Title: Creative Operations Coordinator Location: Los Angeles, CA (Hybrid) Job Description: About the Role: Tubi is looking for a Coordinator to join our Creative Studio team. This role plays a key part in supporting the successful execution of Originals marketing campaigns by owning the operational workflows, systems, and project infrastructure that keep campaigns moving from planning through delivery. Working closely with Producers, Creative Directors, and cross-functional partners, the Coordinator ensures projects are organized, assets are managed, documentation is maintained, and operational processes are executed consistently across all assigned projects and workflows. This role is ideal for someone who is highly organized, detail-oriented, proactive, and excited to build efficient workflows that enable creative teams to do their best work. The Coordinator partners closely with Producers throughout the campaign lifecycle, owning day-to-day operational execution. This is a hybrid role based out of our Los Angeles office. You must be willing to travel to our Los Angeles office two days/week. What You'll Do: - Own project setup and campaign infrastructure for assigned campaigns and workflows, including creating project records, folder structures, project documentation, and other materials needed to support campaigns from planning through delivery. - Create and maintain project briefs, review documents, deliverable trackers, and project documentation, ensuring campaigns are organized, execution-ready, and accurately tracked throughout the project lifecycle. - Maintain accurate project data in Airtable, perform ongoing audits to ensure data integrity, and support continuous improvements to team workflows and systems. - Coordinate creative review logistics by preparing review materials, scheduling meetings, tracking feedback and approvals, maintaining project documentation, and ensuring review materials are distributed to the appropriate stakeholders. - Manage creative assets throughout the campaign lifecycle, including tracking incoming media, organizing assets across Frame.io, Google Drive, and other systems, validating deliveries, and coordinating final asset distribution. - Coordinate on-set photography operations by managing on-set brief workflows, tracking production milestones, confirming asset deliveries, maintaining photography archives, and ensuring required materials are received and organized. - Coordinate vendor operations, including onboarding support, tracking scope requests and approvals, and managing invoice collection, validation, and routing. - Partner with the Content team and production partners to monitor production schedules, casting updates, asset availability, and other key project milestones, proactively following up on missing information and deliverables, and communicating potential impacts to Producers. - Support delivery operations by organizing final deliverables, coordinating asset distribution to internal stakeholders, tracking required documentation, and ensuring projects are properly closed out. - Prepare agendas, meeting notes, action items, and recurring project updates for team and cross-functional meetings while maintaining documentation and shared resources that support efficient team operations. - Assist in preparing project updates, leadership presentations, and other recurring reporting to communicate project status and team priorities. - Proactively identify opportunities to improve operational workflows, documentation, and team processes to drive greater efficiency across the team. Your Background: - 2+ years of experience as a coordinator or team assistant within an agency, studio, network, or in-house creative team in the entertainment space. - Highly organized and detail-oriented, with a commitment to accuracy across systems, timelines, and asset management. - Clear, professional communicator — both written and verbal — who is comfortable interacting with internal and external stakeholders and can synthesize information concisely. - Able to manage multiple projects simultaneously in a fast-paced environment, effectively prioritizing competing deadlines and adapting as needs shift. - Proactive and solutions-oriented, with the ability to anticipate workflow gaps, flag risks early, and suggest improvements to systems and processes. - Strong working knowledge of project management fundamentals and comfort owning administrative and operational components of creative campaigns from kickoff through delivery. - Advanced proficiency in Google Workspace; working knowledge of Airtable (including building views, automations, linked records, and basic formulas) preferred. - Self-motivated, resourceful, and comfortable taking initiative without waiting for direction. - Bachelor’s degree in Marketing, Communications, or related field — or equivalent professional experience. - Passion for film and television, with excitement about contributing to a high-volume creative studio environment. #LI-MJ1 #LI-Hybrid Pursuant to state and local pay disclosure requirements, the pay range for this role, with final offer amount dependent on education, skills, experience, and location is listed per hour below. