Role Description We're looking for an Executive Assistant for our client, a U.S.-based company whose senior leadership needs a dedicated, all-in-one operational partner. If you are highly organized, proactive, and comfortable handling confidential financial and HR information, keep reading! - Manage calendars, travel, and meeting logistics for senior leadership - Prepare and format contracts, invoices, and presentations - Support onboarding and maintain files on OneDrive - Track bills, banking, benefits, and financial statements - Coordinate with vendors, the external CPA, and HR (via OrangeHRM) - Take on other administrative and operational duties as needed Qualifications - 2-3+ years as an EA, in operations, or in a virtual admin role - Excellent written and verbal English - Comfortable handling confidential HR, financial, and banking information - Skilled with Microsoft Office Suite, OneDrive, DocuSign, and Adobe Acrobat - Comfortable working U.S. business hours (PST/CST) and calling U.S. numbers Requirements - Experience managing multiple entities or personal tasks for a CEO - Background creating financial dashboards or supporting a CPA directly Benefits - 100% Remote - Salary in USD - Full-time - Location: LATAM - Advanced English required

Role Description This is the most trust-heavy role in the stack — built for founder-led expert businesses like coaches, EOS Implementers, consultants, and agency owners. Voice, brand fit, and executive maturity matter more than raw task volume, and the win is buying back founder time and attention. What You'll Actually Do - Manage inbox, calendar, meeting prep, follow-up, and CRM updates - Support webinar, launch, and client onboarding admin - Track action items and coordinate contractors - Maintain client records, notes, and deliverable handoffs - Deliver reliable right-hand execution, not task-rabbit work Qualifications - 3+ years supporting a founder, coach, consultant, or agency owner - Managed inbox triage for 20+ meetings/week for at least one executive - 3+ of these tools for 12+ months: Google Workspace, Zoom, Calendly, Slack, ClickUp/Asana, HubSpot, GoHighLevel, Kajabi - Launched webinars/events per month OR 30+ client follow-up tasks/week - 12+ month tenure with same founder/client, or 2+ founder references available - Excellent in both verbal and written communication skills - Willing to undergo necessary training assessment as part of the recruitment process - Professional home office setup and reliable internet Benefits - Better Role Matching: You’re placed in roles where you can actually perform and grow, not just fill a seat - Real Upside: Strong performers unlock raises, long-term stability, and future opportunities - Work With U.S. Operators: Direct exposure to franchise owners and operators focused on growth and execution - Real Ownership: Your work directly impacts operations. Less bureaucracy, more responsibility from day one - Multi-Location Exposure: Work across multiple franchise locations and learn how scalable operations actually run

• Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients • Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks • Process invoices, track expenses, and maintain financial records in our accounting system • Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables • Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data • Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly • Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person • Research vendors, pricing, and solutions for business needs and present findings to leadership • Maintain organized digital filing systems and ensure documents are easy for the team to find • Assist with social media posting, basic content updates to the website, or other communication tasks as needed

Role Description Hey! We’re Scale Up, and our client is looking to hire an Executive Assistant. - Type of Employment: Contractor (Long-term) - Work Modality: 100% Remote - Work Schedule: Full-time (~40 hours/week) - Time Zone: U.S. Eastern Time (approximately 8:30 AM – 5:00 PM ET) - Location: LATAM This is not a traditional Executive Assistant position. AI tools—especially Claude—are central to the way the company operates, and you'll use them daily to support operations, manage systems, prepare client proposals, and ensure internal processes run smoothly. You'll work closely with the firm's two partners, receiving daily direction while being expected to independently solve problems, improve processes, and keep operations running without constant supervision. Key Responsibilities - Sales & Proposal Support - Review Loom recordings from partner prospect meetings and extract key information. - Update and maintain opportunities in HubSpot. - Prepare first-draft proposals using the firm's packaged services and internal pricing tools. - Join selected prospect and client meetings to take notes and gather context. - Collaborate with the partners to revise and finalize proposals. - Systems & Operations - Become the internal expert on Financial Cents, the firm's workflow, billing, and timekeeping platform (training provided). - Audit and maintain recurring workflows (weekly, monthly, quarterly, and annual). - Ensure every project includes budgets, assigned owners, and complete data. - Monitor budgets and time tracking. - Conduct budget reviews alongside the partners and communicate findings through Microsoft Teams or meetings. - AI & Process Automation - Use Claude extensively for prompting, connectors/MCPs, and creating and maintaining reusable skill files. - Continuously improve AI-driven workflows as internal processes evolve. - Help organize company files and maintain naming conventions. - Research and evaluate new AI tools available to the firm. - Executive Support - Manage the partners' calendars, email, and communications, particularly while they're traveling or unavailable. - Communicate professionally with clients via email, video calls, and occasionally by phone. - Maintain the firm's high standard of client service and professionalism. Qualifications - Experience working in a professional services environment where time and expertise are the primary products (accounting experience is a strong plus; legal or marketing agencies are also highly relevant). - Strong understanding of budgets, billable hours, deadlines, and operational processes. - Highly tech-savvy with the ability to quickly learn new software and solve problems independently. - Hands-on experience using AI tools; Claude experience strongly preferred. - Excellent written and spoken English with polished, client-facing communication skills. - Highly independent, resourceful, and capable of working with minimal supervision. - Strong attention to detail and commitment to producing accurate, polished work. - Proactive mindset with excellent organizational skills and a collaborative attitude. Benefits - Join a small, collaborative team of approximately 14 professionals. - Work in an AI-first environment where technology is integrated into daily operations. - Enjoy a healthy work-life balance with a standard 8-hour workday and no expectation of regular overtime. - Play a key role supporting leadership while helping improve systems and processes across the business. - Work with modern tools including Claude, HubSpot, Microsoft Office 365, SharePoint, Microsoft Teams, Superhuman, Loom, and Financial Cents.