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Post Award Management Specialist
Location
Pennsylvania
Posted
4 days ago
Salary
0
Seniority
Senior
Job Description
Post Award Management Specialist
Carnegie Mellon University
• Review executed award agreements, notices of award, amendments, subawards, and related documentation for completeness and accuracy. • Reconcile sponsor-approved budgets to awarded funding and institutional proposal records, ensuring alignment with allowable cost structures and system requirements. • Ensure revised budgets and other data elements are appropriately documented and accurately established in University systems. • Create and maintain related project records • Validate that required compliance determinations and approvals are in place and aligned with award terms for requirements. • Verify adherence to institutional policies, sponsor regulations, and federal requirements. • Establish and validate award data in the eRA system to ensure accurate and complete integration with the institutional financial system. • Confirm all required financial, structural and compliance elements are in place prior to account activation, minimizing downstream corrections. • Resolve data discrepancies at the point of setup to ensure system alignment and operational readiness. • Serve as a primary point of contact for departments, principal investigators, and research administrators regarding award setup status and requirements. • Communicate missing documentation, required corrections, or outstanding compliance items. • Provide guidance regarding account establishment procedures, timelines, and institutional requirements. • Maintain accurate and complete award records and supporting documentation. • Monitor workflow queues and account setup metrics to support timely processing. • Generate reports related to award setup activities, pending actions, and operational performance. • Participate in quality assurance and continuous process improvement initiatives. • Assist in development and refinement of standard operating procedures and workflow documentation. • Participate in testing and implementation of eRA system enhancements or upgrades. • Recommend process improvements to increase efficiency, data quality, and compliance.
Job Requirements
- Bachelor’s degree required
- Five years of work experience
- Experience in university sponsored projects administration, post/pre award management or research administration or some combination.
- Familiarity with federal sponsor regulations including Uniform Guidance and agency-specific requirements.
- Experience with systems such as Huron Research Suite, Cayuse, InfoEd, Kuali Research, Oracle, Workday, PeopleSoft, Banner, SAP, or similar platforms.
- Knowledge of sponsored project lifecycle management and post-award administration.
- A combination of education and meaningful experience from which comparable knowledge is proven may be considered.
- Successful background check
Benefits
- comprehensive medical, prescription, dental, and vision insurance
- generous retirement savings program with employer contributions
- tuition benefits
- ample paid time off and observed holidays
- life and accidental death and disability insurance
- free Pittsburgh Regional Transit bus pass
- access to our Family Concierge Team to help navigate childcare needs
- fitness center access
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