• Greet patients and verify patient identity in a prompt, courteous, and professional manner • Manage incoming phone calls and respond to patient inquiries effectively • Perform patient check-in, check-out, and appointment scheduling activities • Create and maintain patient records within Epic and other electronic health record systems • Process mail, scanning, RightFax documentation, copying, and other administrative tasks • Maintain accurate electronic health records and ensure chart accuracy • Balance and reconcile cash drawers daily according to established procedures • Demonstrate working knowledge of office and clinic equipment, including computers, scanners, fax machines, copiers, calculators, and credit card processing equipment • Review department communications promptly and actively participate in team meetings and process improvement initiatives • Support the implementation of new Epic enhancements and workflow changes • Maintain a safe, clean, and welcoming environment while following Infection Control Guidelines • Adhere to Mercy safety policies and report incidents according to established procedures • Protect patient confidentiality and comply with all privacy and security requirements • Perform additional duties and special projects as assigned

• The Patient Services Rep communicates with patients and staff using multiple advanced communication tools, including phone calls, online chats, emails, faxes or mail. • Answers and resolves patient inquires, in a professional, empathetic and patient-centered way, through the use of effective listening, written and verbal communication skills. • Utilizes established Practice guidelines to ensure patients issues are addressed in a timely manner and when necessary, transfers the call to the appropriate person at the Practice for additional consultation. • Uses a computerized scheduling system to schedule/reschedules appointments determining the right amount of time required for each patient appointment. • Provides accurate and detailed information and updates patients’ records, using Epic. • Provides detailed confirmation to the patient detailing where and when the appointment is, providing directions as needed, providing applicable and language specific home instructions as well as instructions for any required labs or imaging. • Identifies opportunities to improve the work processes and environment, and changes in Practice protocols; remains current on new developments in health care. • Escalates appropriately any issues that fall outside of an existing protocol or process to meet the needs of the patient. • Attends scheduled training sessions for phone support, customer service, systems upgrades, newly acquired clinical systems, additional practices or other relevant training sessions, as directed by manager. • Assists in the training/orientation of new personnel under the direction of a manager and/or supervisor. • Participates in staff meetings/is expected to identify process issues that are obstacles to providing a positive patient experience.

• Responsible for advanced level scheduling for all patients • Scheduling patient appointments via telephone or electronic communication • Obtaining accurate documentation of patient information • Responding, resolving, and/or escalating patient related issues • Answering incoming calls in a timely manner while providing quality patient care • Scheduling, rescheduling, and managing cancellations • Maintaining and updating current information on physicians' schedules • Collecting and recording accurate patient information • Ensuring applicable procedures are scheduled in AGA endoscopy suites • Handling requests for information or appointments received via the eCW Patient Portal or AGA Website • Mailing/Emailing information packets to new patients • Addressing questions regarding patient appointments and requests for information • Meeting or exceeding quality and productivity standards • Completing requests for information from other AGA staff • Abiding by and promoting HIPAA compliance • Participating in staff meetings and ongoing customer service training • Any other duties and/or special projects as assigned

• Serve as the first point of contact for patients, primarily via phone, with empathy, discretion, and follow-through, providing exceptional patient care • Manage a high volume of inbound and outbound calls related to patient support, service recovery, scheduling, and care coordination • Respond to patients who may be escalated, frustrated, or confused, and work to resolve their concerns with compassion and professionalism • Navigate patient concerns using appropriate service recovery protocols and escalate when necessary • Document patient interactions accurately and thoroughly in Zendesk and the Electronic Health Record (EHR) system • Act as a patient advocate and liaison across departments to facilitate timely and effective solutions • Proactively identify areas for patient experience improvement and share feedback with leadership • Uphold patient confidentiality across all communications, systems, and platforms • Embody core values of compassion, accountability, respect, integrity, and trust