delivery model, and serves as the primary business operations interface between engineering leadership, field delivery teams, finance, and the client. This is a hands-on operator role, not a back-office reporting function. The Business Operations Manager turns field activity into clean financials, protects margin across shifts and sites, and builds the models that let the vertical mobilize new sites quickly and profitably. Just as importantly, this role owns how the vertical runs — designing and documenting the processes, controls, and governance that keep a fast-scaling, multi-site, self-perform operation consistent, auditable, and repeatable as it grows. Success is measured by financial accuracy, margin performance, process discipline, and the speed and confidence with which leadership can make decisions off the numbers and systems this role produces. Qualifications - 10+ years in business operations, financial analysis, project controls, FP&A, or program finance — ideally in construction, data center, telecom/network deployment, MSP field services, or a comparable multi-site, project-based delivery environment. - Demonstrated ownership of a P&L or major program budget, including margin and variance management. - Advanced Excel / financial modeling skills; able to build mobilization and cost models from scratch and maintain them at scale. - Experience with change order / contract modification management and client-facing financial reporting. - Strong command of the operational-to-financial data chain (labor hours, cost coding, billing, invoicing). - Demonstrated experience optimizing processes and building operational documentation (SOPs, workflows, controls) in a scaling or multi-site environment. - Excellent communication skills — able to produce executive- and client-ready packages and translate field reality into clean numbers. Requirements - Own the program P&L and recurring financial reporting for the vertical, including cost-per-deliverable, burn rate, margin by shift and by site, and budget-to-actual variance. - Establish and maintain the reporting cadence (weekly/monthly) that gives the VP and leadership a real-time view of financial health across all active sites. - Identify margin erosion, cost overruns, and productivity gaps early, and flag them with root-cause analysis and recommended corrective action. - Standardize financial definitions and metrics across sites so performance is comparable market-to-market. - Produce clear, professional client-facing financial packages that support invoicing, project reviews, and account management. - Track and manage change orders, scope additions, and contract modifications end to end. - Serve as the financial control point that prevents scope creep from going unbilled and protects revenue on every engagement. - Partner with the VP and account teams to ensure financial packages reinforce customer trust and the value of the self-perform model. - Build and maintain financial models for new site mobilizations, covering cost, resource/headcount requirements, and ramp timelines. - Translate mobilization plans into defensible cost forecasts and margin projections that inform go/no-go and staffing decisions. - Refine models against actuals over time so mobilization forecasting becomes progressively more accurate and repeatable across the portfolio. - Coordinate closely with field delivery on billing accuracy — reconciling field-reported activity, labor hours, and deliverables against what is invoiced. - Directly manage the Field Logistics Specialist, who supports billing reconciliation, mobilization modeling, and day-to-day operational data flow. - Ensure a clean, auditable line from field activity → operational data → financial reporting → client invoice. - Own process optimization across the vertical — identify inefficiencies, redundant handoffs, and manual workarounds in financial, billing, and mobilization workflows. - Build and maintain the operational documentation library: standard operating procedures (SOPs), workflow maps, reporting templates, and mobilization playbooks. - Establish and enforce governance — clear ownership, approval thresholds, controls, and audit trails for change orders, billing, cost coding, and financial reporting. - Drive continuous improvement: measure process performance, capture lessons learned from each site, and fold them back into updated SOPs and models. - Serve as the single source of truth for "how we do it here," keeping documentation current as the vertical scales and standardizing practices market-to-market. - Act as the primary business operations interface for the vertical, connecting engineering leadership, field operations, finance, HR/staffing, and clients. - Drive the operating rhythm of the vertical: reporting deadlines, financial reviews, and cross-functional coordination. - Support the VP with ad-hoc analysis, executive-ready summaries, and decision support for strategic and operational questions. Benefits - Direct experience in data center deployment, structured cabling/fiber, or physical-layer construction and Day 2 operations. - Familiarity with self-perform delivery models and multi-tier technician workforces. - Experience supporting hyperscaler or enterprise clients with rigorous reporting and compliance expectations. - Exposure to project controls / ERP systems, billing platforms, or workforce management tooling. - Familiarity with process-improvement or governance frameworks (e.g., Lean/Six Sigma, internal controls, audit readiness). - People-management experience. Measures of Success (First 6–12 Months) - Accurate, on-cadence P&L and margin reporting established across all active sites. - Change orders, scope additions, and contract modifications fully captured and billed — measurable reduction in unbilled scope. - Repeatable, actuals-validated mobilization model in use for new site launches. - Clean, auditable field-to-invoice data flow, with the Field Logistics Specialist operating effectively in support. - Core workflows documented as SOPs with clear ownership and governance, and a measurable improvement in the consistency and audit-readiness of the vertical's operations. - VP and leadership able to make faster, more confident decisions off the financial and operational picture this role owns.


