Title: Academic Administrative Assistant - English Department Location: Williamstown, MA (Main Campus) time type Part time Hybrid job requisition id JR10000001397 Job Description: The English Department at Williams College is excited to announce an opening for an Academic Administrative Assistant. Our Academic Admin Assistant oversees the day to day running of the department, working closely with the Chair and a dedicated group of faculty, as well as students. English seeks to offer the best possible education in the study of literature and culture to Williams students, to support high quality research and teaching by its faculty members, and to nurture a strong sense of academic community. The Academic Admin Assistant assists the Chair and other academic unit staff members in achieving these goals. Under the supervision of the department chair, this position performs a wide range of administrative duties to support the successful operations of the department. This role is the first point-of-contact for faculty and students. Williams College is committed to building a broadly diverse and inclusive community where members from all backgrounds can live, learn, and thrive. The Academic Administrative Assistant’s responsibilities include, but are not limited to: - Serve as primary point of contact and information resource for students and visitors - Monitor and manage departmental budgets and expenditures - Assist department chair in various administrative tasks and maintain records - Submit course offerings, organize classroom assignments, and course evaluations - Assist in staff and faculty recruitment and hiring process (e.g. arranging advertisements for position, organize campus visits by candidates), manage the employment of student teaching assistants - Manage departmental communications, including email, website, and social media - Organize publicity, travel, and arrangements to support guest lecturers and unit programming events, including maintaining various calendars, and arranging travel, accommodations, and itineraries - Maintain confidential materials used in faculty evaluations and the preparation of materials for reports and record keeping - Facilitate general office duties (ie. request work orders, contact external vendors, oversee printers, assist with course preparation, order supplies) Qualifications: - Associates degree or equivalent is required. - Between 2-5 years of relevant experience is required. - Experience with Workday, Google Office Suite, Microsoft Office, and Adobe is preferred. - Attention to detail, strong organizational, problem-solving, and communication skills. - Excellent word processing and data entry; financial record keeping and budgeting skills. - Proofreading and editing skills. - Willingness and the ability to learn new software as necessary, including to help keep departmental website up to date. In select circumstances, hybrid on-site/remote work arrangements may be available for 1 day per week with approval for employees based in NY, MA, CT, or VT, subject to review and revision as policy evolves. This position requires a minimum of 4 days per week of on-campus, in person work, following a fully in-person onboarding period. This 35-hour per week, year-round (12-month) position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. Pay range is from $25 to $27.50, commensurate with experience. A cover letter is required in order for your application to be considered. Cover letters must be written by the candidate without the use of A.I. Please attach your cover letter in your application as a separate document. In your letter, please address your interest in this particular position and the strengths you would bring to the Williams College English Department in this role. Applicants should highlight relevant experience with building, working with, and supporting a broadly diverse employee community and are encouraged to include information in regard to meeting the qualifications outlined above. Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Role Description Vous avez à cœur de vous investir dans une mission de service public, au sein d’un grand établissement, le Cnam, dont la réputation n’est plus à faire ? Alors postulez pour devenir l’assistant ou l’assistante de l’Administratrice générale du Cnam. Le poste est rattaché au cabinet de l’Administratrice générale. Le cabinet coordonne les relations de l’administratrice générale avec l’ensemble des parties prenantes du Cnam, qu’elles soient internes ou externes. Il agit en relations étroites et permanentes avec les adjoints de l’administratrice générale et la direction générale des services et, le cas échéant, les directeurs ou directrices des composantes, des centres en région et des équipes pédagogiques, en favorisant des temps d’échanges formels et/ou informels, une bonne circulation de l’information et tout autre mode de travail collaboratif. Sous la responsabilité de l’Administratrice générale, le ou la titulaire du poste sera en charge de la coordination de son secrétariat. Activités principales : - Coordination du secrétariat de l’administratrice générale (agenda, rédaction de notes et de courriers...) - Organisation et convocation des réunions de l’administratrice générale et, si besoin, des adjoints - Gestion de la correspondance épistolaire et électronique de l’administratrice générale - Organisation des réceptions de l’administratrice générale (contacts, invitations) - Organisation et coordination des déplacements de l’administratrice générale et des membres du cabinet - Gestion financière et budgétaire du cabinet - Suivi et mise à jour des manifestations à caractère évènementiel en lien avec la direction de la communication, la directrice de cabinet, l’adjointe à la culture scientifique et technique et la cellule évènementielle. Qualifications - Niveau d'études min souhaité : BAC - Domaine / Spécialisation : secrétariat de direction - Niveau d'expérience minimum requise : 2 ans Requirements Compétences attendues : - Connaissances - Connaissance du fonctionnement du secteur public - Connaissance de l’administration de l’enseignement supérieur et de la recherche - Connaissance des principes et règles de fonctionnement d’un EPSCP - Règles protocolaires et de la communication orale et écrite - Bonnes capacités rédactionnelles - Savoir-faire - Bureautique et traitement de texte - Utilisation des logiciels de gestion comptable et de commande commerciale - Gestion de planning - Logistique de déplacement - Organisation d’évènements et de réunions à caractère institutionnel - Accueil de personnalités - Savoir-être - Autonomie, rigueur et sens de l’organisation - Respect des règles hiérarchiques et de la confidentialité - Sociabilité et diplomatie - Réactivité et disponibilité Location - Localisation : 292 Rue Saint-Martin, 75003 Paris Éléments de candidature Documents à transmettre : Pour postuler à cette offre, l'envoi du CV et d'une lettre de motivation est obligatoire.

• Prepare quotes and submit proposals to insurers. • Provide service and manage cooperative members in coordination with Cooperative Units and their respective managers. • Manage proposals, monitoring issuances, pending items, and refusals. • Issue payment slips (boletos) and insurance certificates. • Handle various requests related to insurance operations. • Clarify questions from managers and cooperative members, ensuring compliance with service standards, efficiency, safety, quality, and productivity. • Contribute to achieving the targets established by the Unit.

• Help new customers establish platform credentials with our various partners • Provide responsive customer support by diagnosing issues, troubleshooting problems, and delivering effective solutions to ensure a positive user experience • Collect proper documentation and forms to maintain customer files accurately and consistently in accordance with department workflows and procedures • Update customer information in our internal databases, on carrier platforms, and carrier partners • Task and pend to ensure timely and accurate processing, follow up as needed • Contribute or create a standard operation procedure for each process to be shared amongst your team for training and reference • Provide clear communication and documentation of workflow status • Respond to inquiries in a timely and professional manner