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Senior Payroll Specialist
Location
United States
Posted
1 day ago
Salary
$63 - $90K / year
Seniority
Senior
No structured requirement data.
Job Description
Senior Payroll Specialist
R W Group
Role Description Do you love payroll? Do you have law firm payroll experience? Would you like to work with one of the top law firms in the US? If so, R & W Group has a great new opportunity! This is a fully remote position that can be in one of 24 states. Note that you MUST be in the US. One of our favorite law firm clients is looking for a Senior Payroll Specialist to manage the accurate and timely processing of all U.S. payrolls, including multi-state payroll compliance, year-end reporting, and payroll-related reconciliations. This role partners closely with Human Resources, Benefits, and Accounting and requires strong payroll expertise, attention to detail, and the ability to manage multiple priorities in a fast-paced professional services environment. - Manage end-to-end processing of all U.S. payrolls, including multi-state payrolls, ensuring accuracy and timeliness. - Review and approve employee tax elections, direct deposit changes, deductions, final pay, and PTO payouts. - Analyze payroll data to identify and resolve discrepancies before payroll processing. - Ensure compliance with federal, state, and local payroll tax and wage laws, including multi-jurisdiction requirements. - Support payroll audits and maintain internal controls and audit-ready payroll records. - Prepare payroll workpapers, uploads, reconciliations, and supporting documentation for each payroll cycle. - Partner with Human Resources on salary changes, leave administration, onboarding, and terminations. - Coordinate with Benefits to ensure accurate payroll deductions. - Work with Accounting to resolve payroll issues and support accurate general ledger posting. - Maintain payroll tracking tools and reconciliation documents, including manual check logs. - Respond to employee and management payroll inquiries and explain payroll calculations and deductions clearly. - Complete employment verifications as requested. - Stay current on payroll tax regulations, wage and hour laws, and FLSA requirements. Qualifications - Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. - Minimum of 8 years of progressive payroll experience required. - Experience in a law firm or professional services environment strongly preferred. - CPP certification preferred; FPC certification accepted. - Strong experience processing multi-state payrolls and managing related tax compliance. - Proficiency with UKG (formerly Kronos/Ultimate Software) or a similar enterprise payroll/HRIS platform. - Advanced Excel skills, including VLOOKUP/XLOOKUP, data validation, and CSV/template creation. - Ability to troubleshoot payroll system, interface, and file transmission issues. - Strong understanding of payroll taxes, gross-to-net calculations, payroll accounting, and wage and hour compliance. - Experience preparing payroll journal entries and reconciling payroll liability accounts. - Strong analytical, organizational, and problem-solving skills with excellent attention to detail. - Ability to manage multiple payroll cycles and meet strict deadlines. - Excellent written, verbal, and interpersonal communication skills with a client-service mindset. - Ability to handle confidential information with discretion and professionalism. - Flexibility to work additional hours during peak payroll periods and year-end processing. - Reliable team player who can work independently and collaboratively in a fast-paced environment. Benefits - Solid compensation ($63 - $90k, depending upon experience, plus OT and a potential annual bonus). - You would be working a 37.5-hour work week. - Great benefits including health insurance. - Great team.
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