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SmartPA

Providing strategic solutions for administration, phone answering, virtual assistants (EA & PA), & BPO functions.

Operations & Compliance Coordinator

ComplianceComplianceFull TimeRemoteSeniorTeam 201-500H1B No SponsorCompany SiteLinkedIn

Location

South Africa

Posted

4 days ago

Salary

0

Seniority

Senior

Bachelor DegreeEnglish

Job Description

Operations & Compliance Coordinator

SmartPA

• Act as the primary operational liaison for internal and external legal reviews. • Track contract lifecycles through complex review stages, collate necessary documentation (such as vendor details, data descriptions, and use-case summaries), and proactively chase responses to ensure deadlines never fall through the cracks. • Navigate and track the approval process for accessing internal and external datasets. • Coordinate usage agreements and licenses with external providers, maintain a comprehensive dataset inventory (tracking restrictions and owners), and shepherd proposals through privacy and ethics review processes. • Manage the end-to-end purchase order (PO) lifecycle for team expenses, software licenses, and data access. • Support technical and product teams with structured data entry, formatting tasks, and competitive landscape tracking to keep key data repositories and market intelligence trackers completely up to date. • Work closely alongside program managers, internal legal counsel, and dataset providers to bridge communication gaps, formalize operational responsibilities, and ensure seamless cross-functional alignment.

Job Requirements

  • Proven experience in an Operations, Compliance, Risk Administration, or advanced Technical Administration role within a structured corporate environment.
  • Practical experience managing complex administrative workflows that require cross-functional approvals (e.g., tracking legal contracts, procurement lifecycles, or data governance).
  • Exceptional, proven stakeholder management skills, with comfort communicating alongside legal counsel, finance teams, and technical program owners.
  • Experience building and maintaining tracking tools, compliance logs, or databases to monitor task dependencies and contract timelines.
  • Advanced proficiency in Google Workspace tools, specifically Docs, Slides, and Google Sheets for data interrogation and executive reporting.
  • An exceptional, proven eye for detail and a highly methodical approach to managing documentation and compliance guardrails.
  • Familiarity with contract lifecycle management (CLM) platforms or procurement software (e.g., Ironclad) is desirable.
  • Practical experience or a high aptitude for leveraging AI platforms and LLMs (such as Gemini) to streamline routine tracking or data cleaning tasks.

Benefits

  • Competitive Salaries
  • Department Incentives
  • 33 Days Holiday
  • Employee Assistance Programme

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