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Hourly Rate for high cost labor markets such as but not limited to Los Angeles, New York City, and San Francisco $27.21—$38.89 USD Tubi is a division of Fox Corporation, and the FOX Employee Benefits summarized here, covers the majority of all US employee benefits. The following distinctions below outline the differences between the Tubi and FOX benefits: - For US-based non-exempt Tubi employees, the FOX Employee Benefits summary accurately captures the Vacation and Sick Time. - For all salaried/exempt employees, in lieu of the FOX Vacation policy, Tubi offers a Flexible Time off Policy to manage all personal matters. - For all full-time, regular employees, in lieu of FOX Paid Parental Leave, Tubi offers a generous Parental Leave Program, which allows parents twelve (12) weeks of paid bonding leave within the first year of birth, adoption, surrogacy, or foster placement of a child in addition to applicable government leave program(s) and FOX’s short-term disability policy. This time is 100% paid through a combination of any applicable state, city, and federal leaves and wage-replacement programs in addition to contributions made by Tubi. - For all full-time, regular employees, Tubi offers a monthly wellness reimbursement. About Tubi: Boldly built for every fandom, Tubi is a free streaming service that entertains over 100 million monthly active users. Tubi offers the world's largest collection of Hollywood movies and TV shows, thousands of creator-led stories and hundreds of Tubi Originals made for the most passionate fans. Headquartered in San Francisco and founded in 2014, Tubi is part of Tubi Media Group, a division of Fox Corporation. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

• Lead high-priority operational projects from planning through execution — including new SKU launches, vendor onboarding, packaging transitions, operational readiness for new retail accounts, and process improvement initiatives. • Partner closely with the VP of Operations and peer Director-level leaders across Supply Chain, Logistics, Production, Product Development, Regulatory Affairs, and Quality Assurance to ensure seamless cross-functional alignment and handoffs. • Serve as the operational connective tissue across the Operations org — identifying misalignment, surfacing risks early, and driving resolution across teams. • Partner with Marketing, Finance, CX, and commercial teams to ensure operational priorities are visible and well-supported across the organization. • Collaborate with the Sr. Director of Supply Chain and Director of Logistics on demand forecasting, inventory management, and fulfillment execution — providing operational support and cross-functional coordination across DTC and retail channels. • Support improvements in shipping efficiency, cost savings, and delivery performance by identifying opportunities and coordinating across teams to implement solutions. • Own the research, evaluation, and implementation of tools and systems that enhance efficiency, visibility, and automation across operations — including ERP enhancements, reporting tools, and workflow automation. • Identify operational bottlenecks and develop scalable, repeatable processes and SOPs that can grow with the business. • Partner with the VP of Operations on ERP and operations platform optimization — ensuring data integrity, process compliance, and cross-functional usability across all operational functions. • Build and maintain strong working relationships with key operational vendors, manufacturers, and partners — holding them accountable to SLAs, performance standards, and contractual commitments. • Continuously evaluate vendor and contract performance, surfacing opportunities to renegotiate, consolidate, or diversify as the business evolves. • Build and maintain operational dashboards and reporting frameworks that give the VP of Operations and leadership team real-time visibility into key operational metrics, KPIs, and risks. • Provide regular insights, analysis, and recommendations to leadership to support data-informed decision-making across the operational org.

Role Description Aquia is looking for a detail-oriented and proactive IT Operations Specialist to serve as the backbone of our internal technology environment. This is a fully internal, remote, non-billable role; you will never be customer-facing. Instead, your mission is to make sure every Aquia employee has the devices, tools, access, and documentation they need to do their best work, securely and reliably. You will own the day-to-day IT help desk function, manage our endpoint and SaaS tooling ecosystem, and partner closely with our IT Operations Distinguished Engineer on company-wide infrastructure and technology initiatives. As Aquia scales, this role is positioned to take on increasing ownership, including approval authority over technology adoption decisions such as AI tool usage. Key Responsibilities - Endpoint & Device Management - Provision, configure, and maintain employee laptops and workstations across macOS and Windows platforms. - Administer and enforce endpoint security policies via Sophos, ensuring compliance across the fleet. - Manage device lifecycle in ManageEngine (MDM/UEM), including enrollment, patching, policy enforcement, and decommissioning. - Maintain accurate inventory of all hardware assets; coordinate procurement, shipping, and return logistics for remote employees. - IT Help Desk & Support - Serve as the primary point of contact for internal IT support requests, triaging and resolving tickets in a timely manner. - Develop and refine ticket workflows and SLAs to maintain high employee satisfaction and operational efficiency. - Troubleshoot hardware, software, connectivity, and access issues across the employee base. - Escalate complex issues to the IT Ops Distinguished Engineer or external vendors as appropriate. - SaaS Administration & Provisioning - Own user provisioning, deprovisioning, and access management across core internal SaaS platforms, including: - Atlassian (Jira, Confluence) - Slack - Google Workspace - Other internal productivity and security tooling as the portfolio grows - Conduct periodic access reviews and ensure least-privilege principles are applied across all platforms. - Serve as the primary vendor contact for supported SaaS tools; manage license tracking, renewals, and cost optimization. - Evaluate and onboard new internal tools in coordination with the IT Ops Distinguished Engineer and relevant stakeholders. - Technology Policy & AI Tool Oversight - Develop familiarity with Aquia's internal technology policies and enforce consistent application across the organization. - Serve as an approver for employee requests to adopt or use AI tools internally, applying company policy and security guidance to approval decisions. - Stay current on the AI tooling landscape to make informed, practical recommendations. - Documentation - Create and maintain clear, accurate internal IT documentation: runbooks, onboarding guides, how-tos, configuration records, and process documentation. - Ensure documentation is kept current as systems and processes evolve. - Proactively identify gaps in documentation and fill them. - Internal IT Initiatives - Collaborate with the IT Ops Distinguished Engineer on company-wide infrastructure projects, process improvements, and technology evaluations. - Contribute to the planning and execution of internal IT roadmap items, including tooling consolidation, security hardening, and operational scalability. - Represent the employee experience perspective in IT decision-making. Qualifications - Candidates must be based in the United States and able to pass a background check. Sponsorship is not available for this role. - 3–5+ years of experience in IT operations, systems administration, or a closely related role. - Hands-on experience with MDM/UEM platforms (ManageEngine or equivalent such as Jamf, Intune). - Experience administering endpoint security tooling (Sophos, CrowdStrike, or similar). - Proficiency administering Google Workspace and Slack at an organizational level. Experience with O365 will be considered as a substitute. - Experience with Atlassian products (Jira, Confluence) at an administrative level. - Strong troubleshooting skills across macOS and Windows environments. - Excellent written communication skills; demonstrated ability to write clear technical documentation. - Highly organized, self-directed, and comfortable managing competing priorities in a remote-first environment. Preferred - Experience in a fully remote consulting, professional services, or federal IT environment. - Experience with IT asset management and software license tracking. - Exposure to evaluating or governing AI tool usage in an organizational context. - Exposure to a major cloud platform (AWS, Azure, or GCP); a plus but not required. - IT certifications (CompTIA A+, Google IT Support, ITIL Foundation, or equivalent). Benefits - Premium health care plans (90% employer-paid) - Employee stock plan - 100% 401k match (up to IRS annual max) - Generous PTO package - Personal training and development budget Company Description Aquia is a Veteran-founded digital services firm that helps the government modernize and secure its systems and processes. Named the “#1 Best Remote Startup to Work For in 2025” by Built In and a certified “Great Place to Work” for five years in a row, we prioritize outcomes over outputs- supporting work that benefits millions of Americans. The systems we modernize help Veterans access their earned benefits in days instead of weeks, enable investigators to double their health care fraud investigations, and help civil servants achieve system authorizations in roughly a quarter of the time. Our contributions earned us recognition as the Department of Health and Human Services (HHS) Service-Disabled Veteran-Owned Small Business of the Year in 2024. We hire people who take ownership, raise the bar, and lift up those around them while they do it.

Title: Grants Coordinator Location: Remote Department: Finance Job Description: Grants Coordinator Who we are: The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant, inclusive, and global community dedicated to science and society. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and around the world. Position Summary: The grants coordinator handles a range of duties related to grants within the APS grant portfolio, including performing accounting and administrative functions and ensuring grant expenditures are processed accurately and in a timely manner. This position supports the financial administration of federal and private grants by managing transactions, coordinating documentation, assisting with audits, and serving as a resource for project teams, consultants, and subrecipients. APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off. Responsibilities: - Process and approve all grant invoices, travel and expense reports and payment request forms for federal and private grants. - Performs adjusting journal entries when cost transfers are identified. - Drafts contract agreements/modifications for execution for subrecipients and consultants. - Compiles and prepares all supporting documentation for subrecipient and consultant checklists/packets. - Performs fringe benefit and indirect cost rate setup in the accounting system. - Assists with preparation of Single Audit workpapers & audit requests. - Serves as a main point of contact for grant transaction-related questions/inquiries for the project teams, consultants and subrecipients. - Distributes monthly grant financial reports to the project teams. - Participates in all quarterly budget meetings with PIs, program managers and/or CFOO. - Coordinates meetings with projects teams, department directors and APS Committees. - Carries out other duties assigned by the Senior Grant Administrator and/or the Controller. Education: - Minimum High School diploma or equivalent required. Associate's degree in Finance, Accounting, or business-related fields preferred. Experience, Knowledge, Skills, and Abilities: - Minimum of one year of relevant experience, preferably grant accounting. - Familiar with Uniform Guidance 2 CFR 200. - Strong organization, documentation, and prioritization skills. - Strong written and verbal communication skills. - Excellent attention to detail. - Ability to adapt to quickly changing schedules. - Ability to work well with interdepartmental teams as well as independently. Travel: The position requires up to 20% of travel for in-person meetings with staff as well as periodic travel to attend meetings and events as part of its core responsibilities, as well as additional travel as assigned. Salary: The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals. Hiring Range: $50,184/year - $68,945 (USD) Target Starting Range: $50,184/year - $56,295/year (USD) Work Environment: As noted above, APS offers a “Remote First” workplace. Although our offices are located on Long Island, NY; Washington DC; and College Park, MD, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time. This is Us: Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community. At APS, we: - Provide a welcoming and supportive professional home for an active, engaged, and diverse membership - Advance scientific discovery and research dissemination - Advocate for physics and physicists, and amplify the voice for science - Share the excitement of physics and communicate the essential role physics plays in the modern world - Promote effective physics education for all - Core Values: Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document Our Core Values: - Scientific Method - Trust, Integrity, and Ethical Conduct - Equity, Diversity, and Respect - Collaboration - Education and Learning - Speaking Out Amazing 2026 Benefit Offerings: - Flexible schedules and ability to work remotely - 8% employer-paid retirement contribution - Investment advisement services: 100% employer paid - Medical benefits: PPO or HDHP option - Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment - Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid - Vision benefits: individual and dependent coverage 100% employer paid - Basic Life & Accident insurance: employee coverage 100% employer paid - Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage - Disability insurance: employee coverage 100% employer paid - Voluntary Accident & Critical Illness insurance - Healthcare, Commuter & Dependent care flexible spending accounts - Vacation: 15 days annually - Generous holiday leave: 17 paid office closures; includes one week closure at the end of December - Personal leave: 4 days annually - Volunteer leave: 1 day annually - Sick leave: 10 days annually - Bereavement & Compassion leave: 2 -15 days based on loss - 12 weeks employer-paid family leave - College tuition reimbursement plan - Job related seminar & continuing education 100% employer paid - Professional Certification/Recertification 100% employer paid - Training and professional development; access to LinkedIn Learning on-demand courses - Employee Assistance Program - Mindfulness Meditation: live and on-demand classes - APS does not offer relocation assistance/costs The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org. The “Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.